MINUTES OF THE IEEE ASIA_PACIFIC REGION (REGION 10) EXECUTIVE COMMITTEE MEETING

Date: January 7, 2006

Venue: Courtyard Surfers Paradise Resort, Gold Coast, Australia

Present:

1. Call to order

Seiichi Takeuchi called to order at 9:00a.m.

2. Roll Call

Kenji Hirakuri called the roll.

3. Welcome and Introduction

Seiichi Takeuchi welcomed EXCOM members. He also made the introductory talk on the agenda.

4. Review of Program and Agenda

The following Program and meeting agenda was approved:

7 January 2006

9:00 -  9:10    Roll Call                                                                    K. Hirakuri

9:10 -  9:20     Welcome & Introductions                                        S. Takeuchi

9:20 -  9:30     Review of Program & Agenda                                 S. Takeuchi

9:30 -10:30       Review of Planning of IEEE Region 10 in 2006

                                    Financials - Treasurer:                                                      H. Gambe

                                    Awards & Recognition Committee Chair:                         Y. W. Liu

                                    Education Activities Coordinator:                                      H. P. Khincha

       10:30 -10:50       Break

       10:50 -12:10         Electronic Communications Coordinator:                          D. Y. Kim

Gold Representative:                                                 Y. Ohgoe

                                          Membership Development Coordinator:               S. V. Sankaran

                                          Section/Chapter Coordinator:                               T. Satomi

       12:10 -13:30       Lunch

             13:30 -14:50         Newsletter Editor:                                                             H. McDonald

Recognized Education Program Coordinator:             J. H. Mun

Regional Chapter Coordinator:                                   M. Yamamoto

                                          Regional Conference Coordinator:                                    Y. J. Park

             14:50 - 15:10      Break

             15:10 - 16:10        Technical Activities Coordinator / Student Representative:

M. B. Khalid / K. Sudo

                                    Strategic Planning Coordinator:                                         L.W.C. Wong

       16:10 - 16:20      Announcement of Nominations for R10 Director-elect candidate

                J.U. Seo

       16:20 -              17:00     Any other business

5. Review of Planning

5.1 Financials

- Prospect of income and expenditure 2006 was given by H. Gambe.

- 2005 budget was explained by H. Gambe.

5.2 Awards and Recognition Committee Chair

- Presentation was made by Y. W. Liu.

- 8 Nominations of R10 Outstanding Volunteer Awards were reported.

- A Region GOLD Award was introduced.

5.3 Education Activities Coordinator

- Presentation was made by H. P. Kincha.

- Items on EAC were discussed.

⋗ Optimization of the Society Participation in EAB activities

⋗ Quarterly Newsletter Updating EAB/EAD product and Services

⋗ Development of New Educational Services

5.4 Electronic Communications Coordinator

- New IEEE R10 homepages and Website maintenance were reported by D. Y. Kim.

- A Recorder frame will be constructed to count the visitors to the R10 site.

5.5 Gold Representative

- Presentation was made by Y. Ohgoe.

- R10 GOLD Activities in 2005 were reported.

- A joint GOLD and Student Congress will be held in Beijing from 11^th to 15^th July, 2006.

5.6 Membership Development Coordinator

- A presentation was made by S. V. Sankaran, and the highlights of 2005 are as follows:

⋗ Establishment of 3 new Subsections

⋗ 25 new Society Chapters

⋗ 52 new Student Branches

⋗ 2 new GOLD groups

- Plans for MD Activity for 2006 were introduced.

5.7 Section/Chapter Coordinator

- A Presentation was made by T. Satomi, and the highlights of 2005 are as follows:

⋗ The number of the Sections is same as 2004.

⋗ The numbers of the Society increased from 1647 to 1662.

- Support of Activities in Vietnam was proposed.

5.8 Newsletter Editor

- Newsletter Activities of 2005 were reported by H. McDonald.

⋗ 3 Newsletters were issued in 2005.

⋗ 4 issues of Newsletters are planned for 2006.

5.9 Regional Chapter Coordinator

- A Presentation was made by M. Yamamoto.

- Trend on Chapters in R10 was reported and 24 New Chapters were formed in 2005.

5.10 Regional Conference Coordinator

- Goal and Plans for Regional Conference in 2006 was reported by Y. J. Park.

- Y. J. Park proposed the following as a motion:

⋗ Settlement on the venue of TENCON will not be decided beyond 3 years in advance.

⋗ The motion was accepted by the majority of ExCoM members.

- YJ Park proposed the establishment of a small group on Regional Conference              Committee (RCC) in order to share the experience of TENCON.  The RCC’s        members are the past, present  and next TENCON Organizers and chaired by   the Regional Conference Coordinator.

This motion was approved.

5.11 Technical Activities Coordinator

- Technical Activities were made by T. H. Cheng.

⋗ Support to RIVF 2003, 2004 & 2005, and Plan on RIVF 2006 & 2007.

5.12 Student Activities Coordinator / Student Representative

- Presentation was made by M. B. Khalid and K. Sudo.

- Information on Student membership and Establishment of Student Branches was reported.

- R10 Student Congress held in Beijing from 11^th to 15^th July, 2006 was announced.

5.13 Strategic Planning Coordinator

- Presentation was made by L. W. C. Wong.

5.14 Announcement of Nominations for R10 Director-elect candidate

- A slate of three R10 Director-elect candidates was introduced by Chair of the Nomination Committee, J. U. Seo.

· R. Muralidharan (Bombay)

· Yong-Jin Park (Seoul)

· Y. W. Liu (Hong Kong)

6. Adjournment

       - The Meeting was adjourned at 16:00.

Recorded by Secretary, Kenji Hirakuri