Officer Job Descriptions

Elected Positions (Term of one calendar year, renewable indefinitely)

Executive Committee member: Committee usually meets monthly at lunch. Together they come up with the general membership activities you see advertised in the section. Programs can lunch programs, and/or evening seminars or tours in any technical, career development or social area. There is also the opportunity for involvement in Region 1 activities (Region 1 covers the Northeast). Executive Committee members tend to stay on the committee for four years and serve as chair during the fourth year. Each year we ask if you want to continue, so there is a chance to leave if needed. The following offices have specific responsibilities as shown.

Chair - Call and run Section Executive committee meetings. Work toward programming that creates value for members and returns their dues/rebates to them.
Attend Regional meetings or designate a representative. Notify Regional leadership/secretary of voting proxy if a representative is sent.
Ensure that year-end reports are submitted. Help coordinate meeting reports so that each chapter is credited with appropriate meeting activity.
Be secondary check writer after the treasurer.
Write IEEE Fellow nomination referrals as required.

Treasurer - Be present at lunch and Executive Committee meetings as much as possible. If there is a check-writing requirement, coordinate who will write/deliver check if you can't attend.
Keep track of Section treasury and bank accounts (located as required by IEEE).
Coordinate and pay for PO box and mailing account as required.
File year-end financial reports with IEEE as required.

Secretary - Be present at Executive Committee meetings as much as possible. Issue minutes of same if in attendance.
Write thank you letters to speakers.
Help file IEEE on-line meeting reports.

Computational Intelligence Society Chair - work to coordinate lunch meetings and/or evening seminars that would be of interest to CIS members with a goal of two meetings per year. The Executive Committee supports committee chairs with funding, email lists and meeting coordination. Opportunity for sponsored travel to officer and section development events.

Computer Society Chair - work to coordinate lunch meetings and/or evening seminars that would be of interest to Computer Society members with a goal of two meetings per year. The Executive Committee supports committee chairs with funding, email lists and meeting coordination. Opportunity for sponsored travel to officer and section development events.

Electron Device Society Chair - work to coordinate lunch meetings and/or evening seminars that would be of interest to EDS members with a goal of two meetings per year. The Executive Committee supports committee chairs with funding, email lists and meeting coordination. Opportunity for sponsored travel to officer and section development events.

Engineering in Medicine and Biology Chair - work to coordinate lunch meetings and/or evening seminars that would be of interest to EMBS members with a goal of two meetings per year. The Executive Committee supports committee chairs with funding, email lists and meeting coordination. Opportunity for sponsored travel to officer and section development events.

Industry Applications Society Chair - work to coordinate lunch meetings and/or evening seminars that would be of interest to IAS members with a goal of two meetings per year. The Executive Committee supports committee chairs with funding, email lists and meeting coordination. Opportunity for sponsored travel to officer and section development events.

Power Engineering Society Committee Chair and Member - Work with other PES committee members to coordinate lunch meetings and/or evening seminars with a goal of two meetings per year. Other program ideas are welcome. PES committee members typically spend four years on the committee culminating in chairmanship. Opportunity for sponsored travel to officer and section development events.

Engineering in Medicine and Biology Society (EMBS) Chapter - Schenectady EMBS Executive Committee is seeking interested volunteers. The Schenectady Section is in the planning stages for a NEW IEEE chapter, Engineering in Medicine and Biology Society. It is an exciting time for engineers interested in biomedical engineering in New York State. You are invited to get involved! Join the Engineering in Medicine and Biology Society and become a new member. If you are interested in volunteering contact jkday (at) ieee.org.

Appointed Positions (Appointed by Section Char, flexible term)

Awards Chair - There are many awards available from IEEE, on a regional basis and from technical societies. They recognize volunteering, and technical accomplishment. The Awards chair becomes familiar with what is available and tries to publicize and/or solicit nominations to bring some of this resource/recognition back to the Section. The Awards chair also tries to encourage people to upgrade to senior membership. The Awards chair can use the web site, member emails and the newsletter for publicity.

Life Member Chapter Chair

• The Life Member Chapter Chair coordinates 2 - 3 events per year of interest to life members. Events could be anything from technical seminars to historical lectures to social events.
• The designation "Life Member" is applicable only to a member who has attained the age of 65 years and who has been a member of IEEE or one of its predecessor societies for such a period that the sum of his/her age and his/her years of membership equals or exceeds 100 years.
• Attend executive committee meetings as much as possible - at least several times a hear to become familiar with the Section and its events. Executive committee meetings are at lunch on a weekday about 10 times a year and include lunch.

Newsletter Editor/Coordinator - This person collects articles written by other officers and members. The articles and columns are collected into an email and formatted by a printer that is familiar with our publication and how to mail it. It helps to attend the Executive Committee meetings and luncheons as often as possible so you are aware of what is newsworthy and can contribute to the writing when needed. Here is a link to our last newsletter. http://www.ewh.ieee.org/r1/schenectady/newsletter.html

PACE (Professional Activities) Chair - great programs and grants are available from IEEE for the purpose of professional development and training activities, this chair deveops programming plans and obtains grants from IEEE to complete them.

Section Historian - Preserve and broadcast our proud Schenectady Section history. Plan methods for documenting current events.

Steinmetz Committee Chair - Heads a committee designated to plan and execute an annual dinner/lecture event in Schenectady, in conjunction with Union College if possible. The speaker should be high-quality, being an engaging speaker and well accomplished in their field. The lecture is intended to be a public lecture with general interest in technology, education or both. A Steinmetz Trust pays for the lecture honorarium and travel expenses. An additional committee that is external to the Section administers the Steinmetz Trust.
Student Activities Chair - Stay in contact with RPI and Union student chapters. Support Future Cities competition, support other competition and mentoring opportunities as deemed appropriate. Guide career development programming that might be useful to student members. This can be direct participation or organizing other volunteers - email lists available!

Webmaster - This person is aware of people and events happening in the Section so that he or she can post news to the Section Website. IEEE tools and servers are used. Training available. Here is a link to our Section home page. http://www.ewh.ieee.org/r1/schenectady/