Revised (February 15, 1996)

Information for Contributors to the IEEE Transactions on Education

Special Issue on the Application of Engineering Technologies to Engineering and Science Education

The original instructions for submission have been reviewed by IEEE personnel and updated to reflect current requirements for electronic submission. It is extremely important that you follow the instructions (file formats and so forth) carefully to avoid delay in publication. Most changes in the instructions for submission make matters easier for authors. If your contribution was prepared in accordance with the original instructions, therefore, little change should be necessary. Note that it is possible to submit revised contributions via FTP to Associate Editor William Marcy. In addition to the copyright form required by IEEE, three copies of the paper part of the contribution, including 3 copies of each figure, must be submitted to the Guest Editor at the following address:

Prof. Marion O. Hagler
Guest Editor, Special Issue on Application of IT to Engineering and Science Education
Department of Electrical Engineering
Texas Tech University
Lubbock, TX 79409

Regardless of how you submit the file portion of your contribution, please use the password you received earlier to check the controlled access WWW server (http://129.118.16.14/) to ensure that the appropriate files are in place. Questions about accessing the WWW server and placement of files on it should be directed to Associate Editor William Marcy (cswmm@coe1.coe.ttu.edu).


Page Charges

As mentioned in the Call for Papers, all contributors are expected to pay the page charges for their contributions. The basic page charge is $110 per printed page in the paper part of the special issue. No "page charge" (MB charge?) applies to contributions published on the CD-ROM. Page charges are an essential part of financing the special issue. If you have questions, please contact Guest Editor Marion Hagler (m.hagler@ieee.org), immediately.


Key Words

Select key words (no more than 5) that best describe the content of your contribution. Include list of key words in the text file "info.txt" file described below. The key words will be used in indexing your contribution.


Biographies

Please submit a short biography for each author of the contribution. Include all biographies in the text file "info.txt" described below. The key words will be used in indexing your contribution.


Copyright Issues and Copyright Forms

The IEEE requires transfers of copyright from the authors to the IEEE. You can find an electronic version of the IEEE Copyright Form (in both postscript and HTML) on the Copyright Page of the IEEE Home Page. Please submit a single paper copy of this form, completed, with your revised contribution. The IEEE will not publish your contribution unless we receive the completed form.

It may be helpful to clarify the area of authors' reuse rights of material copyrighted by the IEEE. Normally, whenever another publisher approaches the IEEE for rights to republish IEEE-copyrighted material, a standard republication fee is required of the publisher. The IEEE Education Society has asked to have this particular requirement for a republication fee waived for the authors (only) of this project. We believe the request will be approved, although we have not yet received formal approval.

Many questions about copyright issues are addressed in the Provisional IEEE Copyright Policies for the New Publishing and Communications Technologies. The following excerpts are especially important to note at the present stage of publication:

Hard Copy Preprints

A hard copy preprint may be an article which an author and/or company wishes to distribute, but which either 1) has been only recently submitted for review, or 2) has been reviewed and accepted but not yet published. Hard copy preprints must carry the following notice on the first page of the reproduction: This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version is superseded.

Electronic Preprints

Upon submitting an article to the IEEE for review and possible publication, the author must add the following notice to the first screen of any of his/her posted electronic preprint versions of the paper:

This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version may no longer be accessible.

When IEEE accepts the work for publication, the author must add the IEEE copyright notice [shown under Copyright Notice, below] to any previously posted electronic versions of the particular paper submitted and provide IEEE with the electronic address (URL, ftp address, etc.) of the primary electronic posting.

When IEEE publishes the work, the author must replace the previous electronic version of the accepted paper with either 1) the full citation to the IEEE work or 2) the IEEE-published version, including the IEEE copyright notice and full citation. Prior or revised versions of the paper must not be represented as the published version.

Copyright Notice

The following copyright notice must be displayed on the first page of any hard copy reproduction of the IEEE-copyrighted material or on the initial screen displaying the IEEE-copyrighted material electronically:

A9 199x IEEE. Personal use of this material is permitted. However, permission to reprint/republish this material for advertising or promotional purposes or for creating new collective works for resale or redistribution to servers or lists, or to reuse any copyrighted component of this work in other works must be obtained from the IEEE.

