Canadian Conference on Electrical and Computer Engineering
Home Call For Papers Back to Author Information Registration Program Hotel
Reservations
Tutorials &
Workshops
Contact Us

General Conference Chair
Roy Billinton, U of S

Technical Program Chairs

Safa Kasap, U of S
Kunio Takaya, U of S
Rama Gokaraju, U of S
Raman Paranjape, University of Regina


General Secretary
Denard Lynch, U of S

Treasurer and Chair of Sponsorship Committee
David Dodds, U of S

Publicity and Partner Programs Chair

Hugh Wood

VCom Inc.

Facilities & Accommodations Chair
Dave Milne
TRLabs, Saskatoon

Student Activities Chair
 Ron Bolton
 Rama Gokaraju
U of S

Special Sessions Chair
Andrew Kostiuk
TRLabs, Saskatoon
 Luigi Benedicenti
University of Regina

IEEE Canada President
Bill Kennedy


Western Canada Council

Dave Kemp


Conference Advisory
Vijay Bhargava

Conference Secretariat
CCECE 2005
Department of Electrical  Engineering
57 Campus Drive
Saskatoon, SK
S7N 5A9

Phone: (306) 966-5473

Fax: (306) 966-5407

E-Mail: ccece05@ieee.org

Webmaster
Denard Lynch, U of S
Bob Alden


Links for visitors Partner
Program
Information
Shining Light on Our Future May 1-4, 2005
Saskatoon Inn
Saskatoon
Saskatchewan, Canada

2005 Author's Guide

Paper Format


Once you receive notification of acceptance, prepare your full paper following the instructions given in this guide.  For publication in the proceedings, the conference committee must have received, by the deadline of Monday, February 28, 2005,
      (a) the paper in the specified format
      (b) the signed copyright form, available locally in PDF or in Word format
      (c) the full registration fee.


The following author's guide is provided to ensure that your paper abstract is accepted for review and that, following acceptance, your complete paper is accepted for presentation AND publication.

Introduction

The CCECE-2005 Conference Committee will provide attendees with a CD-ROM containing the conference proceedings and PDF viewers for Windows, Macintosh, and Unix. The CD-ROMs serve participants at CCECE conferences very well and increase the utility of papers as reference documents.

File Submission Format

Papers must be submitted in Adobe Portable Document Format (PDF). When preparing your PDF file; do not enable security, do not disable printing! These submissions must be formatted to 8.5 x 11 inches page size, and in first-page-first order. Please verify that the final version of your PDF file is readable by English and/or French version of Adobe Acrobat Reader before submission.  A link will soon be availale to IEEE's PDF eXpress for authors to test the compatibility of thier papers.  Papers that do not print correctly cannot be published. For best results, authors should avoid the use of custom half tones, bitmap pattern fills, and bitmap fonts. Use standard half tones and solid colour or grey fills instead.  Templates for preparation of final papers are given below.
CCECE05 has arranged for use of a new IEEE tool: IEEE PDFeXpress.    The new IEEE Xplore ® Requirements for PDF will be enforced as of 2005. All conference  papers submitted for inclusion in IEEE Xplore must adhere to the IEEE Xplore PDF  specification for compatibility.    IEEE PDF eXpress is a free service to IEEE conferences, allowing their authors to make IEEE  Xplore-compatible PDFs (Conversion function) or to check PDFs that authors have made  themselves for IEEE Xplore compatibility (PDF Check function).   
Steps for submission: 

1) Create your manuscript(s) 
2)  Proofread and check layout of manuscript (it is highly recommended that you do this  BEFORE going to IEEE PDF eXpress.) 
3)  Create IEEE PDF eXpress account 
4)  Upload source file(s) for Conversion; and/or PDF(s) for Checking 
5)  Use IEEE PDF eXpress to attain IEEE Xplore-compatible PDF(s). The site contains  extensive instructions, resources, helpful hints, and access to technical support. 
6)  Submit final, IEEE Xplore-compatible PDF(s) to the EDAS Paper Submission sustem according to the instructions given on the Author Information page. The  deadline is 28-Feb-2005.

The filename of your PDF file must be the paper number assigned to you by the CCECE committee, followed by the Portable Document Format extension (.pdf). For example, if the CCECE committee assigned you the number 1568952848, you would submit your file as "1568952848.pdf".

Paper Format

Papers must be submitted in electronic form as specified in this author's guide, formatted for standard letter-size (8-1/2 by 11 inches).  Normal paper length is 4 pages. There is no limit on number of pages if payment of the excess page ($50 per page in excess of 4 pages) is included with your registration fee. These page counts include all figures, tables, references and appendixes.

When preparing your paper, please adhere to the following guidelines (refer to the templates provided for more detail) :

