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IEEE Region 3
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Function
The Region must satisfy Institute reporting requirements to be eligible for the Region 3 Allocation and IEEE-USA Professional Development Funds. The Region should submit to the IEEE Regional Activities Department timely reports for meetings and endeavor to keep current the “IEEE Organizational Roster Part III, Geographical Organization, Region 3-Southeastern USA”. The Region 3 Delegate/Director is obligated to submit written reports to the Vice President - Regional Activities in support of Regional Activities Board meetings.
Reports
Financial Report, Form L-50 (IEEE Annual Geographic Unit Financial Report). This report must be filled out in accordance with the IEEE "Financial Operations Guide for Geographical Units", must summarize the prior year's financial activity, and must be submitted no later than the third Friday in February of each year.
The IEEE Annual Geographic Unit Financial Report will be acknowledged by the IEEE Finance Department when received by return of the acknowledgment post card. To aid in Region financial planning and reporting, a double entry accrual accounting system software program, "Quicken" is available from the Regional Activities Department. It is highly recommended the Treasurer utilize the "Quicken" financial software with the Regional Activities Department supplied template or a similar software package selected by the Region 3 Treasurer in lieu of the IEEE L-50 form. The financial software report and accompanying data files can be submitted to the IEEE Finance Department for annual reporting purposes and must contain the signatures of the Region 3 Delegate/Director, Treasurer and the signature of the Staff Director, Financial Services.
Financial Report, IEEE-USA Regional Professional Activities Professional Development Funds. This report must be submitted no later than January 15th of the current year. The Chair of the Region 3 Professional Activities Operation Committee has the principal responsibility for budget administration with concurrence of the Region 3 Delegate/Director. Over-runs in the IEEE-USA Support Fund budget are funded by Region 3. Under-runs in budget will result in reduced IEEE-USA Professional Development Funds to the Region in the subsequent year.
Roster of Officers Officer Confirmation Report. This report must be submitted within 20 days following election or appointments. The preferred method of transmitting the roster is via e-mail (scs-officer-report@ieee.org), but at a minimum a red-line of the Region 3 IEEE Organizational Roster Part III, is acceptable if the Officer Confirmation Report is not available or used. Submit Report to IEEE Regional Activities Department, attention: RAB Secretary/Managing Director-Regional Activities, 445 Hoes Lane, P.O. Box 1331, Piscataway, NJ08855-1331, USA .
Meeting Report (L-31 Form). The Secretary shall submit one copy of all Region 3 Executive Committee and Region 3 Committee Meeting reports to the IEEE Regional Activities Department, attention: RAB Secretary/ Managing Director-Regional Activities, 445 Hoes Lane, P.O. Box 1331, Piscataway, NJ08855-1331, USA.
Delegate/Director's Report. Formal written reports will be submitted or transmitted via e-mail prior to Regional Activities Board (RAB) meetings in accordance with the RAB Operations Manual and agenda schedules. Regional Activities Board meeting schedules are issued by the IEEE Regional Activities Department.