|
IEEE Region 3
|
|---|
Objectives
To support and facilitate effective, seamless and interactive sharing of information and knowledge within Region 3 and to other units within the Institute. To expand the participation by all volunteers at all levels in performing the work of Region 3 and to be responsive to the needs of the member. To increase the efficiency and effectiveness of collaborative work efforts especially in the time between face to face meetings.
The Communications Committee consists of those Ad Hoc Committees involved in integrating communication protocols, assessing and recommending communication technology selection, development of associated guidelines and process, development of uniform computer storage architectures and generic communications with the IEEE membership. Provide oversight to maintain security of communication processes and data while minimizing bureaucracy, restrictions and controls.
Refer to Section V.B. Ad Hoc Committees for Committee Charters
Archive Management (V.B.1.)
e-Conferencing Coordinator (V.B.3.)
Electronic Communication Coordination (V.B.4.)
Newsletter Support (V.B.7.)
Public Information (V.B.9.)
Web Support (V.B.13.)
Responsibilities
Shared responsibility among the Ad Hoc Committees that coordinate the communication functions for Region 3.
Provide coordination and advisory support to Region 3 units and promote an understanding of the influence of communication processes.
Assist Region units in the use of communications that support Region 3 and Communications Committee objectives and the objectives of their particular unit.
Provide training to Region 3 volunteers in the use and application of electronic communications media.
Represent Region 3 through the Electronic Communications Coordinator, on Institute electronic communications, connectivity, security and data storage issues.
Contribute material, and if requested, present communications information and demonstrations at the Region Committee meeting and Leadership Development Training Workshops.
Encourage through the use of presentations, newsletters and training sessions the use of electronic conferencing within Region 3 and other appropriate areas of the Institute.
Actively encourage the efficient and effective storage, retrieval and maintenance of all records that form the "base of knowledge " of Region 3.
Actively encourage the development of web sites by the Region 3 Executive Committee, Region 3 Committees and all units within Region 3 so that the most current information is available.
Provide for the coordinated development of data standards to the extent that a consistent approach to the access (storage and retrieval) of current and archive data is achieved within the Region 3 Executive Committee and associated Committees. Provide guidelines to other Region 3 entities.
All budgeting, funding, acquisition of hardware and software and associated license agreements shall be administered in accordance with the policies and procedures in Section III. Finance.
Membership
The Communications Committee Chair serves at the pleasure of the Region 3 Delegate/Director with the concurrence of the Region 3 Executive Committee. The Chair’s appointment is a one year term with an additional one year term at the discretion of the Region 3 Delegate/Director.
One Vice Chair appointed by the Communications Chair with the concurrence of the Region Delegate/Director. The Vice Chair shall be responsible for such tasks as delegated by the Committee Chair.
The Chair/Coordinator from each of the following Region 3 Ad Hoc Committees; Newsletter Support, Public Information, Electronic Communications Coordination, Web Support, e-Conferencing and Archive Management.
Additional Chairs appointed by the Region 3 Delegate/Director from Standing Committees and/or Ad Hoc Committees involved with communications either as a user or provider.
<
One past Region 3 Delegate/Director appointed by the Region Delegate/Director shall be a Mentor.
Meetings
The Committee will normally meet at scheduled times prior to Region Executive Committee meetings through the use of e-conferencing methodologies.