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IEEE Region 3
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Objective
To publish the IEEE Region 3 Newsletter, on a scheduled basis, in paper and electronic format via the Region 3 website. To encourage and support the development of Newsletters at the local level to provide information to all members. The Region 3 Newsletter Support function administratively reports to the Region 3 Communications Committee.
Responsibilities
Publish the IEEE Region 3 newsletter in paper and electronic format.
Assist Region 3 Sections and Councils in the establishment of their organizational units Newsletters.
Advise and suggest content for Region entity newsletters.
Develop and maintain a Best Practices Guide for newsletters on the Region 3 Web site.
Develop a schedule annually, based on the Region 3 Calendar of events, listing the dates for article submission, the dates for printing/mailing and the expected date of arrival. At least one paper version shall be distributed in conjunction with SoutheastCon and the Region 3 Annual Meeting.
Typical duties and responsibilities of the Newsletter Editor are,
- Attend Region 3 Executive Committee Meetings as a participant without any voting rights.
- Collect input from the Region officers, Area/Council Chair, and Standing Committee Chair, and solicit input from others, as appropriate (e.g., candidates for office).
- Edit all inputs as appropriate, for reasons of space, ease of understanding, and suitability for publication. The Editor will maintain an objective and unbiased position.
- Assemble the collected inputs, and other pertinent items (including, but not limited to, the agenda for the upcoming meeting and the Region 3 Officer Directory), into a printable or viewable document. This may be achieved by the Editor with personal/company hardware and software or with assistance (typesetting, paste-up, etc.,) from a local print shop.
- Arrange for the Newsletter to be printed, labeled, and mailed. The Editor will be responsible for either producing the labels or ordering them from the IEEEOperationsCenter. Mailing will be done using a local IEEE Section's bulk mailing permit, if possible.
The circulation of the Newsletter will be to the officers of each Region 3 Section, as listed in the current IEEE Region 3 Organizational Roster, the student branch chairmen and student branch counselors, as provided by the RSAC, RAB officers, the IEEE Board of Directors, and appropriate IEEE staff.
All budgeting, funding, acquisition of hardware and software and associated license agreements shall be administered in accordance with the policies and procedures in Section 3. Finance <http://www.ewh.ieee.org/reg/3/opsman/section3.htm>.
Membership
The Region 3 Newsletter Coordinator will act as Region 3 Newsletter Editor and the Appointment/Term of Service is defined in Section I. Organization.
The Region 3 Newsletter Editor may engage volunteers to help accomplish the responsibilities.
The Newsletter Editor should ensure that these volunteers get appropriate recognition for their efforts.
The Region 3 Newsletter Editor will work with the Region 3 Webmaster to insure the Region 3 web site is kept up to date with the latest Region 3 Newsletter.
The Region 3 Newsletter Editor shall work with all Standing and Ad Hoc Committee chairs of the Region to publish articles on the Committees activities.
All Sections, Area/Area-Councils, and Committee newsletter editors are invited to be a part of the Region 3 Newsletter Support committee.
The recommended appointment for this position shall be a two year term, with additional terms as long as the Editor is willing.
Meetings
The Newsletter Editor will attend the Region 3 Committee Meeting and the Region 3 Executive Committee Meetings. A written report of publication activities shall be presented and recorded.
Funding
The Newsletter Editor will provide a budget for the following year's Newsletter to the Region 3 Finance Chair during the fourth quarter of the prior year. Financial deviations from the approved Region budget shall be approved by the Region 3 Delegate/Director.