Co-Sponsoring Process



Conditions to be satisfied for getting technical co-sponsorship of IEEE Kolkata Section:


A) For only Technical Co-sponsorship:


A.1) For First Time Applicants:


There should be at least 3 faculty members, who are IEEE members, in the applicant institute at the time of application.


For Applicants who have received technical co-sponsorship earlier:


There should be at least (3+No of years from the last technical co-sponsorship) faculty members, who are IEEE members, in the applicant institute at the time of application.


A.2) For a particular institute, technical co-sponsorship will be given to only one conference in one calendar year.



B) For Technical Co-sponsorship and paper uploading in IEEE Xplore:


B.1) The applicant institute must have organized at least three conferences earlier technically co-sponsored by IEEE Kolkata Section.


B.2) There should be at least (3+No of years from the last technical co-sponsorship) faculty members, who are IEEE members, in the applicant institute at the time of application.


B.3) The applicant institute should have an active IEEE student branch at the time of application.


B.4) The applicant institute must subscribe to IEEE Digital Library for at least one year prior to the year of application.


B.5) The applicant institute must declare in writing that they will scrutinize the papers for plagiarism by reputed anti-plagiarism software.


B.6) For a particular institute technical co-sponsorship with IEEE Xplore uploading will be given to only one conference in three years.


B.7) The organizing committee members belonging to the applicant institute, and not committee members from other institute or visiting faculties, should have published at least six papers in IEEE journals or SCI indexed journals in the three years immediately preceding the year of application.



In both the categories A and B mentioned above,


  1. The applicant institute needs to submit a declaration on the official stationary of the applicant institute in the prescribed format to IEEE Kolkata Section.

  2. IEEE members including IEEE student members should be given 50% discount in registration fees in the conferences technically co-sponsored by IEEE Kolkata Section.

For making an application for co-sponsorship of IEEE Kolkata Section for any conference please submit the following three documents on official stationary and signed by the head of the institution/organization:


  1. Declaration to get Technical Co-Sponsorship (Download format - Hyperlink to the file - Declaration_Institute_Responsibility.doc)

  2. Information to be submitted for getting Technical Co-Sponsorship (Download format - Hyperlink to the file - Format_Information_Institute.doc)

  3. Technical Program Quality Questionnaire (Download format - Hyperlink to the file – Technical Program Quality Questionnaire.doc)

Format For Declaration to get Technical Co-Sponsorship
Information to be submitted for getting Technical Co-Sponsorship
Technical Program Quality Questionnaire


Please read the following documents in order to organize a co-sponsored event:


  1. MGA Conference Sponsorship Process
  2. How to Organize IEEE Conference
  3. Technical Program Committee Responsibilities