Questions about Copyrights

Because of the experimental nature of this special issue, Bill Hagen, Manager, IEEE Copyrights, has offered to respond directly to questions from authors about copyrights.

Phone: 908-828-2866
E-mail: w.hagen@mail.ieee.org


Revised Instructions for Authors Submitting Contributions for the IEEE Transactions on Education

Special Issue on the Application of Engineering Technologies to Engineering and Science Education

Contributions may consist of two components. All contributions must include a manuscript for publication in the traditional (paper) portion of the special issue. As a second component, authors may choose to contribute material for publication on the CD-ROM portion of the special issue.


Paper Contributions

General Instructions

1. Submit a contributed manuscript both in paper form (3 copies) and in file form.

2. Submit files via 3.5 inch floppy disks written in PC format. Compressed files will be accepted only in the following compression formats: ZIP, TAR, LZH, ARJ, ARC, "gzip" and UNIX "compress." [Alternatively, submit files via anonymous FTP to 129.118.18.14 in the directory d:\ftp\anon\ieee. NOTE: Three paper copies of the contribution (manuscript and figures) must be submitted even if the files are submitted via FTP. Also, include an "info.txt" file, described below. Please compress the files into one of the archive file formats mentioned above and include an ASCII README.TXT file in the archive to explain the submission. Authors have read/write privileges in this directory but no file deletion. (Thus, to re-submit an archive file, authors must change the archive file name if the old archive file is still there.) Questions about submitting files via FTP should be addressed to Associate Editor William Marcy. (cswmm@coe1.coe.ttu.edu)]

3. Name files consistent with MSDOS conventions (8 permissible characters (maximum), a dot and a 3 character extension (maximum) to indicate the file type. The first 8 characters of the file name should identify the first author of the contribution. Example: hagler.zip.

4. Include in a separate text file on each disk that you submit the following: your FAX number, where proofs of the manuscript can be sent, voice phone number, e-mail address, the operating system, software and version number used to create your files. This file should be entitled "info.txt" and should include, in addition, a biography for each author and a key word list.

5. Include 3 printed copies of exactly the files contained on the disk.

6. On the disk label, include your name, e-mail address, the file names on the disk, the operating system, software and version number used to create your disk. Write this information on the disk label with a felt pen. Your disk label should look like this:

Marion Hagler (mhagler@coe2.coe.ttu.edu)

info.txt, hagler.doc

MacOS 7.1.5, Word 6.0

7. Do not import graphics files in your text file.

8. Make sure that your files are self contained, i.e. that there are no pointers to your system set-up.

9. Check that your files are complete. Include: abstract, text, references, footnotes, biographies and figure captions.

10. Set manuscript column size to 3.5 inches where applicable for mathematics.

11. Package diskettes to protect them in mailing.

Unless your manuscript contains extensive mathematics, please submit the manuscript file as a Word or Word Perfect file. Include macros used with files. Equations in manuscripts developed using Word Perfect or Word word processors will be rekeyed into a TeX format at IEEE. If the manuscript contains extensive mathematics, use TeX, LaTeX or Troff programs.

An IEEE LaTeX style file can be obtained by e-mailing:

help@ep.ieee.org

If none of these programs is available, send all text aspects of the manuscript in ASCII format.

Things Not to Do

1. DO NOT put the files in a page layout software format (Ventura, Quark, Pagemaker, Frame Maker) unless they can be saved in ASCII format.

2. For Troff programs, include any special macros used to create files.

3. DO NOT send postscript files of the text.

Graphics

1. Submit original artwork.

2. In addition, submit graphics on a disk separate from the one used for the text of the manuscript. Include three paper copies of each graphic file on the disk. Follow the same basic instructions as for the manuscript disk. Include, for example an "info.txt" file.

STORE THE FILES ON THE DISK IN EITHER:

1-Bit TIFF (Tagged Image File Format) format for black and white line art with or without tints

or

EPS format versions 1.2 or greater for graphics using black and white photos or line art with blended tints.

3. Each graphic should be submitted as a stand alone file. If a figure has multiple parts, each part should be a separate file. Files should be named according to the name of the first author and their number, followed by the graphic type. Example: haglr1.tif. For figures with sub parts: haglr2a.tif, haglr2b.tif. Label, by hand, the paper copies of the files, accordingly.

