Byelaws of IEEE Bombay Section adopted at the General Body Meeting held on 5th February, 1993.
1. IEEE - Bombay Section
1.1. Name :
The name of the Section would be ‘IEEE - Bombay Section’
1.2. Jurisdiction :
This Section will cover the State of Maharashtra, Goa and Madhya Pradesh, and will also include the Union Territories of Daman and Diu.
2. Management
2.1.1. Executive Committee :
The affairs of the IEEE - Bombay Section will be managed by a group of elected officers, who should be Corporate Members of good standing in the IEEE.
2.1.2. The officers of the Section are :
a. Chairman
b. Vice-Chairman (one or more)
c. Secretary
d. Joint Secretary
e. Treasurer
2.1.3. The office of the Secretary and/or Treasurer and/or Joint Secretary may be combined, if so decided in the Annual General Body Meeting.
2.1.4. The officers shall be elected at the Annual General Meeting of the section from amongst the Corporate Members. The term of office for all officers shall normally be one year, but shall continue till the election of the new committee. Any office bearer is eligible for re-election at the end of his term. The consecutive period of service in any office shall not exceed three years, except when the extension and written reasons therefor have been approved by the Regional Director and the Regional Activities Board. Each extension must not exceed a period of one year. The names of the newly elected officers shall be reported to the IEEE Headquarters, within a period of one month following the elections.
2.1.5. In addition to the office bearers indicated in 2.1.2, the Annual General Body will also elect additional members to the Executive Committee. All those elected to the Executive Committee should be Corporate Members of the Section. The maximum number of members of the Executive Committee should be limited to ten. Members of the Executive Committee who are not office bearers may be assigned specific tasks by the Chairman to cover Membership Development, Technical Activities and/or any specific activity which may be decided by the Chariman. The Chairman is also empowered to co-opt additional members to the Executive Committee.
2.1.6. Additionally, all the office bearers of the IEEE India Council, who are located in Bombay, Chairmen of Chapters located in Bombay, and the past Chairmen and Secretaries of the Bombay Section shall be permanent invitees to the meetings of the Executive Committee.
2.1.7. The term of the Executive Committee will be from April 1st to the 31st of March, of the following year.
2.1.8. In case any officer or member of the Executive Committee retire or resigns for some reason, the Executive Committee shall have powers to fill in such vacancies, for the balance of the year.
2.1.9. The Executive Committee can transact any business, if at least
three of its elected office bearers are present at the meeting.
2.2. Nominations Committee :
The Section Chairman shall, in consultation with the Executive Committee, appoint a Nominations Committee.
2.2.1. This Committee will prepare a slate of office bearers for the Section, and also recommend names for the office bearers of the IEEE - India Council, and Region 10. The Nominations Committee shall continuously search for potential candidates for the various offices. The Nominations Committee should also identify senior members who can be considered for being raised to the grade of Fellow. After such candidates have been identified, the members of the Nominations Committee and the Candidate himself will take up the task of filling up the application form for elevation to the grade of Fellow.
2.2.2. The slate of office bearers would be circulated to the members well in advance of the Annual General Meeting. If any corporate member of the Bombay Section whose name does not appear in the slate prepared by the Nomination Committee, is desirous of competing election to any of the offices, he may do so by a petition. The petition
should be signed by a minimum number of 15 corporate members. The AGM would then elect the office bearers by a ballot where each member has a single non-transferable vote.
2.3. The Bombay Section shall provide facilities for the establishment of Chapters under its control, and also provide administrative and financial management of the chapters affiliated to the section.
2.4. The Section shall also approve formation of student sections and chapters, in the Engineering Colleges located within the jurisdiction of the Section, provided the requirements laid down by the IEEE HQ for the creation of student sections and chapters are satisfied.
2.5. When the number of members in any area increases, the Section
may help in the creation of a sub section, which should work within the Bye-Laws of the Bombay Section. The Section may recommend to Region 10 and RAB closing of any sub section or Student Branch for any extraneous reason.
3. Conduct of the Meetings
3.1. Meetings conducted by the Bombay Section, like meetings of the
Executive Committee, Technical Talks, Seminars, and other social meetings will normally be presided over by the Chairman of the Section. In the absence of the Chairman, the meetings will be chaired by the Vice-Chairman. If for any reason, both the Chairman and the Vice-Chairman are not available to conduct the meeting, the members present may elect a Chairman, for that day, to be charged with the responsibility of conducting the programme.
3.2. The notice for the meetings organised by the Bombay Section will be issued by the Secretary.
3.3. The Annual General Meeting should be held every year before 31st March. The Quorum for the meeting shall be 15 members. In the event of non-availability of quorum the meeeting may be held after half an hour with available members present.
4. Secretary
4.1. The Secretary of the Section will be responsible for maintaining the
records of all the meetings conducted by the Bombay Section, and will also be responsible for, preparing the meeting reports in the format prescribed by the IEEE Headquarters, and also for submission of these reports to the IEEE Headquarters, for obtaining rebate.
5. Finances of the Section
5.1 The finance available to the Section will be from any one of the under mentioned sources :
- Rebates received from the IEEE Headquarters based on the number of members, and also on the activity reports furnished by the Section.
- Funds generated by the Section, by conducting technical, programmes.
- Donations from either members of the Section or from other sources who are desirous of promoting the activities of the IEEE.
5.1.1. The funds of the Section will be managed by the Treasurer,
in accordance with the guidance which he may receive from time to time, by way of Resolutions passed in the Executive Committee or the Annual General Body Meeting. He should manage the funds of the Section in a manner which is most advantageous to the Section and follow all tenets and principles of good financial management.
5.1.2. The Treasurer will also prepare the financial report required by the IEEE Headquarters indicating the position as on December 31, of any year, and would ensure its submission to the headquarters within the stipulated period.
5.1.3. The Treasurer will also prepare a Statement of Accounts for the period
January 1 to December 31, to be presented to the Annual General Body Meeting of the Bombay Section.
5.1.4. The Section will appoint an internal auditor, who will audit these
accounts before they are presented to the Annual General Body.
5.1.5. The Treasurer will also prepare a statement of accounts for the period 1st April to 31 March.
6. Awards
6.1. The Section can institute awards and other prizes for specific technical activities. The rebate received from the IEEE Headquarters cannot be used for giving such awards. The funds required for instituting all awards should be raised separately by the Section.
7. Inter-Society Co-operation
7.1. The Bombay Section may undertake activities, jointly, with other professional bodies, who have similar interest, in order to promote technical growth in the Society. the Section may undertake joint publications, joint seminars, and joint technical meetings in order to achieve these objectives.
8. Amendments
8.1. Any amendments to the bylaws can be taken up either by :
a. A Resolution of the Executive Committee, or
b. By a Requisition signed by at least 15 Corporate Members of the Section.
8.1.2. The proposed Amendment will be brought up before an Extraordinary Annual General Body Meeting, of the Section, at which a minimum of 25 Corporate Members are present. The Amendment will be considered effective, if at least two-thirds of the members present, vote in its favour.
