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IEEE Orlando Section Monthly
http://www.ieee.org/orlando/
SCOOP, December 2003
Published for IEEE Section Chairs
Vicki Waldman, Editor; Tracy Hawkins, Manager Section/Chapter Support
Contents:
  • Query For Your Unit's Meeting Reports On The Web
  • Introduce A Girl To Engineering Day ? Celebrated Globally
  • Measure The Success Rate Of Membership Promotions
  • Recruiting and Retaining Volunteers, Part IV
  • For Section Newsletters:
    • IEEE Xplore(R) Links Now Appear In Google Searches
 
QUERY FOR YOUR UNIT'S MEETING REPORTS ON THE WEB
 
You can now obtain, via the web, a detailed report of L31 meeting activity submitted by your Unit and any Subunits. Go to http://www.ieee.org/L31 and click the link for the L31 form. At the top of the page is a link to query reports of data that have been submitted. Simply select by name of the parent unit to view submitted reports. No passwords are needed.
 
Reports of meeting and financial activity and 2004 unit officers are due by 20 February 2004. Secretaries and Treasurers have been notified via email and Section and Council Treasurers will receive hard copy forms as well. If your reports are submitted electronically, it is not necessary to send hard copy of the same forms. Questions about the web forms or the required annual reports may be sent to sec-rebate@ieee.org.
 
For Units participating in the Concentration Banking program and Custody Accounts, year-end statements will be available on the web by 15 January 2002. If your Unit does not currently have access to your web statements, send an email to concentration-banking@ieee.org.
 
 
INTRODUCE A GIRL TO ENGINEERING DAY ? CELEBRATED GLOBALLY
 
Introduce a Girl to Engineering Day, now in its fourth year, is slated for 26 February 2004. Girl Day encourages engineers ? particularly women engineers ? to make the world of engineering come alive for young females. Since its inception, an estimated one million girls have experienced engineering firsthand each year, with more than 110 organizations participating in 2003. To learn more and for suggestions on how you can participate, visit: www.eweek.org/site/News/Eweek/girlsday.shtml.
 
 
MEASURE THE SUCCESS RATE OF MEMBERSHIP PROMOTIONS
 
Does your Section measure the success rate of its membership promotions? A good way to measure membership promotions is through tracking codes. Tracking codes are computer-generated numbers that are assigned to specific membership promotions or events. The code is placed on the back of paper membership applications for processing purposes. The unique identifier enables authorized volunteers to query on specific data from the SAMIeee
membership database, including names, addresses, member numbers, and contact information for new members. If your unit would like to measure the success rate of your membership promotion through the use of tracking codes, contact Felicia Taylor - Membership Development- via email at f.taylor@ieee.org.
 
 
RECRUITING AND RETAINING VOLUNTEERS, PART IV
 
What volunteers need: "A task that matches interests and reasons for volunteering*." Individual motives for volunteering are varied. Motives can include fulfilling social needs, looking for a challenge,
self-improvement, or even being bored with the line-up of programs on television.
 
How can you find out what would motivate your Section's members to volunteer? Ask them. You can survey all Section members to start and then create a questionnaire for new members to complete when welcoming them to the Section. Your survey should be sent to a member list filtered by location and member grade, keeping in mind that not all grades are qualified to serve in Section officer positions. The survey should include the types of positions available, the skills needed to fill them and the time commitment involved. Also include a choice of the best days and times for volunteer activity. [If your Section has successfully completed such a survey, we would appreciate it if you would send a copy to Vicki Waldman at v.waldman@ieee.org so it can be shared with other Sections.]
 
To encourage a higher response rate to your survey, try the method that worked for the Cincinnati Section when they did a survey to determine members' meeting preferences. They entered respondents in a random drawing to win a $25 gift certificate at a local technology store and received a much better rate of response than with past surveys.
 
(*from "Volunteers: How to Get Them, How to Keep Them" by Helen Little; page 19, Panacea Press, Inc. Naperville IL., 1999)
 
 
For Section Newsletters:
IEEE XPLORE(R) LINKS NOW APPEAR IN GOOGLE SEARCHES
 
The Google search engine now displays content from IEEE scholarly journals and other publications in relevant keyword search results. Following an agreement made earlier this year between Google and the IEEE, Google is currently indexing the abstract records for online IEEE technical documents and standards available through the IEEE Xplore(R) online delivery
platform.

 

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