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IEEE
Orlando Section
Monthly
https://www.ieee.org/orlando/
- SCOOP,
April 2004
Published for
IEEE Section Chairs
Vicki Waldman,
Editor; Tracy Hawkins, Manager Section/Chapter
Support
- Contents:
- FUNDING
FOR GEOGRAPHIC UNIT ACTIVITIES
- The
Regional Activities Board (RAB) serves the needs of the
IEEE members by maintaining, enhancing, and supporting
the geographical organizational units of the
IEEE.
-
- To
facilitate this goal, RAB provides funding for geographic
units. In
- accordance
to IEEE Bylaws, 12% of member dues are allocated to
Regions, Sections, Chapters, Affinity Groups and Student
Branches. In 2004, $3,244.4k USD will be distributed
directly to the geographic units. This is an increase
of $527k USD from 2003. All geographic units receive the
funds provided that they meet the minimum reporting
requirements that have been established by RAB.
Additional information on these reporting requirements is
available in Section 9 of the RAB Operations
Manual.
- https://www.ieee.org/organizations/rab/rab/RABOpsMan/OpMan-index.html.
-
- Additionally,
Sections, Subsections, Chapters and Affinity Groups can
refer to the Section Rebate Schedule
- https://www.ieee.org/organizations/rab/scs/Required_Reporting/rebateschedule.html
-
-
- YOUR
SECTION'S RESERVES
- Putting
money into savings is commendable, but how much should
your Section keep in reserve and how much should be spent
on Section operations? This question has been asked more
frequently as many Sections have significantly lowered
mailing costs by using the IEEE eNotice service for
emailing newsletters and announcements, https://www.ieee.org/enotice.
-
- The RAB
Operations Manual, 9.4.I.11, says: "Sections may
establish a reserve fund at least equal to one half of
the total budgeted yearly
- expenditures."
But how much is too much? Unit reserves should
be
- adequate,
but not excessive. As a general guideline, a reserve
greater than three times the annual rebate, after known
commitments and unusual requirements are deducted, would
be considered excessive. To stay within this guideline,
steps should be taken to increase the level of Section
activity to avoid accumulation of disproportionately
large reserves. Questions can be sent to
sec-chap-support@ieee.org.
-
-
- PAYING
FOR IEEE RECOGNITION PRODUCTS
- IEEE
sells officer recognition and Section products
at
- https://www.ieee.org/scsproducts.
The products include banners,
- certificates,
lapel pins and plaques. If you are planning to place
an
- order,
you should know that you can pay through your
concentration bank account without having to send a check
(or through the custody accounts for those Sections in
Regions 8-10 that have one). Simply indicate that you
would like to make the payment this way and staff will do
the deduction internally. If your Section does not have
a concentration bank account or Custody account, you have
the option to deduct payment from the rebate.
-
- Your
Unit's Chair and/or Treasurer must approve orders.
Subunits
- (Chapters,
Affinity Groups, Subsections) may also pay through
their
- concentration
bank accounts with the approval of the Chapter Chair
and/or Treasurer.
-
-
- REBATE
NEWS
- Thank
you to the Sections that have submitted the annual
required reports by the Rebate bonus deadline of 20
February. The reports are being reviewed and rebates
will be issued this month to all those whose reports are
approved. Those that have submitted reports to which
there are outstanding questions, you will be contacted
for more information. Your Section's required annual
reports of 2003 activity not yet submitted? The final
deadline is 30 June 2004, after which the rebate will be
forfeited.
-
- If you
have questions about the reports or your rebate, please
contact
- Peggy
Kovacs at sec-rebate@ieee.org.
-
- INSURANCE
COVERAGE FOR IEEE GEOGRAPHIC UNITS
- IEEE
maintains insurance at limits deemed appropriate by the
IEEE Insurance Committee for IEEE's current business
activities, including coverage for Sections, Regions,
Societies, Technical Councils, Chapters, Student
Branches, and Sponsored and Co-Sponsored
Conferences.
-
- There is
no requirement for Volunteers to notify IEEE regarding
location and date of meetings in order for the
liability/property coverage to be in effect. If a host
venue for your Unit meeting has specific insurance
requirements, or has requested that IEEE furnish proof of
insurance (i.e. Certificate of Insurance), then you
should contact the IEEE Insurance Office at
ieeeinsurance@ieee.org
or call + 1-732-562-5541. Certificate requests require
the following information: venue/host address, contact
name and information, and any specific insurance
requirements.
-
- In the
event that a loss (i.e. theft or damage to property) or
incident
- occurs
at an IEEE sponsored activity that may lead to a
liability suit, it should be reported immediately to the
IEEE Insurance Office. For a
- detailed
insurance summary, including dollar amounts, go
to
- https://www.ieee.org/organizations/rab/scs/Resources/insurance.htm.
-
- HELPFUL
WEB PAGE FOR UNIT TREASURERS
- https://www.ieee.org/organizations/rab/scs/Resources/financial.htm
- this web page has a list of links to financial
resources and information
- pertinent
to Geographic Units (Sections, Subsections, Councils,
Chapters, and Affinity Groups). There are links for
everything from guidelines for bank accounts to an
Investment Operations Manual to information about Unit
rebates. There are also downloadable presentations for
Treasurer Training and Financial Management.
-
- IEEE
GOLD PRESENTATION ON CD SENT TO SECTIONS
- The GOLD
Committee has produced a CD that helps to explain the
many benefits of IEEE membership, the available services
and products, and rewards of volunteering. The CD is
directed at students, particularly those about to
graduate, and it contains a Power Point presentation with
embedded video clips of GOLD members discussing their
experiences with IEEE. Blank slides are included so the
presentation can be customized for use by local Sections,
Chapters, Affinity Groups, or Student
Branches.
-
- The CDs
are being distributed by mail to all IEEE Section Chairs,
Student Branch Chairs & Counselors, GOLD Affinity
Group Chairs, and Society & Region Membership
Development Chairs. For additional information contact
Cathy Dower at c.downer@ieee.org.
-
- TELL
US ABOUT YOUR SECTION'S PRE-COLLEGE
ACTIVITIES!
- The IEEE
Educational Activities Department is collecting
information on pre-college educational activities taking
place throughout all IEEE
- Organizational
Units and Societies. The information that you provide
will be housed in a searchable database that IEEE
volunteers and staff will be able to access through the
IEEE Pre-college Educational Activities web page. Through
this database, we will be able to share the good work we
do with pre-college education teachers and students
throughout the world. Your responses are very important
to the success of this project.
-
- The data
collection website can be found at https://ieee.ahinc.com.
If you have any questions or need additional
information, please contact Doug Gorham, d.g.Gorham@ieee.org.
-
- IEEE-USA
ISSUES CALL FOR NOMINATIONS
- IEEE-USA
is seeking nominations for the following offices:
2006
- President-Elect,
2006-2007 Member-at-Large, 2005 Secretary/Treasurer, 2005
Vice President, Career Activities, 2005 Vice President,
Member Activities, 2005 Vice President, Professional
Activities, and 2005 Vice President, Technology Policy
Activities. These offices constitute the leadership of
the IEEE-USA Board of Directors and are responsible for
guiding the operations of IEEE-USA, helping to manage
volunteer committees, overseeing IEEE-USA's financial
performance, and championing new programs and
services
- to aid
the IEEE U.S. member. The nomination deadline is 1 May
2004. The Call for Nominations, along with position
descriptions and downloadable nomination forms, is
available on-line at:
- https://www.ieeeusa.org/elections/nominations.html.
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