4-4-06 
                                DRAFT
                               Minutes
                   Strategic Planning Committee (SPC)
                             Memphis, TN
                               7:30 pm
                            31 March 2006

   Attendees: J.Beall, D.Caston, R.Duggan, D.Green, R.Harris, C.Hickman, 
              J.Howard, G.McClure, D.McLaren, W.Ratcliff, D.Riddle (chair).

   Visitors:  D.Bower, A.Hamzey, D.Hill, L.Stogner, R.Wyndrum

   1. Chair Dick Riddle welcomed attendees.
   2. The agenda was approved.
   3. SPC minutes of 28 January 2006 were approved.
      D.Riddle recommended that item 7 be an SPC action item and asked Roy Harris 
      to survey the SPC and find out (1) Which Ad Hoc committees in their opinion
      should be moved to Standing Committees and why? (2) For those Ad Hoc 
      committees to be moved, which should or should not have voting rights.
   4. Director Geo. McClure reviewed the 1/29 planning meeting and the several 
      initiatives for 2006 which were defined there.
   5. Lee Stogner and Adeeb Hamzey discussed possible changes in PAOC and MDC 
      responsibilities for Industry Relations.  Stogner agreed to discuss with 
      Jim Leonard the role of Industry Relations in his current charter.  It was 
      felt this appropriately comes under Membership Development.  Employment 
      Assistance, however, seems more appropriate under PAOC.
   6. After considerable discussion re auditing requirements, Charles Hickman 
      recommended no changes in the ByLaws for now.  The BoD has changed the 
      conflict of interest regulations.  In subsequent discussion Riddle 
      suggested audits be strongly recommended as good practice (altering 
      wording as appropriate to emphasize this) in III Finance, IV Annual 
      Communications & Reports, B.1 Audit, B.3 Finance, and Travel Policies.
         RAB is currently strengthening audit guidelines, ultimately making them 
      requirements.  SPC may ultimately be asked to approve the final suggested
      changes.
   7. B.Ratcliff reviewed the status of Region 3, pointing out the long range 
      decline in budget, the decline in membership, and the need for agile 
      members.  He proposed an SPC subcommittee to study these factors and to 
      suggest actions in response thereto.  R.Wyndrum suggested adding Gold reps 
      and mid-career education reps to the committee.  The SPC endorsed the 
      proposed subcommittee.
   8. B.Ratcliff described a number of suggested changes to the R3 Strategic 
      Plan.  These changes will be e-mailed to SPC for study and comment.  
      SPC's approval will be sought later in the year.
   9. Duggan reported plans for award of Reed Thompson's Fellow Award to Margaret
      Thompson with her family at the Awards Ceremony.
        He also announced with regret the death of long time Region 3 volunteer 
      John J. Miller on 22 March.
  10. J.Beall reported an anticipated loss from Southcon2006 of about $25,000. 
      The sharp decline in attendance and in booth sales has hurt many 
      conferences. He fears this may well mean the demise of Southcon.
  11. Chair Riddle announced the next SPC meeting date is still to be determined, 
      though there may be an SPC e-conference on 5/15 prior to the ExCom 
      e-conference on 5/22.  The meeting was adjourned at 10:50pm.