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IEEE Region 3
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Objective
Support the archival and knowledge management needs of Region 3 and its entities. The Region 3 Archive Management function administratively reports to the Region 3 Communications Committee.
Responsibilities
Provide assistance and support for the archival and maintenance of Region 3 communications, documentation and records. These records may be electronic or print in original form.
Work with other Region 3 bodies and the Institute to develop new methods and tools for archival storage and retrieval and to provide training and support for same.
Represent Region 3 on Institute archival, knowledge management and record retention issues.
Coordinate the development and monitor usage of all standards, guidelines and methodologies associated with the archival (in paper or electronic form) of Region 3 records, communications and other documentation.
Create as needed, support and maintain Region 3 retention policy and assure the policy is compliant with Institute, legal and regulatory guidelines.
Support, maintain and coordinate all archives of information pertinent to and used at the Region level.
Coordinate the development and monitor usage of all aspects of Region level records storage and security.
The Coordinator is expected to attend Region 3 Executive Committee meetings as an observer.
The Archive Management Coordinator is expected to maintain current electronic documentation appropriate to the above responsibilities.
Provide helpful information if requested to the Region 3 Executive Committee and the Region 3 SPC.
Submit pertinent and timely information to the Region 3 Newsletter Editor.
All budgeting, funding, acquisition of hardware and software, and associated license agreements shall be administered in accordance with the policies and procedures in Section III. Finance.
Membership
The appointment/term of service of the Region 3 Archive Management Coordinator is defined in Section I. Organization.
The Region 3 Archive Management Coordinator may engage volunteers to help in accomplishing the above responsibilities. The Archive Management Coordinator should ensure that these volunteers get appropriate recognition for their efforts.
The Region 3 “Archive Management Coordinator” shall be a senior past Region 3 Delegate/Director when possible.
Meetings
Electronic communications should be used to carry out most of the efforts of this position. The Coordinator should take advantage of other forums to facilitate face-to-face meeting as appropriate.