Minutes Reg. 3 Strategic Planning Committee (SPC) Edison Walthall Hotel, Jackson, MS 24 October 1998 Attendees: J. Beall, D. Conner, R. Duggan (Chair), R. Harris, D. Jackson, D. McLaren, and W. Ratcliff (corresponding). Ex-Officio: D. Caston. Absent: D. Powers, V. Powers, W. Sullivan, and R. Thompson. Visitors: Joey Duvall, Devon Gayle, D. Green, A. Hargrove, C. Hickman, D. Hill, and R. Russell. 1. Minutes of the 4/25 meeting in Orlando, FL were approved. 2. Ralph Russell gave his presentation proposing support for IEEE involvement in the 2001 National Scout Jamboree. SPC recommended ExCom approval (Attached). 3. Bob Duggan described the final version of the Reg. 3 Strategic Plan. David Conner described several financial changes. After the changes were made (Attached), the plan was approved for submittal to the ExCom. 4. A discussion of possible areas for Region 3 expansion was held. One area of interest is a possible sub-section in Trinidad (under Jamaica), which shares the University of the West Indies with Jamaica. 5. Bill Ratcliff, at the invitation of the Chair, offered thoughts on possible enhancements in the Region 3 strategic planning process. This subject is expected to receive further discussion at the late January SPC meeting in Birmigham. 6. Dan Jackson described steps being taken to assure funding for Reg. 3 representatives to the next Sections Congress. 7. Jim Beall reported on Southcon 99, now slated for 13-15 April 1999 in Duluth (northeast Atlanta), GA. 8. Bob Duggan announced the next SPC meeting on 23 January 1999 at the Sheraton/Perimeter Park South in Birmingham, AL. 9. The meeting was adjourned at 10:45am. Bob Duggan, Chair Attachments: National Boy Scout Jamboree recommendation Region 3 Strategic Plan (dtd 10-24-98) --------------------------------------------------------------------- Whereas the National Scout Jamboree, which is held every four years, (a) has been receiving financial and volunteer support from various IEEE entities, (b) has raised the awareness of the principles of electrical engineering within the pre-college population, and (c) has assisted in attracting many in this population to pursue a college curriculum in the field of electrical engineering, NOW THEREFORE BE IT RESOLVED THAT the IEEE Region 3 Executive Committee support the 2001 National Scout Jamboree by (1) encouraging IEEE to provide Institute-level support in the amount of $25,000 as the Jamboree's "titled sponsor" of the Electronics Merit Badge and the Electricity Merit Badge, (2) requesting that Region 3 Delegate/Director, Dale Caston, assist in facilitating communications between representatives of the Jamboree and Institute staff and volunteer leaders having fiscal cognizance within IEEE, (3) agreeing to support the Jamboree in the amount of $3,000 from Region 3 reserves if the Institute does not become a "titled sponsor", and (4) publicizing the need for volunteers to work at the Jamboree through the Region 3 Newsletter. ---------------------------------------------------------------------- (Rev. 10-24-98) IEEE Region 3 (1998 - 2000+) Strategic Plan with Goals and Objectives VISION Our IEEE vision is to foster technological innovation, enhance members’ careers, and promote the profession throughout the world. Our focus is on the role of Region 3 in the support and leadership in achieving and realizing the vision of the Institute. MISSION Our IEEE mission is to promote the engineering process for the betterment of humanity and the profession. In Region 3 our focus is more on the individual members and their various entities, their needs, our services, and the more efficient servicing of these needs. Concomitantly with this is Region 3’s traditional leadership in developing new approaches for achieving the Institute goals. GOALS I Enhanced Value .Careers [IEEE SC3, USA 6&7] Goal: Encourage Section's support to local Elementary and Middle Schools to challenge the better qualified students to choose engineering/technical careers. Objective: Encourage each Section with an active program to provide speakers to schools during Engineers-Week and at other appropriate times to discuss engineering/technical careers and related technology issues.(Professional Activities Operations) .Organization Strengthening [USA 10&11; RAB 2,3,4,8,10] Goal: Review and improve structure of Region 3 Objectives: a. Review current Region 3 structure. (Strat. Planning) b. Recommend new structure and/or committees where appropriate including combining or eliminating committees where appropriate.(Strat. Planning) c. Develop strong vice chairs for each Regional Committee to facilitate continuity of Region leadership through a systematic succession program. (Director Elect) d. Develop a Region-wide approach to Area/Council funding.