23 Dec 1999                         DRAFT
                                   Minutes
                  Reg. 3 Strategic Planning Committee (SPC)
                             Sheraton Music City
                                Nashville, TN
                               3 December 1999

                                   
Attendees: J. Beall, R. Duggan (Chair), R. Harris, D. Jackson,
D. McLaren, D. Powers, V. Powers, R. Thompson, and W. Ratcliff (Vice
Chair, corresponding). Ex-Officio: D. Caston and R. Riddle. Absent:
D. Conner and W. Sullivan.  Visitors: D. Green, C. Hickman, and
C. Lord.

1.  Minutes of 27 Mar '99 SPC meeting in Lexington, KY were approved.

2.  R. Duggan reviewed the 11-18-99 draft of the Reg 3 Strategic Plan.
    Several minor corrections and additions were made.  C. Lord made
    corrections on his computer for presentation to the ExCom on 12-4.
    The committee approved the draft and recommended ExCom adoption.

3.  New Ad Hoc Committees announced for 2000 by Director-Elect Riddle
    include e-Conference (W. Ratcliff, chair) and Corporate Relations
    (W. Harrison, chair).

4.  Mentor SPC assignments were reviewed, and the following
    assignments were made for 2000:

           Awards           Deb Powers
           Communications   Dave McLaren
           Conference       Jim Beall
           Education        Dan Jackson
           Finance          Dale Caston
           Membership       Reed Thompson
           Prof. Act.       Vernon Powers
           Students         Roy Harris

           Corp. Relations  Bob Duggan

    Mentors were reminded that their function, while advisory,
    includes encouraging the preparation of committee goals and
    objectives -- and the subsequent reporting of progress there on.

5.  R. Duggan reviewed SPC capabilities in the use of e-conferencing.
    Though several SPC meetings included Beall, Duggan, Ratcliff,
    Riddle, and Thompson, we still missed the other members.
    R. Harris reported he now can join.  All SPC members were
    encouraged to attend the e-conference classes while in Nashville.

6.  D. Jackson recommended Reg 3 funding in preparation for
    participation in Sections Congress 02 in Washington, DC.  He also
    cited the strong Reg3 involvement at SC99 in Minneapolis, and
    encouraged this be continued in 2002.

7.  D. Caston reminded everyone of the 12-4 tour of SECon facilities
    at the nearby Marriott at 10 a.m.

8.  J. Beall announced Southcon00 slated for Expo Center in Orlando,
    FL.  ECM will no longer manage SouthCon; IEEE Conference Services
    will assume the responsibility.  Over 200 wxhibits are expected.

9.  W. Ratcliff reported that the e-conferencing Project Team was
    currently focused on the e-conference ExCom Meeting on 1/29, are
    targeting completion of the asynch guidelines by SoutheastCon and
    the new ad hoc committee will also address new technology for
    e-conferencing in Region 3 in the future.


10. R. Harris reported within Region 3 the Special Review Committee
    reviewed Communications in 1999.  In 2000 review is planned of
    Student Activities, Conference, and Membership Development
    Committees.

11. Director-Elect Riddle pointed out that the Reg 3 History is no
    longer up to date, and he requested the SPC to assist in getting
    it updated.  R. Duggan agreed to contact W. Sullivan to solicit
    his help.

12. Riddle also pointed out concern re the clarity of Reg 3 ByLaws in
    just when (1) the next year’s budget is approved and (2) the
    composition of the next ExCom is approved.  Are the approvals
    PRIOR to the new year or at the first meeting IN the new year?
    Vernon Powers and Jim Beall agreed to check into this, along with
    the ByLaw language covering ad hoc committee terms.

13. The Strategic Planning Committee will meet in e-Conference in
    January prior to the ExCom.  The date will be announced later.

14. R. Duggan expressed appreciation for the numerous inputs in
    finishing up the Strategic Plan in time for the December ExCom
    meeting.

15. An unexpected fire alarm sounded at 9pm.  As business had been
    completed, however, the meeting was adjourned.


R. S. Duggan, SPC Chair