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IEEE Region 3
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Objective
Recommend candidates for Region leadership to the Region 3 Delegate/Director and Region 3 Executive Committee.
Responsibilities
In even numbered years, solicit nominees from Region 3 Committee members for the Region 3 offices of Delegate/Director and Delegate/Director-Elect.
Review qualifications and select candidates in accordance with Article III. Section 5 of the Region 3 Bylaws.
Ensure N & A schedule milestones and milestone dates are accomplished in a timely manner.
No later than March 1 of the election year (odd numbered years), the names of the selected candidates will be submitted to IEEE Headquarters for the ballot of that year.
Identify dedicated volunteers for service at the Region level.
The Nominations and Appointments Committee shall assist in other tasks as requested by the Region 3 Delegate/Director.
Schedule
The N & A Committee Schedule (refer to Figure 7) is provided for committee guidance and the internal milestone dates may change. It is the responsibility of the Committee Chair to ensure the schedule complies with the Delegate/Director's annual "Calendar of Events".
Membership
The Committee Chair is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee. The Committee Chair shall have been a recent Region 3 Delegate/Director.
A minimum of two (most recent) past Region 3 Delegate/Directors are appointed by the current Region 3 Delegate/Director.
Meetings
The Nominations and Appointments Committee members will meet only as required and as approved by the Region 3 Delegate/Director.
01-01 Committee appointments by the Region 3 Delegate/Director. (Bylaw req.)
01-15 Mail roster, schedule, procedures, applicable bylaws and goals to committee members.
01-28 Committee review of 02-15 Call for Nominations.
02-01 Delegate/Director approval of 02-15 Call for Nominations.
02-15 Secretary issues Call for Nominations to Region 3 Committee Members.
02-xx N&A Chair with Delegate/Director's approval submits Call for Nominations to the editors (at min.) of the INSTITUTE and the Region 3 Newsletter.
04-xx Meeting (optional) to discuss all nominees submitted by the Region 3 Committee for consideration.
05-15 Communicate with N & A members to confirm candidates
06-01 Notify potential candidates to determine their availability to serve if elected. Solicit data packages from candidates.
07-15 Receive all data packages.
09-01 Committee selects candidates to be submitted to the Region 3 Excom.
09-15 Obtain in writing each qualified candidate's willingness to serve (incl. employer's approval if applicable).
10-01 Submit recommended slate to R-3 Excom at fall mtg. for Excom approval.
10-xx N & A Chair with Delegate/Director's approval submits "Notice for Petition Candidates" to the editors (at a min.) of the INSTITUTE and the Region 3 Newsletter.
12-01 Secretary polls the Region 3 Committee for endorsement of Excom approved slate. Region Committee response due no later than 01-01. Delegate/Director appoints a Tellers Committee Chair with committee to tabulate response. Refer to N & A procedure in Operations Manual.
DATE (election Year) TASK DESCRIPTION
01-07 Results submitted to Region 3 Delegate/Director with copy to the N & A Chair.
02-xx Tellers Committee report to the Region 3 Excom (winter meeting).
02-xx (Cont.) N & A Chair with Delegate/Director's approval submits "Special Call for Region Volunteers" to the Editor of the Region 3 Newsletter. Volunteers shall submit Region 3 Outstanding Service Award Nomination form, ARC-2 (7/96), (Reg. Service criteria) to the N & A Chair.
02-15 Candidates names formally submitted by Region 3 Delegate/Director to IEEE Headquarter.
03-01 Submittal deadline per IEEE Bylaw I-308.5.
04-xx N & A Chair solicits volunteers from members of the Region 3 Committee. Initiate volunteer screening for committee and ad hoc assignments.
08-01 All ARC-2 (7/96) forms received.
10-xx Complete volunteer screening for committee & special assignments.
11-xx Recommend "volunteer slate" to incoming Delegate/Director.
12-xx N & A Committee discharged by outgoing Region 3 Del./Director.
Figure 7: Nominations and Appointments Committee Schedule