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The Institute
of Electrical and Electronics Engineers
SCHENECTADY
SECTION BYLAWS
In
all instances, the Institute of
Electrical and Electronics Engineers (IEEE) Bylaws, Constitution, RAB
Operations Manual and IEEE Policy
and Procedures will prevail when there is a conflict between these
documents and Section Bylaws.
ARTICLE
1- Name, Purpose and Territory
Section
1
This
organization shall be known as the Schenectady Section of the IEEE.
Section
2
The
Section shall have for its purpose the advancement of the theory and
practice of electrical engineering, electronics, allied branches of
engineering and the related arts and sciences.
The Section shall hold meetings for the transaction of the
regular business of the Section and for the presentation of technical
discussions and tours. The
Section shall engage in such other activities as necessary for the
fulfillment of its purposes, including the promotion of close
cooperation and good fellowship among its members.
Section
3
The
present territory of the Schenectady Section, as approved by RAB,
includes the following New York State counties: Albany, Clinton, Essex,
Fulton, Hamilton, Montgomery, Otsego, Rensselaer, Saratoga, Schenectady,
Schoharie, Warren and Washington.
ARTICLE
II - Officers
Section
1
The
management of the Section shall be by the Section Executive Committee
whose members shall be members of the Section of Member grade or higher.
The Executive Committee consists of the following elected
officers:
·
Section
Chair
·
Past
Section Chair
·
Vice
Chair - Treasurer
·
Vice
Chair - Recording/Corresponding Secretary
·
Vice
Chair - Programs
·
Chairs
of active IEEE society chapters within the Section.
The
Section Executive Committee shall also include the appointed chairs of
active Standing Committees within the Section.
Section
2
The
terms of office of the elected officers shall be for one year.
Officers may be re-elected, but under no circumstances may an
officer serve in the same position for more than two consecutive years.
Section
3
Terms
of office will begin on 1 January.
Outgoing officers will continue until their successors are duly
elected and take office.
Section
4
Any
vacancy occurring during the year shall be filled by a majority vote of
the Section Executive Committee.
Section
5
The
Section Chair, responsible to the Section Executive Committee shall be
the “executive officer” of the Section and shall have general
supervision of the affairs of the section. The Chair shall preside at
the meetings of the Section, and the Section Executive Committee.
In the Chair’s absence, the Vice-Chair who is senior by virtue
of his or her service as a Section Officer shall perform those duties.
The
Section Chair shall be an ex-officio member of all standing committees
except the Nominating Committee.
The Section Chair shall serve as representative
from the Section to the Region 1 Board of Governors; an alternate
Representative may be appointed with approval of the Section Executive
Committee. At the close of
the administrative year, the Section Chair shall confirm that Activity
Reports and Financial Reports have been submitted to IEEE Headquarters.
The
Vice Chair – Treasurer duties are described in RAB Operations Manual.
The
Vice Chair – Secretary duties are described in RAB Operations Manual.
The
Vice Chair – Programs shall be responsible for preparing the technical
program of the Section, for securing appropriate speakers, making
physical arrangements for the meetings, and shall recommend to the
Section Executive Committee whether payment of travel expenses of
out-of-town speakers at Section meetings shall be authorized.
Other officers shall assist with preparation of the program to
the extent possible.
ARTICLE
III - Standing Committees
Section
1
The
Standing Committees of the Section will be as follows:
Steinmetz
Memorial Lecture Committee, Steinmetz Memorial Trust Fund Committee, the
Nominating Committee and the Tellers Committee.
Other
committees may be authorized by a majority vote of the Section Executive
Committee at any regular meeting, with the committee chairman appointed
by the Section Chair.
Section
2
The Section Chair with the approval of the Section Executive Committee will appoint the Chair of the standing committees. The term of each chair will expire on December 31.
Section
3
Each
Committee Chair will appoint his/her Committee members, with the
approval of the Section Executive Committee, and their terms will expire
on December 31.