DO NOT include figure captions or label the figure (Fig. 1, Fig 2).

DO NOT put boxes around figures.

4. As you did for the manuscript disk, label the disk (with felt tip pen) your name, e-mail address, the file names on the disk, the operating system, software and version number used to create the graphics on your disk. Your label should look like this:

Marion Hagler (mhagler@coe2.coe.ttu.edu)

info.txt, haglr1.tif, haglr2a.tif, haglr2b.tif,

Windows for Workgroups 3.11, Paint Shop Pro 2.01

5. DO NOT screen photos.

Style

Text used in graphics should be in Helvetica, Times or Symbol fonts or their equivalents. Do not underline words.


Contributions for CD-ROM

To complement the manuscript submitted for publication, authors are invited to submit files for inclusion on the CD-ROM disk that will be distributed with each copy of the special issue. Each author can contribute files with total size of 10 MB. Contributions to the CD-ROM that exceed 10 MB in total size require advance approval from the Guest Editor. Although the CD-ROM may contain files of the printed contributions, its main purpose is to permit distribution and archiving of special material related to the printed articles. Examples include software (executable files and/or source code or even installation software), color graphics, video files, sound files and postscript files.

Readers will access the CD-ROM with World Wide Web (WWW) browsers (Mosaic, Netscape or others) running on Microsoft Windows machines, Macintoshes or X-Windows machines. All will view the same files on the same CD-ROM. Authors are strongly encouraged to use the following file formats:

Graphics: GIF, JPEG, TIFF, encapsulated postscript

Video: MPEG, QuickTime

Audio: AU, AIFF

Text: postscript, hypertext markup language (HTML), ASCII

Files in these formats are accessible, through typical WWW browser installations, to users of all three major platforms so that contributions in these file formats will reach the broadest possible audience. Files for specific platforms will be accepted for inclusion on the CD-ROM although authors must realize that many readers will be unable to access them.

As an introduction and interface to the files contributed in conjunction with a manuscript, each author is strongly encouraged to prepare and contribute, in addition, an HTML file that will help readers make use of the contributed files. This HTML file might, for example, display the files as icons to make it easy to view the files from the CD-ROM with the WWW browser in much the same way that files can be viewed from a WWW server. Explanations, quick start information and help files are other possibilities. One good place to find information on authoring HTML files is on the WWW, for example at http://www.ncsa.uiuc.edu/SDG/Software/Mosaic/NCSAMosaicHome.html. Information about software that utilizes popular word processors for convenient preparation of HTML files is readily available at the same URL.

The editors will prepare an HTML file that will contain hyperlinks to all of the individual HTML files furnished by authors.

The mechanics of submitting files for inclusion on the CD-ROM are as follows:

1. Submit files for the CD-ROM via 3.5 inch floppy disks written in PC format. Compressed files will be accepted only in the following compression formats: ZIP, TAR, LZH, ARJ, ARC, "gzip" and UNIX "compress." [Alternatively, submit files via anonymous FTP to 129.118.18.14 in the directory d:\ftp\anon\ieee. NOTE: Three paper copies of the contribution (manuscript and figures) must be submitted even if the files are submitted via FTP. Also, include an "info.txt" file, described below. Please compress the files into one of the archive file formats mentioned above and include an ASCII README.TXT file in the archive to explain the submission. Authors have read/write privileges in this directory but no file deletion. (Thus, to re-submit an archive file, authors must change the archive file name if the old archive file is still there.) Questions about submitting files via FTP should be addressed to Associate Editor William Marcy. (cswmm@coe1.coe.ttu.edu)]

2. Use separate disks for the manuscript files and the CD-ROM files.

3. Note the operating system, software and version number used to create your disk. Write this information on the disk label with a felt pen.

4. As you did for the manuscript disk, include an "info.txt" file and label the disk (with felt tip pen) your name, e-mail address, the file names on the disk, the operating system, software and version number used to create the graphics on your disk. Your label should look like this:

Marion Hagler (mhagler@coe2.coe.ttu.edu)

info.txt, haglr1.htm, testapp1.exe, demo1.mpg

Windows 95, QuickTime for Windows 1.0