IEEE Region 3 Leadership Development Committee Section Treasurer Training

Region 3 Section Treasurer Training
Course Outline
As revised October 19, 2000

1. Overview of IEEE

• Reinforcement of IEEE as being one entity
• IEEE Revenue and Disbursement Overview

2. Responsibility and Functions of an IEEE Section Treasurer

• Reference: Treasurer's Handbook
• Term of Office
• Typical Duties of Section Treasurers
• IEEE Concentration Banking Program
• Maintenance of Records
• IEEE Investment Program
• Preparation of Annual Financial Report L-50

3. Principles of IEEE Financial Operations
Fiscal Years
"Cash Basis" Accounting
Use of Section Funds
Solicitations for Contributions to Section Funds
         Sample Letter Acknowledging Gifts Received
Insurance and Bonding
Capital Assets
Section Reserves
Conflicts of Interests
Disposition of Funds If Section Is Dissolved

4. Particular Information for Sections in the Regions 1-6
Section's Employer Identification Number
Exemption from Federal Income Tax
Exemption from State Sales Tax
State and Local Tax Returns
Annual Information Return Form 990
IRS Forms 1099 and W-9
Employee related tax returns

5. Accounting Fundamentals and Excel Computer Program
Organization and Structure
The Executive Summary
The IEEE Concenrated Bank Account Register
Your Local Bank Checking Account, If Any
The Income and Expense Accounts
Petty Cash Account
Postal Meter Deposit Account
Computers, Funiture and Equipment At Cost with Depreciated Present Value
Accrual Accounting

6. The L-50: IEEE Geographic Unit Annual Financial Report, Regions 1-6
L50 Checklist
L50 General Information and Certification Schedule
L50 Schedule I Receipts and Expenses
L50 Schedule II Statement of Net Worth
L50 Schedule III Analysis of Other Receipts
L50 Schedule IV Analysis of Program Expenses & Management/General Expenses
L50 Schedule V Analysis of Purchases & Sales
L50 Schedule VI Analysis of Cash Loans & Advances Receivable/Payable"Accrued" Accounts Receivable/Payable
L50 Schedule VII Reconciliation of Checkbook to Bank Statement as of End of Year
IEEE-USA Year End Report (If needed)
Request for Feedback on Use of This Program

7. Contacts and Resource Information for Section Treasurers

Download an example Section record in EXCEL format that "Model97.xls"

Download an empty Section record in EXCEL format "Blank97.xls".

Download the Section Treasurer’s Accounting Program Instruction Manual Reg3Acct.doc