  1. All manuscripts must be in English or French, in black text colour. 
  2. Any text or other material outside the margins specified below will not be printed: 
    1. All text and figures must be contained in a 184 mm x 235 mm (7-1/4 inch x 9-1/4 inch) image area. 
    2. The left and right margins should be 16 mm (0.625 inch). 
    3. The top margin has to be 19 mm (0.75 inch), the bottom margin 25.4mm (1"). 
    1. Text should appear in two columns, each 88 mm wide with 4.3 mm space between columns. 
    2. On the first page, the top of both columns is reserved for the title, author(s), and affiliation(s). These items should be centered across both columns. 
    3. The abstract should appear at the top of the left-hand column of text, about 7 mm (0.28 inches) below the title area. Leave 7 mm (0.28 inches) space between the end of the abstract and the beginning of the main text. 
  3. The paper title has to appear in capital letters, boldface. The authors' name(s) and affiliation(s) appear below the title in capital and lower case letters. Papers with multiple authors and affiliations, may require two or more lines for this information. 
  4. Each paper should contain an abstract of approximately 100 to 150 words that appears at the beginning of the paper.
  5. Major headings appear in bold face, centered in the column. Subheadings appear boldface, left-justified in the column.  Sub-subheadings are discouraged, but if they must be used, they should also appear in boldface, left-justified, in the same size font as the column body text.
  6. List and number all references at the end of the paper. The references can be numbered in alphabetic order or in order of appearance in the document. When referring to them in the text, type the corresponding reference number in square brackets as shown at the end of this sentence [1].
    [1] D. E. Ingalls, "An Important Paper," IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988. 
  7. Graphics and illustrations must appear within the designated page margins. They may span the two columns if necessary. If possible, position them at the top or bottom of columns, rather than in the middle. Caption and number every graph, table or illustration.  Graphics  may be in monochrome (600dpi resolution), grayscale (300 dpi) or colout (300dpi).
  8. To achieve the best viewing experience both for the proceedings and the CD-ROM, we strongly encourage to use Times-Roman font. In addition, this will give the proceedings a more uniform look.  Use the font sizes recommended in the templates. 
  9. Do NOT put page numbers on your papers. We will add appropriate page numbers to accepted papers when the conference proceedings are assembled.
  10. Authors who wish to use LaTeX to format a paper can follow the template given in pdf format.  The LaTeX style (class) file (ccece05.cls) is available locally from this site, as is the template (ccece05sample.tex) for this Conference.  The dvi file produced by LaTeX2e may be exported to PDF format by using dvi2pdfm utility program, as long as compatible fonts are used and the produced PDF file is readable by English and/or French version of Adobe Acrobat Reader.
  11. A Microsoft Word example file is available for preparing your manuscript: ccece05-template.doc.


Once you have completed your paper using the guidelines described above, click the icon below to proceed to the IEEE PDFeXpress site to generate a PDF version of your file or check your PDF file for compatibility.
PDFeXpress Site
1.  Access the IEEE PDF eXpress site  (this Conference is now closed)

First-time users: Previous users, but using it the first time for a new conference: Returning users:
a. Click “New Users - Click Here”. a. Enter ccece2005 for the Conference ID, your email  address, and enter the password you used for your old  account. a. Enter ccece2005 for the  Conference ID, email  address and password.
b. Enter ccece2005 for the  Conference ID, your email  address, and choose a new  password. Continue to enter  information as prompted. b. When you click “Login”, you’ll receive an error saying  you need to set up an account. Simply click “Continue”. By  entering your previously used email address and  password combination, you will enable your old account  for access to this new conference.
c. You will receive online and  email confirmation of successful  account setup. c. Check that the contact information is still valid, and click  “Submit”.
d. You will receive online and email confirmation of  successful account setup.

2.  For each conference paper, click “Create New Title”. 
3.  Enter identifying text for the paper (title is recommended but not required) 
4.  Click “Submit PDF for Checking” or “Submit Source Files for Conversion” 
5.  Indicate platform, source file type (if applicable), click Browse and navigate to file, and  click “Upload File”. You will receive online and email confirmation of successful upload 
6.  You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF  attached. If you submitted a PDF for Checking, the email will show if your file passed or  failed.

Options
(choose one)
If the PDF submitted fails the PDF check: If you are not satisfied with the IEEE  PDF eXpress-converted PDF: If the PDF submitted passed the  PDF Check, or   you are satisfied with your IEEE  PDF eXpress-converted PDF:
Option 1 Submit your source file for conversion  by clicking Try again, then Submit  Source Files for Conversion Resubmit your source file with  corrections (Try again, then Submit  Source Files for Conversion)
Option 2 Read the PDF Check report, then  click “The PDF Check Report” in the  sidebar to get information on possible  solutions Submit a PDF by clicking Try again,  then Submit PDF for Checking Submit your IEEE Xplore compatible PDF  file to the EDAS site following the instructions given on the
Author Information page.
Option 3 “Request Technical Help” through your account “Request a Manual Conversion” through your account

 IEEE PDF eXpress converts the following file types to PDF:   
Rich Text Format 
Freelance 
(La)TeX (DVI and all support files required)* 
PageMaker 
FrameMaker 
QuarkXpress* 
Word Pro 
Microsoft Word 
WordPerfect  

 *For documents created in formats that do not embed source files, include all support files with  the final manuscript in a folder. Put this folder in a compressed archive for submission. If it is  possible to embed images in the source document, you should do so to avoid potential issues,  such as missing graphics.   

IMPORTANT: A DVI (DeVice Independent file) is required for LaTeX conversions, in addition to  all associated image files. Make sure that your LaTeX system can output a DVI, otherwise it  cannot be converted.  Be sure also to check that your images are properly referenced, and that  DVI can handle the image file types used (DVI does not handle some newer image types, such  as *.png). 


CCECE 2005 accepts abstracts and full papers in PDF only by on-line submission to EDAS Conference Management System http://www.edas.info/index.cgi If you have already registered with EDAS, log in with your password.  If you are the first time user, register your name or email address and get a password, then log in.  You will find CCECE 05 with the logo
EDAS site  .....  This Conference is now closed.
Click on Submissions and Management, then you can submit your PDF file.


Prepare your lecture presentation or poster presentation assigned by the technical program Chair according to the guidelines provided below.
Lecture Presentation - Preparation Guide
Poster Presentation -- Preparation Guide



Sponsored by IEEE Canada and  the Saskatchewan Sections of Western Canada Council
This page last updated: Feb 1, 2006.