(by Roxsana Hadjizadeh)

Chair’s report (Joann):

Joann welcomed all the attendees and apologized for missing previous meeting on July 18th due to new job’s traveling requirement. She expressed strong support for our chapter.

Secretary / Treasurer’s report (Roxsana):

Roxsana reported on IEEE Santa Clara Session meeting held on Sept. 4th.

• Need to open an account in order to access money.
• IEEE will give us $200.00. We need to raise our own money.
• Need to have 2 person designated to sign checks.
• Will receive monthly financial statement and can check account balance on line.
• For every meeting, we need to send attendance sheet, meeting minutes or report forms to Ardsher Ahmed.
• There is a banquet on Dec 4th at FAZ, need 1 + 1 spouse to go.
• SJSU chapter needed equipment for IEEE lab in the university so, Roxsana from WinCom Systems Inc. to SJSU donated $13,987 worth of equipment on September 16th, and she got an appreciation note from IEEE-SJSU.

Program committee report (Jean & Wendy):

• Jean and Wendy has lined up two speakers for our next two meetings, however, there is no official mailing list.
• On Nov 21, 2002, Jane Evans will speak for IEEE-WIE.

Discussions & Action Items:

Joanne received forms from IEEE regarding WIE.

• Roxsana and Joanne will fill out the officer confirmation forms and whatever other forms necessary to IEEE.
• There are students who are interested in establishing some sort of liaison with us.
• The list of officers on the form is: chair, vice chair, student activities, secretary/treasurer, secretary, membership development, newsletter, program activity/directors, social activity, web developers, public relations, professional activities, education activities.
• Joanne will set up separate business meeting with the officers to get the group going.
• We would like to set up meetings and do things that all of us are interested and not just what we think you want.
• Some ideas were how to balance work and family, career planning, employability.

Kimara will start the website, the followings were suggested:

• Database for contacts;
• Distribution/mailing lists;
• Automatic sign up on website;
• Setup newsgroup with password protection.
• Places to solicit people about ideas on what to for meetings and other topics.
• Joann made the motion and Jean seconded to spent our money on Web development for IEEE-WEI-SCVS, and the motion passed

Action Items:

• Amy will email membership database to Kimara Chin, Jean and Wendy. Kimara, check with Joanne if there are problems.
• Kimara will look into setting up the website, the software needed, check with Joanne for Webmaster contact.
• Jean and Wendy will email the list of questions to the speakers to the group after getting a valid email list from Amy.
• Joanne to setup the first business meeting. Tentative date is Oct 24. Joanne will send details to the officers.
• Joanne and Rox to finish filling up all the forms to make the group official.

Adjourn

The meeting adjourned at 9:15 PM.