Strategic Planning Committee Meeting Log
Tuesday, October 12, 1999

<BobD> Well, I thought we might have more here tonight, but glad you all made it.
<BobD> So far, there's been considerable activity on revising the StratPlan.
<BobD> And with CharlesL and BillR's help, we got some useful input from the Reg3 reps at SC99.
<BobD> I have e-mailed a summary today to everyone.
<BobD> The 40 recs from SC99 had not yet been posted by RAB when I checked this afternoon, but...
<BobD> they are slated to be posted later. ...
<BobD> Most were really jobs for RAB and/or IEEE rather than for Reg3.
<BobD> So far I know the Powers and McLaren are at work on the Strat Plan. Haven't heard anything from Roy or Dan.
<BobD> BTW, Dan apparently is OK, they say.
<ReedT> c
<BobD> For JimB's info...
<BobD> Dan went to hospital Sunday evening in ambulance,...
<JimB> c
<BobD> had an exam, & was found to have a bleeding polyp, but we feared it was worse.
<BobD> GA, Reed, then Jim.
<ReedT> I talked to Dan this morning. He is home and OK. Has not seen his local Dr.
<BobD> Great!
<BobD> GA, JimB
<JimB> I heard about Dan from Jim Howard. I have looked at the communications part of spc. My first thought is we need to add something about sections etc having their own web page. I'll work more on it and send to you.
<BobD> OK, Jim....
<BobD> Actually, a lot of the items that arose Sun pm relate to putting more info on the Web.
<BobD> Looks like more Comm'n Cmte work to go in the Plan.
<BobD> The wider use of e-Conf should also be reflected in it.
<BobD> Dave Conner is so tied up with his job as Treas, he may not be avail to help us much.
<BobD> He is working with Vernon, tho.
<BobD> BillR is, I think, in Indiana tonite, but he's working on the Mission.
<JimB> re: commo The more people get used to using the web the better it gets. One way is to get them to put their local info up and used it locally. No real different from the world but more comfortable.
<BobD> Right, Jim. Anyhow, we don't have a lot of time, but work is underway.
<BobD> There's really a lot of Web-centered goals and actions cited at SC99. I'm impressed.
<BobD> Do any of you have a problem with 9pm on Tues nights? I'd like to try a weekly meeting here to review status, even if we don't spend an hour.
<ReedT> Ok by me
<BobD> Great!
<JimB> fine by when I'm here.
<BobD> The same here, of courser. We may travel some.
<DickR> Ok by me.
<JimB> I'll be in SWan Jose CA next week
<BobD> Wow!
<BobD> OK, Jim.
<BobD> Does anyone have any questions re how we're doing? If not, we'll sign off earlier than an hour...
<BobD> I said an hour just to try to keep our eyes on the clock.
<ReedT> I sent to SPc today darft of Leadership and Mambership G&O. Any comments.
<BobD> Many thanks for turning to on it, Reed. I had over 200 e-mails in my box, so I've not examined it in detail yet.
<ReedT> OK. I'm done until I hear further.
<BobD> There were several leadership items cited at the Sun pm meeting.
<BobD> OK, Reed. Many thanks!
<JimB> Just go out of town and it loads up.
<ReedT> They are included in my draft.
<BobD> Yep.
<BobD> OK, anyone else have anything for tonight?
<JimB> Dick is sure quite tonight
<BobD> He's recovering from SC99.
<DickR> I am still in recovery stage.
<CharlesL> Common ailment here I think.
<BobD> OK, men...
<DickR> Sure is good to see you Jim.
<JimB> Come on we all travel and wonder how to catch up. I was in Phoenix last week for the IAS Annual meeting.
<BobD> Thanks for showing up tonight. I'll save the log and get DaveG to post it.
<ReedT> Night all.
<JimB> Bye
*** ReedT has left #ieee3
*** JimB has left #ieee3
<BobD> The e-Conf group meets tmw night at 9, but let's plan for SPC to meet again next Tues at 9pm ET here.
<BobD> Thanks to all!

The following is "background material" added to the log. These are transcriptions of the flip charts recorded first during the SC99 Region 3 caucus, then a "post-caucus caucus" called at the request of Bill Ratcliff and Charles Lord to help the SPC get some feedback on issues that face the section leaders. Of the 38 R3 leaders that were at the original caucus, over 30 remained for an additional hour to discuss the issues in the second list.
(transcriptions by C. Lord, who takes responsibility for errors)

Items from R3 Caucus (with votes for these):

(items with "*" went to General Assembly for vote)

(item marked "#" was not sent to General Assembly but was presented to delegates by Dale Caston on Monday to rousing applause)

# IEEE should keep current logo (kite with right hand rule) undiminished [31]
* Mantain the financial autonomy of sections [29]
IEEE should allow officer terms to track academic year [8]
* Continue the Corp Relations Project as a Institute-wide project [27]
There should be a better way to find and identify GOLD members [9]
Should be able to automate email lists from SAMIEEE [8]
Should reduce student dues [2]
IEEE should somehow fund areas / councils [6]
IEEE should commit to continue to meet SC96 goals [30]

Non-priortized list from post-caucus caucus:

Need for Officer Checklist (what to do)
R3 web pages need upgrade
Need for web-based discussion groups on section issues
Also suggestion of specialized newsgroups for same
R3 Portals (? ISPs ?)
Direction of region posted (to web?) for all to see
Archive of web data (newsletters, other R3 "history")
There is a need for:
- section mentors
- R3 Training strategy
- A "Section Management for Dummies"
- All R3 Manuals (training, ops, conference, etc) on web
- Guidelines for proposing and running R3 projects
- Guidelines for Budgeting in sections
- better comm linkages between region and sections
There was a strong recommendation for section treasurers to serve some other postion first to gain experience;
Some already have them serve as Secy first, most do not.
R3 needs to offer financial training at section and area/council levels, as well as a plan for implementation
There was a request for a way that sections can participate in design review of R3 projects