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IEEE Region 3
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General
The Region 3 Operations Manual is a living document and the Region 3 Delegate/Director may approve an exception to any of the guidelines stated herein. Each exception will be reported to the Region 3 Executive Committee. In all instances, the IEEE Bylaws, Constitution, IEEE Policy and Procedure, RAB Operations Manual, and Region 3 Bylaws will prevail when there is a conflict between these documents and the Region 3 Operations Manual.
Region 3 is organized and operated in accordance with the IEEE Bylaws (Revisions through 18 November 2001) I-402 series, Geographical Organization of Members, the IEEE Policy and Procedures Manual (Revisions through 18 November 2001), Section 1, Regional Activities, Regional Activities Board (RAB) Operations Manual (Revisions through 16 Feb 2001) and the Region 3 Bylaws (Appendix A.). The following provisions are unique to Region 3:
Geographical Areas (IEEE Bylaw I-402.2 Region Boundaries)
Region 3 is comprised of nine geographical Areas, eight Areas in the Southeastern U.S.A. and the island of Jamaica as part of its territory.
Area 1, Virginia Council
Area 2, North Carolina Council
Area 3, Georgia
Area 4, FloridaCouncil
Area 5, Tennessee Council, Arkansas (partial)
Area 6, Alabama, Mississippi
Area 7, South Carolina Council
Area 8, Kentucky, Indiana (partial), Illinois (partial)
Area 9, Jamaica
An Area Chair represents the Region in each Area. It is permissible to substitute a Council Chair in the event the Council boundaries encompass the geographic Area. There can be one or more Councils in an Area. The Area Chairs are appointed by the Region 3 Delegate/Director for a one or two year term in accordance with RAB Operations Manual, Section 9.2.A.1. The Council Chair is popularly elected by the members of the respective Council (IEEE Bylaw I-402.3) as defined in the RAB Operations Manual, Section 9.3.E.4. Council organization and operation is outlined in IEEE Bylaw I-402.3. Areas function under the direction and management of the Delegate/ Director as specified in IEEE Bylaw I-402.2, and the RAB Operations Manual, Section 9.2.A.2.
Responsibilities of Region Executive Officers
The IEEE Region 3 Executive Officers are the Region Delegate/Director, the Delegate/Director-Elect, the Secretary, and the Treasurer. At the discretion of the Region 3 Delegate/Director the position of Secretary and the position of the Treasurer can be combined into a single position of Secretary/Treasurer.
The Region 3 Bylaws (Appendix A.) specifically address the responsibilities of Region executive officers, but at the discretion of the Region 3 Delegate/Director additional responsibilities may be assigned in order to facilitate a more effective Region management and to complement the Region 3 Delegate/Director's management style.
Delegate/Director. The Region 3 Delegate/Director is the chief financial and management officer of the Region. The Region Delegate/Director is the Region 3 delegate on the IEEE Board of Directors (BoD) and other Institute major boards. Depending on the Region 3
Delegate/Director's level of involvement in Institute affairs, the Region 3 Delegate/Director may at his/her discretion delegate specific areas of Region management to the Region 3 Delegate/Director-Elect.
Delegate/Director-Elect. At the discretion of the Region 3 Delegate/Director, the Delegate/Director-Elect may be assigned partial or total internal management responsibility for the Region. The Delegate/Director-Elect oversees Region 3 sponsored special projects and provides guidance to those responsible for the projects. The Delegate/Director-Elect serves as the Region 3 Chapters/Section Coordinator (RAB Operations Manual, Section 9.1.C.c.1.), thereby ensuring Region 3 support of its Sections' Chapters and enhancement of the Section-Chapters interface.
Secretary. The Secretary is normally Chair of the Region 3 Tellers Committee (refer to Section V.B.12.) and provides support as required to the Region 3 Nominations and Appointments (N & A) Committee. The Secretary shall send out meeting notices in sufficient time to allow attendees to make travel arrangements that take full advantage of available airline discounts. Accompanying the meeting notice should be a copy of the current Region Professional Travel Policy and where appropriate the Region Student Travel Policy.
