IEEE Region 3 Operations Manual

A.7. STRATEGIC PLANNING

Objectives

Support the Region in planning for the future.

Responsibilities

Assist Delegate/Director in development of annual “Consolidated Goals & Objectives List”, and updating of Executive Committee Goals & Objectives per the SPC schedule shown in Figure 6, Timeline for Region 3 G & O’s and Strategic Plan Development.

Define long range Goals and Objectives for the Region.

Provide counsel to the Region 3 Executive Committee to minimize problems in the Region operation.

Perform such Ad Hoc tasks as may be assigned by the Region 3 Delegate/Director.

Maintain currency of the Region 3 “Strategic Plan” (Appendix B), monitor progress against the plan and provide annual report to the Region Delegate/Director and Delegate/Director-Elect.

Support the Region 3 Mentor Program, assign past Delegate/Directors as “Mentors” (Members-At-Large) to Region 3 standing committee's.

Submit pertinent and timely committee information to the Region 3 Newsletter Editor.

Membership

The Chair is appointed by the Delegate/Director with concurrence of the Region 3 Executive Committee. The Committee Chair is normally the immediate past Region 3 Delegate/Director.

One Committee Vice Chair appointed by the SPC Chair with the concurrence of the Delegate/Director. The Vice Chair shall be a past Delegate/Director and serve at the pleasure of the SPC Chair.

Membership shall include past Region 3 Delegate/Directors and/or senior past officers of the Institute who are willing to serve.

Meetings

Meetings will be kept to a minimum, but when scheduled, will be held in conjunction with other Region meetings or conferences.

Date Task Description Action

01-01 Committee appointments

01-01 G & O’s to standing & ad hoc committee chairs Del/Director

01-15 Strategic Plan (SP) to Executive Cmte. members Del/Director

02-xx Winter Excom Meeting

02-xx SPC working meeting (prel. review of Strategic Plan SPC Chair

and G & O’s)

02-xx⁽¹⁾ G & O’s status (progress rpt.) Cmte. chairs

03-xx Director input/comments to SPC Del/Director

03-xx SPC up-date of “Consolidated G & O List” SPC Chair

03-xx SPC feedback to Del/Director and Del/Director-Elect SPC Chair

03-xx Director and Dir-Elect response to SPC feedback` Dir&Dir-Elect

04-xx Spring Excom Meeting

04-xx SPC working meeting (review/revision of “Consolidated SPC Chair G & O List” and Strategic Plan)

04-xx Mentor G & O input/comments to SPC (after Excom Mtg) Mentors

04-xx⁽²⁾ G & O status (Progress rpt. from Cmte’s p/o Excom Rpt.) Cmte. chairs

05-xx Director input/comments to SPC Del/Director

05-xx SPC up-date of “Consolidated G & O List” SPC Chair

05-xx SPC revision of the Region Strategic Plan SPC Chair

05-15 SPC feed-back to N & A Cmte SPC Chair

06-xx SPC mid-year status to Del/Dir.& Del/Dir-Elect SPC Chair

06-xx Dir-Elect and Del/Director response to mid-year status Dir-Elect/Dir

09-xx Preliminary SPC input (SP/G&O’s) to Del/Dir-Elect and Del/Dir SPC Chair

10-01 Del/Dir-Elect input to Strategic Plan and G&O’s Del/Dir-Elect

11-xx Fall Excom Meeting

11-xx SPC working meeting (review/revision of “Consolidated SPC Chair G & O List” and Strategic Plan).

11-xx G & O status from cmte. chairs (p/o cmte. rpt. to Excom). Cmte. chairs

11-xx Cmte’s end-of-year reports (incl. recommended G & O’s Cmte. chairs

for next year).

11-xx Del/Director&Del/Dir-Elect input/comments to SPC. Dir/Dir-Elect

11-xx⁽³⁾ SPC feed-back (volunteer slate) to N & A Cmte. SPC Chair

12-01 Finalized SPC G & O’s to Del/Dir&Del/Dir-Elect. SPC Chair

12-15 Finalized Strategic Plan to Del/Director&Del/Director-Elect. SPC Chair

Notes:

1. “Consolidated G & O List” is a milestone status

2. Inputs from committee chairs to Region Delegate/Director, Del/Director input to SPC

3. Odd year activity

Figure 6: Timeline for Region 3 Goals & Objectives and Strategic Plan Development