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IEEE Region 3
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Objectives
To facilitate effective and timely conference planning and execution in the Region.
Responsibilities
Encourage Region 3 organizational units to develop conferences to meet the specialized interests of their members. Use the accumulated experience of the Region to help ensure early success of such ventures.
Periodically review the effectiveness of all regular conferences sponsored by Region 3 organizational units. Recommend improvements as appropriate to the conference leadership and sponsoring units. Suggest new conferences where a need is recognized and suggest termination of conferences no longer needed or posing undue financial liability.
Maintain an awareness of the availability of professional conference management services and suggest the use of such services where appropriate. Give assistance in the negotiation of contracts for service. Review all such contracts where Region 3 might have financial liability and make recommendations to the Region 3 Executive Committee regarding approval of such contracts.
Solicit invitations from Sections in Region 3 to host SoutheastCon in accordance with Region 3 Bylaws.
Maintain the IEEE Region 3 SoutheastCon Manual and revise as appropriate.
Make all conference leaders aware of potential schedule conflicts between conferences without undue concern where geography or different technical interests limit the impact of schedule proximity.
Manage the budget of the Conference Committee. Assist the Region 3 Finance committee in the preparation of the annual detailed budget of the Conference Committee.
Maintain historical records, and obtain, develop and keep current documentation on Region 3 conferences.
Submit pertinent and timely conference information to the Region 3 Newsletter Editor.
Membership
The Committee Chair is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee. The Chair's appointment is a one-year term with an additional one-year term at the discretion of the Region 3 Delegate/Director.
One Vice Chair appointed by the Committee Chair with the concurrence of the Region 3 Delegate/Director. The Vice Chair shall be responsible for such tasks as delegated by the Committee Chair.
The immediate past Conference Committee Chair, the Region 3 RSAC, and a past Region 3 Del/Director appointed by the Region Delegate/Director shall be Members-At-Large (MAL). The appointed past Delegate/Director shall serve as Mentor to the Conference Committee,
One current Southcon Director appointed by the Region 3 Delegate/Director, and the current NCSE Chair.
The next two SoutheastCon General Chairs and the immediate past General Chair.
One corresponding member from each Area/Area-Council not having conference representation.
Headquarters Staff representing conferences shall be an "ex officio" member.
Meetings
The Committee will meet at least once prior to the meeting of the Region Committee at which a new SoutheastCon site will be chosen, and at least once after a SoutheastCon conference, as soon as reasonably complete financial results can be reviewed.