How to organize a meeting? Planning: Come up with an event Decide potential dates and locations (convenience and allow food) Estimate number of participants Contact speaker(s) Confirm date, time, location Fee applies? (less for IEEE members) Publicize event and RSVP: Email : GOLD, students, Section executives, Section members Section’s GOLD website IEEE Canada GOLD website (contact R7 GOLD Coordinator) Section’s newsletter Posters in local schools Phone Almost there: Arrange audio-visual equipment, chairs, tables with location Contact speaker(s) and participants reminding them of the event and location details a week & day before Order / Buy food and drinks Pick up keys to meeting location Pick up speaker(s) and participants Run! Sign-in / Attendance Collect fee as advertised at door Greet Everyone when all seated Short IEEE & IEEE GOLD Presentation Introduce speaker(s) Speaker(s)’ presentation Break - food & drinks Continue presentation Q&A Thank Speaker(s) Present gift / certificate of appreciation Tell people when’s the next meeting (if 1 is lined up) Thank everyone! Clean up the meeting location After the Meeting: Return audio-visual equipment Return location keys It’s not done yet! Write L-31 Report Update financial statement Update Section’s GOLD website Update IEEE Canada website about meeting details Now it is!     Congratulations...