CTS Expense Reimbursement Policy
When a member of the Central Texas Section who holds an official
position of leadership (Section Officer, Section Committee Chair or an
individual designated by these positions) or a CTS Chapter or Affinity
Group Chair or an individual designated by the Chair is involved in
activites directly associated with their leadership position,
then the Section or Chapter (those with their own bank accounts) will
reimburse normal expenses for their participation.
Since air travel is not a normal means of transportation within our
geographical area, reimbursement will be limited to gas or equivalent
fuel for their vehicle (no rental cars) at the rate of $0.20 per mile
plus tolls, parking and other associated travel expenses.
This policy includes registration fees at meetings.
Funds to execute this policy, however, must be within each's respective
line group budget. This policy does not apply to attending one's own
chapter meetings or attending the Section or another chapter's meeting
for the express purpose of the individual's personal educational
interest in the subject matter of that meeting.
To be reimbursed, an individual must use the official IEEE travel
expense form which will be made available on the Section's web site.
EXAMPLES:
- The CTS Student Liaison Coordinator from Austin travels to San Antonio
to visit Student Branches. Travel by auto and providing any meals for
the student branch members or potential members and the university's
student branch faculty would be reimbursed by CTS and be charged to the
Student Liaison Coordinators budget.
- A chapter chair from San Antonio travels to Austin for the purpose of
expanding their chapter activities would be reimbursed under this
policy.
- The Section Conferences Coordinator who travels to a distance city for
the purpose of working on a future conference where CTS is a financial
sponsor or a potential financial sponsor would be covered by this
policy.
- The Section Chair needs to visit various chapters to present or discuss
information relative to Section or chapter activities will be reimbursed
under this policy.
- A Chapter Chair attends a meeting of another professional organization
for the purpose of promoting their chapter's membership, activites, or
the hosting of joint meetings will be covered under this policy.
- A Section member who recives prior approval from a Chapter Chair, the
Section Chair,or a Section Vice Chair, to attend a specific event to
further the purposes of the IEEE, will be covered under this policy,
however, fuel reimbursements will only apply when traveling out of town.
Other examples will be provided when actual situations arise and
identify information not included above.
Contact the Section Treasurer or other Section Officer on any questions.
Download and use the 2008 expense form to submit expenses for reimbursement by the Section.