UPDATE: Distinguished Lecturer funding will now fund lectures at conferences organized by national or regional societies, as a way of promoting EMBS and biomedical engineering.
The Distinguished Lecturer Program is an additional source of funding for EMBS Student Clubs and Chapters. It provides clubs and chapters with the chance to bring in a top notch expert in biomedical engineering to their school.
The EMBS Distinguished Lecturer Program provides students with a list of distinguished lecturers/speakers who are experts in biomedical engineering and outstanding speakers. Some financial support is available from EMBS to cover the travel expenses of the lecturer. The list of distinguished experts is a convenient resource for arranging high quality presentations to student chapters and clubs. A Distinguished Lecturer Program Committee is responsible for maintaining the list of qualified speakers for the Society's Distinguished Lecturer Program.
You can apply for funding on-line or by submitting the Club/Chapter Activity Funding Request Form.
The EMBS has established a Distinguished Lecturer Program with a primary objective being the compilation of a list of distinguished lecturers/speakers from within the EMBS. The list is a convenient resource for arranging high quality presentations, to EMBS Chapters, Student Branch Chapters, and Student Clubs. It is also made available to the IEEE for inclusion in its Distinguished Lecturer List (DLL), available as a service to all IEEE members.
2. Procedures for Funding Requests
Clubs are eligible for up to $500 and chapters for up to $1000 in matching funds. The matching ratio is 2:1, with EMBS providing up to twice the amount raised from some other source. A limited amount of funding is available, so please get your requests in early. Where EMBS funding is sought to support a Distinguished Lecturer for a particular meeting, the following procedures should be carried out:
1. Inviting entity approaches Distinguished Lecturer informally to check out general availability on the dates of interest, indicating that request is subject to request for funding [optional];
2. Inviting entity writes to the EMBS Executive Director with a request for funding. The request is forwarded to Chair of the Distinguished Lecturer Program Committee for approval;
3. After funding has been finalized, contact and arrange program date with Distinguished Lecturer;
4. Following the lecture, the inviting entity is also required to file a report to EMBS Executive Office that would be suitable for publishing in the EMB Magazine;
5. Distinguished Lecturer funding will now fund lectures at conferences organized by national or regional societies, as a way of promoting EMBS and biomedical engineering;
6. EMBS funding is available only to EMBS Chapters, EMBS Student Branch Chapters or EMBS Student Clubs.
3. Step-by-Step Process
1. Decide which lecturer you'd like to invite, and check their travel schedule on the website.
2. Estimate the expenses involved. You will be able to apply for up to $500 (clubs) or $1000 (chapters) from EMBS, but you will have to find matching funds. Good sources are your Department, a local BME Company or IEEE Section.
3. Contact the EMB Executive Office for approval of funding.
4. Invite the DL to visit your school.
5. Book a room for the talk.
6. Find out what kinds of A/V equipment the speaker will need, and reserve it.
7. Publicize the talk. Emails, posters and announcements by professors in class are all effective.
8. Confirm arrangements with the DL, and provide them with maps of your campus, etc.
9. Make sure that you have somebody to introduce and thank the lecturer.
10. Complete the DL Claim Form and send to the EMB Executive Office with expense receipts and report of the event for reimbursement.
4. Acknowledgement requirements at the EMBS Distinguished Lecture
1. The EMBS chapter that receives the Distinguished Lecturer funding must acknowledge/announce that the speaker is an EMBS Distinguished Lecturer.
2. The EMBS chapter must also acknowledge/announce the Distinguished Lecturer funding received (e.g. "This seminar was sponsored by EMBS Distinguished Lecturers Program")
3. The EMBS chapter that receives the Distinguished Lecturer funding is expected to provide membership application forms to the attendees at the funded activity.