Treasurer. The Treasurer is Chair of the Region 3 Finance Committee (refer to Section V.B.5.) which is responsible for formulating financial policies and procedures for the Region 3 Delegate/Director and Executive Committee. The Treasurer shall be responsible for receiving funds, keeping proper records, and making accurate reports as required and disbursing funds only as approved by the Delegate/Director or the Executive Committee.
Vacancies in Region Executive Offices
Delegate/Director. In the event of a vacancy in the office of Region 3 Delegate/Director the vacancy shall be filled in accordance with I-301.14.(6). Region 3 elects by popular vote a Delegate-Director and a vacancy in the Region Delegate/Director office results in an absence of voting representation for Region 3 on Institute Boards. If temporarily unable to fulfill his duties as Delegate/Director, the Region 3 Delegate/Director may designate the Delegate/Director-Elect to act in his/her place by notifying the Region 3 Executive Committee and the IEEE major boards in writing.
Delegate/Director-Elect. In the event of a vacancy in the position of Delegate/Director-Elect. The Region 3 Delegate/Director shall appoint a Vice Chairman from the Institute's previous Region 3 slate for Delegate /Director-Elect, normally the candidate that came in second in the Region 3 election. The Region 3 Delegate/ Director's appointment requires the approval, with simple majority vote, of the Region 3 Executive Committee.
Secretary. The Secretary is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee. A vacancy in the office of Secretary, will be filled by the Region 3 Delegate/Director.
Treasurer. The Treasurer is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee. A vacancy in the office of Treasurer, will be filled by the Region 3 Delegate/Director.
Region Committee and Executive Committee
Region Committee. The composition of the Region Committee is specified in the IEEE Bylaw I-400 series, Geographical Organization of Members. The Region 3 Committee shall participate generally in the development of the IEEE through recommendations to the IEEE Board of Directors and/or the IEEE Executive Committee, and to the Sections, Areas/Area Councils within the Region. The Region 3 Delegate/Director serves as Chair of the Region Committee. The Region Committee consists of the following voting members:
Officers: Region 3 Delegate/Director, Delegate/Director-Elect, Secretary, Treasurer or Secretary/Treasurer, and immediate past Region 3 Delegate/Director.
Selected Appointments: The Section Chairs, the Area/Area-Council Chairs, the Student Activities Committee (SAC) Chair, the Regional Student Representative (RSR), and the Professional Activities Operation (PAO) Committee Chair.
The Region Committee will meet at least once each year, at an appropriate time and place within the Region. A quorum for a Region Committee meeting shall consist of a majority of the members (or alternates) of the Committee and include representation from at least 50% of the Region's Sections. The Region 3 Delegate/Director or in the event of his/her unavailability, the Region 3 Delegate/Director-Elect shall be responsible for calling the Region 3 Committee Meetings and designating the location of the Meeting. Region 3 historically has its Annual (Committee) Meeting in conjunction with its annual Region 3 Conference, SoutheastCon.
Executive Committee. The Region 3 Committee has established an Executive Committee (Excom) to act on its behalf between meetings of the Region 3 Committee. All actions of the Region 3 Executive Committee are subject to ratification by the Region 3 Committee. The composition of the Region 3 Executive Committee (Excom), shown in Figure 2, Region 3 Executive Committee Organizational Structure, is determined by the Region 3 Delegate/Director and normally will include the following voting members and non-voting members:
Officers (voting): Region 3 Delegate/Director, Delegate/Director-Elect, Secretary, Treasurer or Secretary/Treasurer, and immediate past Region 3 Delegate/Director.
Selected Appointments(voting): The Area/Area Council Chairs, the Region 3 Regional Student Representative (RSR) and the Region 3 Standing Committee Chairs.
Other Selected Appointments (non-voting): Ad Hoc Committee Chairs are non-voting members of the Region 3 Executive Committee. Ad Hoc Committee Chairs shall be appointed as necessary by the Region 3 Delegate/Director to address specific issues, deal with special situations as deemed appropriate and to ensure effective management of the Region. Ad Hoc Committee Chairs assignments are on a year-to-year basis.
The Region Executive Committee will meet at the pleasure of the Region 3 Delegate/Director, generally three times per year. A quorum for a Region 3 Executive Committee meeting shall consist of a majority of the Committee members.
Figure 1: Geographic Boundries Region 1-6