This is a reminder that you should report your Unit's meetings as they are held throughout the year. It takes only seconds to do and once submitted, the meeting reports do not have to be sent again at the end of the year.
The meeting report form can be found on the web at http://www.ieee.org/L31.
Please pass this reminder on to your Unit's Secretary and all Subunit (Chapter, Affinity Group, Subsection) Chairs.
IEEE Technical Society Chapters are ideal vehicles for informative technical meetings and for networking. If you have 12 or more members, above Student grade, of a particular Society within your Section, a Chapter for that Society may be formed. The link to the Society Chapter petition can be found on the web at http://www.ieee.org/scs/forms_petitions.
Please review your completed form carefully before submitting. Incorrect or incomplete information can delay the formation of your Chapter. For more information, contact Lauren Leaston at email@example.com.
IEEE Regional Activities provides grants of $500 each to Sections or Chapters sponsoring a one-day technical symposium. The 2004 program is underway, and two events have already been funded. The guidelines have changed slightly for 2004: units funded in the past may apply again for funds provided at least one year has passed. Units are advised to apply at least three months in advance of their event.
The April release of the IEEE Identity Standards has been updated to clarify several common questions. It is now available on the Web at http://www.ieee.org/identitystandards. Updates address the correct usage of the IEEE Master Brand.
Additionally, the newly updated document includes more examples and cross-references between sections. Electronic images of the IEEE Master Brand may be downloaded from http://www.ieee.org/masterbrand. For more information on the use of the IEEE Master Brand, contact the Intellectual Property Rights office at firstname.lastname@example.org or Corporate Strategy and Communications at email@example.com.
The Regional Activities Board is currently accepting nominations for the prominent RAB Awards:
The RAB Awards and Recognition Program seeks to honor the outstanding efforts of some of the most invaluable IEEE Volunteers who have made substantial Regional contributions through innovative projects, exemplary leadership, service, and by fulfilling the goals as related to Transnational Activities. Each prestigious award has a unique mission and criteria, and offers the opportunity to honor distinguished colleagues, inspiring teachers and corporate leaders.
These awards, the most prestigious RAB has to offer, are designed to recognize outstanding efforts by IEEE volunteers. These are NOT technical achievement awards. The deadline for nominations is 15 October 2004.
More information and nomination forms are available at the RAB Awards Website: http://www.ieee.org/organizations/rab/rab/Awards/RABAWARDS.html.
What volunteers need: "the freedom to complete the task when and where it is most convenient for the volunteer*."
IEEE Section meeting statistics show that 21.8% of Section meetings in 2003 were administrative. While administrative meetings are important for the optimum running of a Section, it should be kept in mind that if they are always held in the same place and same time, it might exclude some potential volunteers. Those that travel for their jobs, have family commitments, or long commutes may need more flexibility in time and location of their volunteer responsibilities.
What can you do? Ask your potential volunteers if they prefer to work alone or in a group and then assign tasks accordingly. Try to avoid time-consuming and wasteful meetings. Make use of conference calls and communication technologies. Limit conference calls to one hour. If you will be meeting in person, poll your volunteers to see what time and location is best for that particular group.
Section "tried and true solutions": in 2002, the IEEE Binghamton Section officers found that worked best for their group at that time was to hold evening meetings for the Section committee, sometimes at a local restaurant. Topics are discussed and decisions made at a high level, with details worked out at breakfast meetings with the people who were working on the particular projects. The Huntsville Section has found that lunchtime meetings work best for them.
(*from "Volunteers: How to Get Them, How to Keep Them" by Helen Little; page 47, Panacea Press, Inc. Naperville IL., 1999)