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IEEE Region 3
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Objective
To determine administrative and management effectiveness of Region 3 Standing Committees.
Responsibilities
To delve into the effectiveness, continued need, policies, procedures, action, composition, budget considerations, and any other aspects of the committee being reviewed.
One to Two committees shall normally be reviewed each year. Refer to Section II, Policies and Procedures; Periodic Review of Region Standing Committees.
The Region 3 Delegate/Director shall identify those committees to be reviewed, per Section II, Policies and Procedures.
Period of performance for the review is the committee's previous six years. On selected criteria, as determined by the Special Review Committee Chair, the previous four years can be used.
The Committee Chair is appointed by the Region 3 Delegate/Director with concurrence of the Region 3 Executive Committee, and shall be a past Region 3 Delegate/Director whenever possible. The Chair's appointment is a one year term with an additional one year term at the discretion of the Region 3 Delegate/Director.
One or more members, not including the Committee Chair, shall be appointed as a reviewer by the Region 3 Delegate/Director.
No member of the Special Review Committee shall be a present member of the committee being reviewed.
Schedule (CY)
Standing Committee Chair notification: ……………….. First quarter
Standing Comm. Chair submits data package: ………. SoutheastCond quarter
Written report to the Standing Comm. Chair: …………. Third quarter
Written final report to the R-3 Delegate/Director: …….. 10 days prior to fall Excom Mtg.
Final report to the R-3 Executive Committee: ………… Fall Excom Meeting
Standing Comm. response to the R-3 Excom: ……….. Fall Excom Meeting
Review Criteria
Sufficient review criteria flexibility is allowed during the review process to permit focusing on the Charter of the Standing Committee being reviewed. At a minimum, the following information shall be made available to the Region 3 Special Review Committee:
Generic:
1. Committee objective(s) per the Region 3 Operations Manual.
2. Committee responsibilities.
3. Committee structure/organizational chart.
Specific:
1. Committee Goals and Objectives (Delegate/Director's G & O's at minimum).
2. Committee timetable (schedule) for competing G & O's.
3. Workshops/training sessions held.
4. Short courses and other professional opportunities held.
5. Committee membership/composition and terms of office (include names and addresses of members).
6. Sponsorship of Region 3 members for Institute awards and recognition.
7. Special Projects and initiatives.
Financial:
1. Committee Income and Expense Actuals.
2. Committee Budget.
Final Report:
Special Review Committee recommendations to the Standing Committee Chair by third quarter.
Each recommendation will be action oriented and restricted to one issue.
The Standing Committee Chair will prepare a response to the review, addressing each recommendation and indicating acceptance, suggested modification, rejection, or need for guidance from the Region 3 Delegate/Director.
The Standing Committee Chair's response will be presented concurrently with the Special Review Committee recommendations to the Executive Committee at the fall Executive Committee meeting.
The Special Review Committee Final Report, Standing Committee Chair's response and other pertinent data shall be archived by the Region 3 Special Review Committee for a minimum of twelve years.
Meetings:
Formal meetings of the Committee are not considered essential to effective functioning.