(Finance) e. Conduct at least one EXCOM standing committee chair and vice chair training session during the even years of each biennial. (Leadership Training) f. Enlist Region 3 EXCOM Standing Committee Chairs from all areas of the Region with special emphasis on obtaining a proper proportion of new members to serve on the EXCOM for the biennium. (N&A) II Membership .Leadership Development [RAB 1] Goal: Improve Section leadership effectiveness Objectives: a. Encourage Sections to hold workshops to define how to enhance effectiveness and improve operations. Sections should invite Region 3 EXCOM members to attend. These EXCOM members should report at the next EXCOM meeting. At least 9 workshops/year in Region 3. (Area/Council) b. Hold Section Officer training at SECON with additional training as requested by Area/Council. (Leadership Dev.) c. Develop training program for Section, Council, and Conference Treasurers. (Finance) d. Develop program to recognize effective fiscal managers within Sections and Councils and for Conferences. (Finance) .Membership Growth, Retention, & Elevation [IEEE MD4; USA 8; RAB 7,11,12,&13] Goal: Increase Student Member transition to full membership. Increase member retention. Objectives: a. Publicize awards in local newsletters (Section Newsletter/PR) b. Increase nominations for each Reg.3 award -by 1998: 7/award; by 2000: one/area/award. (Area/ Council) c. Initiate at least one new Educational Activities Award and one new Professional Activities Award in 1998 and one EA Award in 1999.(ARC) d. Increase Region 3 Senior Members to 10% of Institute's. (MDC) e. Increase Region 3 Fellows to 7% of Institute's. (MDC) f. Have each Section personally contact members in arrears. (MDC//Area/Council) g. Encourage and support formation of Graduates of the Last Decade (GOLD) groups in Sections - develop 50% participation in 1998 and 70% in 1999. (Gold Chair) h. Initiate an aggressive student program in each Section that reverses the negative student membership trend, monitor results, and report to EXCOM and RAB. This should include programs that publicize and promote the reduction of the cost of student membership. (SAC) i. Encourage Student Branch/Section activity and support. (SAC) III Services & Technology .Education [IEEE PI2, USA 4&5, RAB 13] Goal: Strengthen availability of educational services & products to members. Objectives: a. Publicize educational products availability. (Education) b. Use Institute and Region 3 Newsletter as a means for publicizing educational materials and opportunities to all Region 3 members.(Education) c. Have every Section hold at least one educational seminar/program annually outside regular Section or Chapter meetings. (Education) .Communications [IEEE PT3, SC1; USA 4.0&5.0; RAB 3&6] Goal: Enhance accessibility of services to members Objectives: a. Have all EXCOM members and Sections on-line with the Web. (Communications) b. Provide publicity to Sections and Student Branches on the availability and operations of the Region 3 Employer Database at UAB.(Public Information) .Conferences Goal: Review and improve conferences structure of Region 3 Obj: a. Review horizontal conferences in Region 3. Consider possible new areas/sites as well as CEU credits for tutorials. (Conference) b. Review vertical conferences. Provide Sections information on how to formally solicit Technical Society Conferences.(Conference) c.Examine professional management for conferences. (Conference) IV Public Imperatives .International Growth & Sharing [IEEE SC4, RAB 5] Goal: Have all Sections send at least one delegate to Sections Congress '99 in Minneapolis, MN. Objectives: a. Encourage Sections to set aside funds in 1998 & 1999 for Sections Congress '99 by providing Region 3 matching funds. (Sections Congress Rep.) b. Develop a distribution formula for Region 3 Sections Congress '99 Funds by the April 1998 Region 3 Committee Meeting. (Sections Congress Rep.) c. Communicate regularly with Sections to provide information about Sections Congress '99 and its value. (Sections Congress Rep.) Actions: 1a. Sections Congress Representative (SCR) to work with the Finance Committee to determine the matching funds ratio and the best means to obtain commitments from Sections for this escrow account. (SCR/Finance) 1b. SCR to work with the Finance Committee to provide a distribution scheme for any additional Region 3 Sections Congress funding.(SCR/Finance) 1c. Request testimonials from those attending Sections Congress '96 in Denver.(SCR) 2. Distribute these periodically through e-mail, the Region 3 Newsletter, and to Section newsletter editors for publication.(SCR) 3. Provide Sections Congress articles for each issue of the Region 3 Newsletter. (SCR) V Strengthened Image .Strategic Planning [IEEE, USA, RAB] Goal: Align Region 3 Planning with that of IEEE, IEEE-USA, & RAB Objectives: a: Continue to update Region 3 Strategic Plan and incorporate goals and objectives of Region 3 entities (SPC) .Public Info [IEEE EV2,PI1,PI2,PI3; USA 1,2,3] Goal: Enhance image of engineers Objectives: a. Encourage Sections to participate in National Engrs Week. (Prof. Act. Operations) b. Strengthen media relations to better publicize National Engrs Week. (Public Information) c. Encourage Sections to publicize in local media the accomplishments & awards of our members. (Public Information) d. Support as appropriate National Scout Jamboree activities held in Region 3. (ExCom) ----------------------------------------------------------------------