IEEE - SCOOP
Quarterly Issue Published for Section and Chapter Chairs
Vicki Waldman, Editor; Tracy Hawkins, Manager S/CS
For the latest web version of SCOOP, go to: www.ieee.org/ra/scs
and select the link for publications
 
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IN THIS ISSUE:
- CALL FOR NOMINATIONS - 2002 RAB COMMITTEE CHAIRS & MEMBERS
- TRAVEL DISCOUNTS
- MONEY, A SENSITIVE SUBJECT
- TREASURERS' TRAINING PROGRAM
- TIME TO GET ACTIVE
- MEMBERSHIP PROJECT GRANTS AVAILABLE- ACT NOW!
- IEEE WEB SITE LOAD TIME
- ONLINE ACCESS TO TAB ROSTER
- SIX NEW JOURNALS TO BE PUBLISHED IN 2002
- PEERS
 
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CALL FOR NOMINATIONS - 2002 RAB COMMITTEE CHAIRS & MEMBERS
 
The 2001 IEEE Regional Activities Board (RAB) Nominations & Appointments
Committee is soliciting candidates who are interested in serving as Chair
on the following Committees in 2002:
 
* RAB Awards & Recognition Committee
* RAB Graduates of the Last Decade Committee
* RAB Industry Relations Committee
* Transnational Committee (joint appointment)
* EAB/RAB Reference List of Educational Programs Committee (joint
appointment)
 
In addition, the RAB N&A Committee seeking candidates who are interested in
serving as MEMBERS on the following Committees in 2002:
 
* RAB Awards & Recognition Committee (ARC)
* RAB Graduates of the Last Decade Committee (GOLD)
* RAB Industry Relations Committee (IRC)
* RAB Strategic Planning Committee (SPC) (must be current Region Director)
* RAB/TAB Section/Chapter Support Committee (S/C Support)
* EAB/RAB Reference List of Educational Programs Committee (REPCOM)
* IEEE Membership Development Committee (MDC)
* Transnational Committee (TC)
 
Specific information regarding each RAB Committee is available in the RAB
Operations Manual:
http://www.ieee.org/organizations/rab/rab/RABOpsMan/OpMan-index.html.
 
For additional information or to submit nominations, please send an email
to ra-admin@ieee.org. The deadline for nominations is Monday, 1 October
2001.
 
TRAVEL DISCOUNTS
 
IEEE meeting and conference organizers can arrange for attendees to obtain
substantial rental car rate discounts from participating Avis Rent-A-Car
locations in the United States and Canada. This discount is based on zone
rate pricing and may vary due to location.
 
The IEEE is the first association to be given this opportunity and will
serve as a test for its continued availability to other organizations. For
more information, meeting and conference organizers should call Global
Travel Services at +1 732 562 5387 or can apply for the discounts online
at:
http://www.ieeetravelonline.org/moreinfo/meetingregform.htm
 
MONEY, A SENSITIVE SUBJECT
 
Does IEEE want to take your unit's money? The answer is "no." So, then,
why the flurry of correspondence and articles and new rebate rules
requiring the IEEE Staff Director of Financial Services as a signer on
every Unit bank account? The reasons are practical ones. For example,
what happens if your trusted Treasurer, the only current signer on the
account, is no longer available? We have had situations where there were
up to three volunteer signers on an account, but one by one they relocated
or dropped out of sight. In the case of three units that were dissolved
due to inactivity in the last three years, it has taken consistently a year
or more to find a signer on the bank accounts. In the meantime there was
no one with the authority to close those accounts and turn the funds over
to the Section to which the members were re-assigned.
 
There are enough of these stories to write a book, but suffice it to say
that had the IEEE Staff Director of Financial Services been a signer on
these accounts, a lot of time and aggravation could have been saved.
 
Another reason for requiring the signatures is that the IEEE must be able
to prove to external auditors and the United States Internal Revenue
Service (IRS) that it has appropriate financial controls in place. Over
the last few years, restrictions and controls over nonprofit organizations
like IEEE have come under closer scrutiny by the IRS.
 
If you have not yet done so, please check with your bank to be sure that
your Section's account has all the necessary signatures, including either
Michael Sosa or Thomas Lynch.
 
IMPORTANT: All Concentration Accounts already have the signatures
necessary. Region Directors may exempt units in Regions 8 through 10 due to
local laws and regulations. Contact Dave Galicki, IEEE Tax Administration,
with questions or concerns; phone +1 732 562 5334 or email
d.galicki@ieee.org.
 
TREASURERS' TRAINING PROGRAM
 
A Treasurers' training program has been developed by Region 3. While
specifically directed to Section Treasurers, it can be used just as well by
Chapter, Council, or Region Treasurers.
 
Although the program was created for organizational units within the United
States, Sections outside the U.S. may find some of the information useful.
IEEE is working on creating additional training modules that will address
the needs/concerns of the organization units in Regions 7-10.
 
The Treasurers' Training program consists of self-paced, web-based tutorial
information and fully functional accounting software that can, after entry
of organizational unit transactions in an Excel spreadsheet, produce the
IEEE L50 Annual Financial Report automatically.
 
To view this program, please go to the IEEE Region 3 home page at
http://ewh.ieee.org/reg/3/, click on the Leadership Development Committee
link and then click on the link "4. IEEE Treasurer Training".
 
