The original instructions for authors were first distributed by E-mail, and beginning in July 1995, were posted on a public-access World Wide Web site.


Instructions for Authors
Submitting Contributions for the IEEE Transactions on Education

Special Issue on the Application of Engineering Technologies to Engineering and Science Education

Contributions may consist of two components. All contributions must include a manuscript for publication in the traditional (paper) portion of the special issue. As a second component, authors may choose to contribute material for publication on the CD-ROM portion of the special issue.

Paper Contributions

General Instructions

  1. Submit a contributed manuscript both in paper form and in file form.
  2. Submit files via 3.5 inch floppy disks written in PC format. Compressed files will be accepted only in the following compression formats: ZIP, TAR, LZH, ARJ, ARC, "gzip" and Unix "compress."

  3. Name files consistent with MSDOS conventions (8 permissible characters (maximum), a dot and a 3 character extension (maximum) to indicate the file type. The first 8 characters of the file name should identify the first author of the contribution.
    Example: hagler.zip.

  4. Include in a separate text file on each disk that you submit the following: your FAX number, where proofs of the manuscript can be sent, voice phone number and e-mail address. This file should be entitled "info.txt".

  5. Include 2 printed copies of exactly the files contained on the disk.

  6. On the disk label, include your name, e-mail address, the file names on the disk, the operating system, software and version number used to create your disk. Write this information on the disk label with a felt pen. Your disk label should look like this:

    Marion Hagler (mhagler@coe2.coe.ttu.edu)
    info.txt, hagler.doc
    MacOS 7.1.5, Word 6.0

  7. Do not import graphics files in your text file.

  8. Make sure that your files are self contained, i.e. that there are no pointers to your system set-up.

  9. Check that your files are complete. Include: abstract, text, references, footnotes, biographies and figure captions.

  10. Set manuscript column size to 3.5 inches.

  11. Package diskettes to protect them in mailing.

Unless your manuscript contains extensive mathematics, please submit the manuscript file as a Word or Word Perfect file. Include macros used with files. Equations in manuscripts developed using Word Perfect or Word word processors will be rekeyed into a TeX format at IEEE. If the manuscript contains extensive mathematics, use TeX, LaTeX or Troff programs.

An IEEE LaTeX style file can be obtained by e-mailing:

help@ep.ieee.org

If none of these programs is available, send all text aspects of the manuscript in ASCII format.

Things Not to Do

  1. DO NOT put the files in a page layout software format (Ventura, Quark, Pagemaker, Frame Maker).

  2. For Troff programs, DO NOT create special macros. Use the standard codes provided by the program.

  3. DO NOT send postscript files of the text.

Graphics

  1. Submit graphics on a disk separate from the one used for the text of the manuscript. Include paper copies of the graphic files that are on the disk. Follow the same basic instructions as for the manuscript disk. Include, for example an "info.txt" file.

  2. STORE THE FILES ON THE DISK IN EITHER:

    1-Bit TIFF (Tagged Image File Format) format for black and white line art with or without tints

    or

    EPS format versions 1.2 or 2.0 for graphics using black and White photos or line art with blended tints. EPS 3.0 is also acceptable provided NO Postscript Level II features are used.

  3. Each graphic should be submitted as a stand alone file. If a figure has multiple parts, each part should be a separate file. Files should be named according to the name of the first author and their number, followed by the graphic type. Example: haglr1.tif. For figures with sub parts: haglr2a.tif, haglr2b.tif. Label, by hand, the paper copies of the files, accordingly.

    DO NOT include figure captions or label the figure (Fig. 1, Fig 2).

    DO NOT put boxes around figures.

  4. As you did for the manuscript disk, label the disk (with felt tip pen) your name, e-mail address, the file names on the disk, the operating system, software and version number used to create the graphics on your disk. Your label should look like this:

    Marion Hagler (mhagler@coe2.coe.ttu.edu)
    info.txt, haglr1.tif, haglr2a.tif, haglr2b.tif,
    Windows for Workgroups 3.11, Paint Shop Pro 2.01

  5. DO NOT screen photos.

  6. COLOR graphics are NOT supported electronically.

    Style

  7. Minimum width for figures is 3.5 inches/9cm.

  8. Maximum width is 7 1/6 inches/16.2 cm.

  9. Maximum depth is 9.5 inches/24.13 cm.

  10. Text used in graphics should be in Helvetica, Times or Symbol fonts. DO NOT underline words.


Contributions for CD-ROM

To complement the manuscript submitted for publication, authors are invited to submit files for inclusion on the CD-ROM disk that will be distributed with each copy of the special issue. Each author can contribute files with total size of 10 Mb. Contributions to the CD-ROM that exceed 10 MB in total size require advance approval from the Guest Editor. Although the CD-ROM may contain files of the printed contributions, its main purpose is to permit distribution and archiving of special material related to the printed articles. Examples include software (executable files and/or source code or even installation software), color graphics, video files, sound files and postscript files.

Readers will access the CD-ROM with World Wide Web (WWW) browsers (Mosaic, Netscape or others) running on Microsoft Windows machines, Macintoshes or X-Windows machines. All will view the same files on the same CD-ROM. Authors are strongly encouraged to use the following file formats:

Graphics: GIF, JPEG, TIFF, encapsulated postscript

Video: MPEG, QuickTime

Audio: AU, AIFF

Text: postscript, hypertext markup language (html), ASCII

Files in these formats are accessible, through typical WWW browser installations, to users of all three major platforms so that contributions in these file formats will reach the broadest possible audience. Files for specific platforms will be accepted for inclusion on the CD-ROM although authors must realize that many readers will be unable to access them.

As an introduction and interface to the files contributed in conjunction with a manuscript, each author is strongly encouraged to prepare and contribute, in addition, an html file that will help readers make use of the contributed files. This html file might, for example, display the files as icons to make it easy to download (transfer) the files to the local hard disk with the WWW browser in much the same way that files can be downloaded from a WWW server. Explanations, quick start information and help files are other possibilities. One good place to find information on authoring html files is on the WWW, for example at http://www.ncsa.uiuc.edu/SDG/Software/Mosaic/NCSAMosaicHome.html. Information about software that utilizes popular word processors for convenient preparation of html files is readily available at the same URL.

The editors will prepare an html file that will contain hyperlinks to all of the individual html files furnished by authors. If the authors do not include an html file that serves as a interface to the files that they have contributed, the editors will provide rudimentary information on accessing the files in the overall html document.

The mechanics of submitting files for inclusion on the CD-ROM are as follows:

  1. Submit files for the CD-ROM via 3.5 inch floppy disks written in PC format.

  2. Use separate disks for the manuscript files and the CD-ROM files.

  3. Note the operating system, software and version number used to create your disk. Write this information on the disk label with a felt pen.

  4. As you did for the manuscript disk, include an "info.txt" file and label the disk (with felt tip pen) your name, e-mail address, the file names on the disk, the operating system, software and version number used to create the graphics on your disk. Your label should look like this:

    Marion Hagler (mhagler@coe2.coe.ttu.edu)
    info.txt, haglr1.htm, testapp1.exe, demo1.mpg
    Windows for Workgroups 3.11, QuickTime for Windows 1.0