Although these procedures will govern the operations of this committee, provisions of the following documents take precedence in the order given below:
The IEEE EMBS Standards Committee (the Committee) will encourage, facilitate, promote,and coordinate standards development activities that are useful and appropriate in the fields of medicine and biology. The scope and activities of the Committee shall conform to the operations and principles of the IEEE and the IEEE Engineering in Medicine and Biology Society.
The IEEE EMBS Standards Committee (the Committee) will encourage, facilitate, promote and coordinate standards development activities that are useful to engineers in the fields of medicine and biology within the scope of the IEEE EMBS.
3.2 The Chair shall organize the committee, oversee the committee's compliance with these procedures and, submit proposed standards approved by the Committee, with supporting documentation, for IEEE Standards Board review and approval as IEEE standards.
3.3 The Vice-chair shall carry out the Chair's duties if the Chair is temporarily unable to do so.
3.4 The Secretary shall record and have published minutes of each meeting.
4.1 Membership in the Committee shall be in accordance with the procedures of IEEE EMBS. A request for active voting membership shall be addressed to the Chair, indicating the applicant's direct and material interest in the Committee's work, qualifications, and willingness to participate actively. Active Committee members must also be IEEE Standards Association members in good standing.
When one or more subgroups (subcommittees, working groups, technical subcommittees,
writing groups, etc.) are formed to expedite the work of the Committee, their formation
(and later disbanding) requires approval by a majority vote of the Committee and the
approval of the IEEE Standards Board. The Chair of a subgroup shall be appointed
by the Chair of the Committee. The scope and duties delegated to the subgroup shall
be approved at the time it is formed, and subsequent changes in scope or duties shall
also require approval. The scope, duties, and membership of all subgroups shall be
reviewed by the Committee annually. The charge to the subgroup shall clearly state
which of the following is appropriate:
(1) The subgroup is responsible for the definitive content of one or more standards and for responding to views and objections thereon. Such subgroups shall maintain a membership roster and shall comply with the provisions for voting on the standard(s).
(2) The subgroup is responsible for assisting the Committee (for example, drafting all or a portion of a standard, drafting responses to comments, drafting positions on international standards, or other purely advisory functions).
For approval of Standards the sponsor shall form a Balloting Group. This Group may be the Committee, provided it meets the criteria for composition given in Clause 5.4.1 of the IEEE Standards Operations Manual. Alternatively, the Committee may form and delegate the balloting to a subordinate committee in accordance with Clause 5.5.2 of the IEEE Standards Operations Manual.
Each voting Committee member shall vote one of the following positions:
(2) Negative, with reasons (the reasons for a negative vote shall be given and should include specific wording or actions that would resolve the objection);
(3) Abstain, with reasons.
The Committee shall be allowed to conduct Committee business between meetings at the discretion of the Chair by a thirty-day mail ballot.
The following actions require approval by a majority of the membership of the Committee either at a meeting or by mail ballot:
(1) Formation of a subgroup, including its procedures, scope, and duties
(2) Disbanding subgroups
(3) Approval of minutes
The following actions require a letter ballot or an equivalent formal recorded vote with approval by at least a majority of the membership and at least two-thirds of those voting, excluding abstentions:
(1) Adoption of Committee procedures, interest categories, or revisions thereof
(2) Approval of change of the Committee scope
(3) Approval of termination of the Committee
Approval of a new standard or reaffirmation of an existing standard shall require a seventy-five percent return of ballot and approval by 75% of those voting affirmative or negative. All negatives must be recorded and an attempt made to resolve them.
If correspondence between subcommittees or between working groups of different subcommittees involves issues or decisions (that is, non routine matters) affecting other subcommittees, copies shall be sent to all affected subcommittee chairs, the Secretary, and the Committee officers.
Inquiries relating to the Committee should be directed to the Chair, and members should so inform individuals who raise such questions. All replies to inquiries shall be made through the Chair.
Written inquiries requesting interpretation of the Committee's IEEE approved standards shall be responded to by the Interpretations Subcommittee. Revisions to the standard resulting from requests for interpretations shall be processed in accordance with these procedures. Copies of all requests for interpretations and subsequent responses should be forwarded to the Secretary of the IEEE Standards Board.
The Committee recognizes the right of appeal. Appeals shall be considered by the IEEE Standards Board. Technical appeals are referred back to the sponsoring committee.
Every effort should be made to ensure that impartial handling of substantive and procedural complaints regarding any action or inaction on behalf of the Committee are handled in an identifiable and realistic manner. In addition to these operating procedures, several documents take precedence, when necessary, in order to ensure that due process and right of appeal are served.
On questions of parliamentary procedure not covered by these Procedures, Robert's Rules of Order (latest edition) may be used to expedite due process.