The tutorial includes an example (Microsoft Excel Workbook) accounting file
for a Model Section. In addition, it contains a separate Workbook,
without data, for your use.
 
For additional information or comments, please contact Dan Toland,
d.toland@ieee.org.
 
 
TIME TO GET ACTIVE
 
It is nearly September and a good time to take a fresh look at the activity
level of your Section and/or Chapters and Affinity Groups. Remember that
the minimum meeting requirement to earn the Section rebate is 5 meetings
for each Section, 2 meetings for each Affinity group and 2 technical
meetings for each Chapter. Chapter and Affinity Group meetings can count
toward the Section total of 5.
 
Attendance should be taken and meeting report forms (L-31) should be
completed for each meeting. All meetings, including administrative and
social events, should be recorded and all fields on the form should be
filled in. The forms can be found on the web in both printable and
interactive formats at http://www.ieee.org/ra/scs (select the link
"Required reporting"). For additional information or forms, please contact
Vicki Waldman, IEEE Regional Activities, email v.waldman@ieee.org, phone:
+1 732 562 5564.
 
 
MEMBERSHIP PROJECT GRANTS AVAILABLE- ACT NOW!
 
One-time Project Grants are available from IEEE MD for creative, new
Membership Development programs. The grants are available to Regions,
Sections, Student Branches and Societies. Projects, however, must be
initiated and completed in 2001.
 
There is total of $50,000 in grants available, but each individual grant
can not exceed $5,000. Project plans must be submitted to the MD Project
Grant Committee for review and approval. Project Grants will only be
approved for Regions Sections, Student Branches and Societies.
 
Entities with MD project ideas must submit a one page detailed plan, which
will include a schedule of accomplishments and a proposed budget.
Preference will be given to projects that will be ongoing in the future and
can be financially self-sustaining after this one time grant expires.
Projects must focus on efforts to either recruit new IEEE members or
enhance retention of current IEEE members. Upon completion of the project a
financial report of the complete expenditures must be submitted to receive
the MD grant funds approved for the project. To request a submittal form
for your proposal, please email Mila Thelen of the IEEE Membership
Development Department at m.thelen@ieee.org.
 
IEEE WEB SITE LOAD TIME
 
To decrease the loading time of IEEE Web pages, some content on the IEEE
main Web site has been moved to 9,700 servers strategically placed in 56
countries by Akamai. When a user accesses a page, content such as graphics
and PDF files, is sent from the nearest Akamai server.
 
Eventually, this type of content delivery will be extended to the entire
IEEE main site. So far, the process is complete for the IEEE home page,
Standards 802 offerings, the Travel Online home page and the search page.
Overall, the average load time of pages on the IEEE Web site has improved
since this transition began about four weeks ago.
 
ONLINE ACCESS TO TAB ROSTER
 
The IEEE Organization Roster, Part II - also known as the TAB (Technical
Activities Board) Roster, is now available online. Included is the Mailing
and Telephone Information section (A - Z) which has been tied directly to
the IEEE Oracle membership database, thereby eliminating the need for a
separate database to be maintained with potentially different contact
information. The online roster data will be updated every two weeks and
will provide a convenient and current resource for this information.
 
Access to the roster is secure and available only to members of TAB, TAB
Committees, Society/Council Officers and AdComs, members of RAB identified
by those included in the Geographical Roster (Part III of the IEEE
Organization Rosters), and members of the IEEE Board of Directors. To
view this document, those members should go to
http://www.ieee.org/organizations/tab/roster/ and enter Web Account
username and password. A detailed "Problems and Questions" link is
provided for assistance.
 
For further information or assistance with access, contact Rosemary Tennis,
IEEE Technical Activities, telephone +1 732 562 6524; email
tabroster@ieee.org.
 
 
SIX NEW JOURNALS TO BE PUBLISHED IN 2002
 
In 2002, the IEEE will publish the following new journals:
"IEEE Antennas and Wireless Propagation Letters"
"IEEE Transactions on Mobile Computing"
"IEEE Transactions on Molecular, Cellular and Tissue Engineering"
"IEEE Transactions on Nanotechnology" (online only)
"IEEE Pervasive Computing Magazine"
"IEEE Transactions on Wireless Communications"
For information, contact Laura Pohl - IEEE Technical Activities - telephone
+1 732 981 3446; l.pohl@ieee.org.
 
 PEERS
 
Educational Activities has launched a new Web site called IEEE Pre-College
Educator/Engineers Resource Site (PEERS) to help engineers and educators
work together to raise technological literacy at the pre-college level.
Visit PEERS at
http://www.ieee.org/eab/precollege/peers/index.htm.
 
====================================
IEEE CONTACT INFORMATION
 
IEEE Operations Center
http://www.ieee.org
445 Hoes Lane
Piscataway NJ 08855-0331
Switchboard: +1 732 981 0060
 
IEEE Regional Activities
+1 732 562 5501 (voice)
+1 732 463 3657 (fax)
MailTo:regional.activities@ieee.org
 
The SCOOP
+1 732 562 5564 (voice)
+1 732 463 9359 (fax)
MailTo:scoop@ieee.org
 

 

 
The SCOOP is available monthly via email or the web. You can find it on
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Subscribe to the email version by sending the following message to
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Updated 07/31/2001