In all instances, the Institute of Electrical and Electronics Engineers (IEEE) Bylaws, Constitution, IEEE Policy Manual, and Regional Activities Board (RAB) Operations Manual shall prevail when there is a conflict between these documents and Section Bylaws.

ARTICLE I - NAME AND TERRITORY

Section 1

This organization shall be known as the IEEE Oklahoma City Section.

Section 2

The territory of the Oklahoma City Section, as approved by RAB, includes the following:

The Oklahoma City counties define the Section territorial boundary as shown tabled below.

Alfalfa	Coal	Grant	Kiowa	Pontotoc
Atoka	Comanche	Greer	Lincoln	Pottawatomie
Beckham	Cotton	Harmon	Logan	Roger Mills
Blaine	Custer	Harper	Love	Seminole
Bryan	Dewey	Hughes	McClain	Stephens
Caddo	Ellis	Jackson	Marshall	Tillman
Canadian	Garfield	Jefferson	Major	Washita
Carter	Garvin	Johnston	Murray	Woods
Cleveland	Grady	Kingfisher	Oklahoma	Woodward

ARTICLE II - MEMBERSHIP

Section 1

Section members are students and those individuals of Associate or higher grade membership residing within the boundaries of the Section, or who live or work in a neighboring Section and have requested Contiguous Section Membership status from the Regional Activities Department.

Section 2

Section members with the grade of Associate or Member or higher may vote in Section elections. Student members are not eligible to vote in Section elections. IEEE Society Affiliates are not members of the Section, but they will be notified of Section events and welcome to participate.

Section 3

Section Members of Member or higher grade may hold elected office, or chair a Section Committee. Student and Associate members may not hold office nor chair a committee.

ARTICLE III - OFFICERS

Section 1

The elected officers of the Oklahoma City Section shall be

1. Chair

2. Vice Chair

3. Secretary

4. Treasurer or combination (Secretary & Treasurer)

5. Members At Large

Section 2

The terms of office of the elected officers shall be 1 year.

Section 3

Terms of office shall begin on 1 January. Outgoing officers shall continue until their successors are duly elected and take office. No officer may serve in the same position for more than two consecutive years.

Section 4

Any vacancy occurring during the year shall be filled by a majority vote of the Section Executive Committee.

Section 5

The duties of the elected officers are defined in the RAB Operations Manual.

Section 6

Member At Large is a 2-year term, a maximum of 2 Members At Large can be elected in a given year. No more than 4 Members At Large will serve the Section at any time.

ARTICLE IV - STANDING COMMITTEES

Section 1

The Standing Committees of the Section shall be as follows:

News Letter
Web Page Editor
Membership Development
Awards and Recognition
Nominations
Professional Activities
Student Activities
Educational Activities
Historian
Governmental Activities
Teller

Section 2

The Section Chair with the approval of the Section Executive Committee shall appoint the Chair of the Standing Committees, and the term shall correspond to the term of office of the elected officers of the Section.

Section 3

Each Committee Chair shall appoint his/her Committee members, with the approval of the Section Executive Committee, and their terms are to be the same as the Chairs’.

Section 4

The duties of the Standing Committees are defined in the RAB Operations Manual or as defined by the section executive committee.

ARTICLE V ‑ MANAGEMENT

Section 1

The management of the Section shall be by the Section Executive Committee, which shall consist of the elected officers, the Past Section Chair and the following:

Chapter, Affinity Group and Branch Chairs
Standing Committee Chairs
Members At Large
Student Branch Counselors

The number of voting members elected must be at least one greater than those appointed. Chapter Chairs, as elected by their membership, are considered “elected” official, as is the Past Section Chair.

Section 2

A majority of the Section Executive Committee shall constitute a quorum. A quorum shall be necessary for the Section Executive Committee to conduct the business of the Section

Section 3

Meetings of the Section Executive Committee ordinarily shall be held monthly and shall be called by the Section Chair or by a request of any three members of the Section Executive Committee.

Section 4

The fiscal year of the Section shall be 1 January – 31 December.

ARTICLE VI - NOMINATION AND ELECTION OF OFFICERS

Section 1

A Nominating Committee shall consist of 3 members; these individuals cannot be current candidate for office. If the Past Section Chair is available he is expected to serve as Chair of the Nominating Committee.

Section 2

The nominations of the Nominating Committee shall be announced to the Section membership and, following this, a minimum of 28 days allowed for additional nominations by petition. For a membership candidate petition to be valid it must be signed by 10 or more voting members, or 1% of the Section’s voting membership, whichever is fewer.

Section 3

If only one nomination is made for each office, the election shall be declared by acclamation at a meeting of the Section general membership. If additional nominations are made, election shall be made by ballot. The votes are to be counted by a Tellers Committee as appointed by the Section Chair. No one running for office shall be on the tellers committee.

Section 4

The timetable for this procedure is as follows:

Appointment of Nominating Committee: no later than 1 August

Announcement of Nominations or Petitions: no later than 15 September

Close nominations by petition: no later than 15 October

If required, a ballot will be available prior to: 30 October

If required ballots vote must be received by: 1 December

Section 5

The nomination receiving the greatest number of votes wins the election.

ARTICLE VII - FINANCES

Section 1

Without prior authorization of the IEEE Executive Committee, Section funds can be used only for normal operations of the Section. Those activities, which fall outside of normal operations, include donations, establishment of scholarship funds, and investment of funds outside of the IEEE Investment Program. Additional information is available from IEEE Financial Services Staff.

Section 2

The Treasurer will present a yearly budget for Section Executive Committee approval. The Section Executive Committee must approve all non-budget expense.

Section 3

Two officers or officer and past chair shall be authorized to draw funds as approved by the Section Executive Committee.

Section 4

If permitted by government and banking regulations, all unit bank accounts will provide for the signature authority of the IEEE Staff Director, Financial Services. The Financial Services Director will not make any funds withdrawals that do not comply with Finance Section 2 and 3.

ARTICLE VIII – SUBUNITS

Section 1

The Section shall encourage the formation of subunits, including Society Chapters and Affinity Groups. The Section shall support the efforts of subunits to serve the members.

Section 2

Management of the subunit will be undertaken by the Section and governed as detailed in these bylaws, including financial activity where appropriate, as well as officer and election activity.

ARTICLE IX - AMENDMENTS

Section 1

Proposals for amendments to these Bylaws may originate in the Section Executive Committee or by a petition signed by 10 or more voting members.

Section 2

Amendments to or revocation of these Bylaws shall be in accordance with the IEEE Bylaws, RAB Bylaws and RAB Operations Manual. Such amendments must be reviewed by IEEE Staff, and approved by the Region Director and Regional Activities Board.