IEEE 2003 SECTION BYLAWS
IEEE Palm Beach SECTION BYLAWS
In all
instances, the Institute of Electrical and Electronics Engineers (IEEE)
Bylaws, Constitution, IEEE Policy Manual, and Regional Activities Board (RAB)
Operations Manual shall prevail when there is a conflict between these
documents and Section Bylaws.
ARTICLE I -
Name and Territory
Section 1
This
organization shall be known as the IEEE Palm Beach Section.
Section 2
The
territory of the Palm Beach Section, as approved by RAB, includes the
following: Palm Beach County,
Martin County, St Lucie County
Hendry
County, Highlands County, Glades County Okeechobee County
ATICLE II - Membership
Section
members are those individuals of Associate or higher grade membership and
Student members residing within the boundaries of the Section, or who live or
work in a neighboring Section and have requested Contiguous Section Membership
status from the Regional Activities Department.
Section
members with the grade of Member or Associate or higher may vote in Section
elections. Student members are not eligible to vote in Section elections. IEEE Society Affiliates are not members of
the Section, but they will be notified of Section events and welcome to
participate.
Section
members of Member or higher grade may hold elected office, or chair a Section
Committee. Students and Associate
members may not hold office nor chair a committee.
ARTICLE III
- Officers
Section 1
The elected
officers of the Palm Beach Section shall be
1. Chair
2. Vice
Chair
3.
Secretary
4.
Treasurer
Section 2
The
terms of office of the elected officers shall be for 1 year.
Section 3
Terms
of office shall begin on 1 January.
Outgoing officers shall continue until their successors are duly elected
and take office. However, no officer may
serve in the same position for more than two consecutive years.
Section 4
Any vacancy
occurring during the year shall be filled by a majority vote of the Section
Executive Committee.
Section 5
The duties
of the elected officers shall be available from Regional Activities Department
staff, in the RAB Operations Manual.
ARTICLE IV
- Standing Committees
Section 1
The Standing
Committees of the Section shall be as follows:
1. Membership Development
2. Professional Activities
3. Student Activities
4. Education Activities
5. Awards and Recognitions
6. Philanthropic Activities
7. Industrial Relations
8. Academic Activities
9. Publicity
Section 2
The Chair
of the Standing Committees shall be appointed by the Section Chair with the
approval of the Section Executive Committee, and their terms correspond to the
term of office of the elected officers of the Section.
Section 3
Each
Committee Chair shall appoint his/her Committee members, with the approval of
the Section Executive Committee, and their terms are to be the same as the
Chairs’ end-of-term date.
Section 4
The duties
of the Standing Committees shall be printed in the RAB Operations Manual.
ARTICLE V ‑
Management
Section 1
The
management of the Section shall be by the Section Executive Committee which
shall consist of the elected officers, the Past Section Chair and the
following:
1. Chapter
Chairs
2. Standing Committer Chairs
The number
of voting members elected must be at least one greater than those appointed.
Chapter Chairs, as elected by their membership, are considered “elected”
official, as is the Past Section Chair.
Section 2
A majority of
the Section Executive Committee shall constitute a quorum. A quorum shall be necessary for the Section
Executive Committee to conduct the business of the Section
Section 3
Meetings of
the Section Executive Committee ordinarily shall be held monthly and shall be
called by the Section Chair or by a request of any three members of the Section
Executive Committee.
Section 4
The fiscal
year of the Section shall be 1 January – 31 December.
ARTICLE VI
- Nomination and Election of Officers
Section 1
A Nominating
Committee consisting of 3 or more members, not then officers of the Section,
nor intending to stand as candidates for office, shall be appointed by the
Section Chair with the approval of the Section Executive Committee. If available to do so, the Past Section Chair
will serve as Chair of the Nominating Committee.
Section 2
The
nominations of the Nominating Committee shall be announced to the Section
membership and, following this, a minimum of 28 days allowed for additional
nominations by petition. To be valid,
the petition must be signed by 10 or more voting members or 1% of the Section’s
voting membership, whichever is fewer.
Section 3
If only one
nomination is made for each office, the election shall be declared by
acclamation at a meeting of the Section general membership, or the Section
Executive Committee. If additional
nominations are made, election shall be made by ballot, mailed or made
available on the Internet to the membership with the vote counted by a Tellers
Committee appointed by the Section Chair.
Section 4
The
timetable for this procedure is as follows:
Appointment
of Nominating Committee: no
later than
September
15
Announcement
of Nominations/Call for petition candidates: no
later than
October 15
Close nominations
by petition: no
later than
October 30
If
required, a ballot shall be mailed/posted on the web prior to:
November
15
A plurality
of the votes cast shall be necessary for election.
ARTICLE VII
- Finances
Section 1
Without
prior authorization of the IEEE Executive Committee, Section funds can be used
only for normal operations of the Section.
Those activities which fall outside of normal operations include
donations, establishment of scholarship funds, and investment of funds outside
of the IEEE Investment Program.
Additional information is available from IEEE Financial Services Staff.
Section 2
All
expenditures of Section funds must be approved by Section
Treasurer and/or Chair
Section 3
The Treasurer and
Chair shall be authorized to draw funds as approved by the Section
Executive Committee.
If
permitted by government and banking regulations, all unit bank accounts will provide
for the signature authority of the IEEE Staff Director, Financial
Services.
ARTICLE
VIII – Subunits
Section 1
The Section
shall encourage the formation of subunits, including Society Chapters and
Affinity Groups. The Section shall
support the efforts of subunits to serve the members.
Management
of the subunit will be undertaken by the Section and governed as detailed in
these bylaws, including financial activity where appropriate, as well as
officer and election activity.
ARTICLE IX
- Amendments
Section 1
Proposals
for amendments to these Bylaws may originate in the Section Executive Committee
or by a petition signed by 5 or more voting members.
Section 2
Amendments
to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws,
RAB Bylaws and RAB Operations Manual.
Such amendments must be reviewed by IEEE Staff, and approved by the
Region Director and Regional Activities
Board.