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IEEE Region 3
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Objectives
The Region has established through its Bylaws the Awards and Recognition Committee (ARC) and commissioned it to assist the Region in recognizing, rewarding and promoting excellence in all facets of the professional lives of its members.
Responsibilities
Develop and administer the award and recognition programs for sponsorship specifically by the Region. Presently available awards are; the Outstanding Engineer Award, the Outstanding Service Award, the Joseph M. Biedenbach Outstanding Engineering Educator Award, the Employer Professional Development Award, Professional Leadership, the Exemplary Section Award, the Exemplary Student Branch Award, Outstanding Student Branch Award, Student Professional Activities Service and first, second and third prize awards for student papers.
Publicize to the Areas/Councils and Sections the awards available through the IEEE Awards Board, the Regional Activities Board, Educational Activities Board, IEEE-USA, and other entities.
Actively encourage the Sections to nominate Region members for all appropriate awards and provide such aid as may be necessary for accurate, timely and professional nominations. Support the Region 3 Communications Committee in maximizing media exposure for award recipients.
Present to the Executive Committee for approval the proposed awards recipients and alternates at the Executive Committee winter meeting. Provide pertinent and timely information to the Region 3 Delegate/Director so the recipients can be notified promptly.
Submit pertinent and timely awards information to the Region 3 Newsletter Editor. Submit biographies and photographs of all award recipients to the Newsletter Editor prior to the deadline for the newsletter published prior to the Region 3 annual conference, SoutheastCon.
Provide pertinent information on awards to the SoutheastCon General Chair so the awards program can be printed.
Keep current documentation on Region awards and the overall management of the awards operation in the Region. The Region 3 Awards and Recognition Program Manual is an attachment to the Region 3 Bylaws.
Manage the budget of the Awards and Recognition Program. Submit a preliminary committee budget to the Region 3 Treasurer prior to the fall Region 3 Executive Committee meeting. Assist the Region 3 Finance Committee in the preparation of the detailed annual budget of the ARC within the bounds of the funds of the Region as well as other funds that may be available.
Membership
The Awards and Recognition Committee (ARC) Chair is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee. The ARC Chair's appointment is a one year term with an additional one year term at the discretion of the Delegate/Director.
The Area/Area-Council Chairs shall be members of the Region 3 ARC. The Area/Area-Council ARC Chairs shall be corresponding members. Refer to Figure 4: Region 3 ARC Organizational Structure.
The immediate past Chair of the Region 3 ARC shall serve as Chair of the IEEE Awards Subcommittee.
The ARC Vice Chair is appointed by the ARC Chair with the concurrence of the Region Delegate/Director. The Vice Chair shall be responsible for oversight of the IEEE Awards Subcommittee, the Regional Activities Awards and Recognition Subcommittee, the Professional Activities (PA) Awards Subcommittee, the Educational Activities Awards and Recognition Subcommittee and the Student Awards Subcommittee.
The Region 3 Professional Activities Operation Committee Chair shall appoint with concurrence of the Region 3 Delegate/Director a PA Awards Subcommittee (PA Awards) Chair.
At the Delegate/Director discretion the PA Awards Chair shall represent Region 3 on the IEEE-USA Awards and Recognition Committee. Area and Council PACE Representatives shall be corresponding members of the Region PA Awards Subcommittee.
The Chair of the Regional Activities Board Awards and Recognition Subcommittee is appointed by the Region 3 Awards and Recognition Committee (ARC) Chair with concurrence of the Region 3 Delegate/Director. The Area/Area-Council Chairs or their delegates shall be corresponding members.
The Region 3 Educational Activities Chair shall serve as the chair of the Educational Activities Board Awards and Recognition Subcommittee (EABARSC). The Area/Area-Council Educational Activities representatives shall be corresponding members of the Region 3 EABARSC.
The Chair of the Region 3 Student Activities Committee (SAC) shall be Chair of the Student Awards Subcommittee. The Regional Student Representative (RSR) and a past Region 3 Delegate/Director shall serve as Student Awards Subcommittee members. The Region 3 Delegate/Director shall make the past Delegate/Director appointment. The Area/Area-Council student activities Chairs shall be corresponding members of the Region 3 Student Awards Subcommittee.
The Delegate/Director shall appoint a past Region 3 Delegate/Director to serve as a Mentor to the Awards and Recognition Committee.
The ARC Chair will appoint a Tellers Committee (to collect and tally votes), with the concurrence of the Delegate/Director, consisting of three members not currently serving on the ARC. Refer to the ARC Manual for committee member qualifications.
Meetings
The Region ARC shall meet in whole or in part in conjunction with Region Executive Committee meetings and the Region 3 Annual Meeting. With Delegate/Director prior approval, additional meetings may be called by the Committee Chair or Subcommittee Chairs in conjunction with training sessions or as required.
Funding
Funds available for the Region Awards and Recognition Program from Region funds as well as from other sources will be determined at the start of each fiscal year and amended as appropriate during the year.
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Figure 4: Region 3 Awards and Recognition Committee Organizational Structure