Section
4
The
Steinmetz Memorial Lecture Committee shall arrange for the Steinmetz
Memorial Lectures, which are supported by the Steinmetz Memorial Lecture
Endowment, in accordance with Agreement and Declaration of Trust made on
April 13, 1927 by and between the Schenectady Trust Company of
Schenectady, New York, and the Schenectady Section of the American
Institute of Electrical Engineers and later with its successor, the
Schenectady Section of the Institute of Electrical and Electronics
Engineers.
The
duties of the other Standing Committees as may be formed will be
available from the Regional Activities Department (RAD).
ARTICLE
IV - Management
Section
1
The management of the Section shall be by the
Section Executive Committee as described in Article II, Section 1.
Section
2
A
quorum shall be necessary in the conduct of the business of the Section.
A majority of the members of the Section Executive Committee
shall constitute a quorum. A
majority vote of the committee members present shall be required for
decision on any question except as otherwise stipulated in these bylaws.
Section 3
Meetings of the Section Executive Committee will be held as deemed necessary and will be called by the Section Chair or by request of any three members of the Section Executive Committee.
Section
4
The
fiscal year of the Section shall be 1 January- 31 December.
ARTICLE
V - Nomination and Election of Officers
Section
1
A Nominating Committee consisting of at least three members, not then officers of the Section, shall be appointed by the Section Chair with the approval of the Section Executive Committee.
Section
2
A Nominating Committee shall nominate a slate consisting of one candidate for each of the offices of Section Chair, Vice Chair - Treasurer, Vice Chair - Recording/Corresponding Secretary, and Vice Chair - Programs. The Nominating Committee shall preferably be guided by the principle of succession whereby the officers proceed successively through the offices of Vice Chair - Programs, Vice Chair - Recording/Corresponding Secretary, Vice Chair-Treasurer, and Section Chair.
Section
3
The Nominating Committee will announce a “Call to Nominations” to the Section membership by bulletin or special announcement no later than July 1. The announcement time shall call attention to Article V, Section 4.
Section
4
Additional nominations may be made by petition until August 1. To be valid the petition must be signed by 10 or more voting members, or 1% of the Section membership, whichever is fewer. The Section Secretary shall determine the validity of each petition and the eligibility of each nominee in accordance with these bylaws.
Section 5
The
election shall be by secret ballot.
The ballot showing the names of all nominees shall be mailed to
the membership no later than November 15.
Section
6
A Tellers Committee shall be appointed by the
Section Chair to count a ballot vote.
Tellers Committee members may not be running for office. Ballots must reach the tellers no later than December 5.
Section
7
The
presiding officer shall read the report of the committee of Tellers at
the next Section Executive Committee meeting following the election, and
shall declare duly elected the eligible candidates receiving the
plurality of votes for each office.
Section 8
In
the event that only one candidate is nominated for office after the
petition nominations have been closed, the candidate(s) shall be elected
at the last meeting of the calendar year, by acclimation.
ARTICLE
VI - Business Meeting
Section
1
In
order to transact business at a Section meeting, at least 20 members
must be present to constitute a quorum.
Section
2
Notice
of Section meetings shall be sent to all IEEE members in the Section at
least one week prior to the date of the meeting.
These notices shall contain a full statement of the time, place,
and business of the meeting.
ARTICLE
VII - Finances
Section
1
The
Section Chair and Treasurer must approve all expenditures of Section
funds.
Section
2
Without
prior authorization of the IEEE Executive Committee, Section funds can
be used only for normal operations of the Section. (See IEEE Policy
& Procedure 11.4)
Section
3
The Section Treasurer shall be authorized to draw funds as approved by the Section Executive Committee.
Section 4
All
Section and sub-unit bank accounts, including Chapters, shall provide
for the signature authority of the IEEE Staff Director of Financial
Services.
ARTICLE
VIII - Amendments
Section
1
Proposals
for amendments to these Bylaws may originate in the Section Executive
Committee or by a petition signed by 20 or more voting members.
Section
2
Amendments
to or revocation of these Bylaws shall be in accordance with the IEEE
Bylaws, RAB Bylaws and RAB
Operations Manual.
(halstead@ieee.org)
