Article I
Name and Purpose
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Section 1. The
name of this organization shall be the IEEE Intelligent Transportation
Systems Society (ITSS) and it shall be governed in accordance
with the Constitution and Bylaws of the Institute of Electrical
and Electronics Engineers (IEEE). It will be referred to herein
as the Society.
Section 2. The purposes
of the Society are to bring together the community of scientists
and engineers who are involved in the field of interest stated
herein, and to advance the professional standing of the Members
and Affiliates. The Society is scientific, literary and educational
in character to provide a forum for the discussion and exchange
of information to advance the theory, design, development, and
application of intelligent transportation systems. All such goals
must be in consonance with the Constitution, Bylaws, and Statements
of Policy of the IEEE, and with special attention to such aims
within the Field of Interest of the Society as are herein after
defined.
Section 3. The Society
shall aid in promoting close cooperation and exchange of technical
information among its Members and Affiliates, and as means to
these ends shall hold public meetings for the reading and discussion
of periodical and special works of literature, science and art
pertaining thereto, the initiation and development of engineering
standards, and any other activities necessary, suitable and proper
for the fulfillment of these objectives. Through its Committees
the Society shall study and provide for the needs of its Members
and Affiliates.
Article II
Field of Interest
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Section 1. The Society is interested in theoretical,
experimental and operational aspects of electrical and electronics
engineering and information technologies as applied to Intelligent
Transportation Systems (ITS), defined as those systems utilizing
synergistic technologies and systems engineering concepts to develop
and improve transportation systems of all kinds.
Section 2. The Field of Interest (FOI) of the Society
may be enlarged, reduced, or shifted moderately as the needs of
the occasion dictate. Major changes, or changes which are judged
by the Society or by other IEEE entities to overlap the field
of interest of other IEEE Societies or Councils, must be ratified
by the IEEE Technical Activities Board (TAB). Any revision to
this FOI statement must be processed as an amendment to this Constitution.
Section 3. The Society shall aid in promoting close
cooperation with other IEEE Societies in the form of joint publications,
sponsorship of meetings, tutorials, and other forms of information
exchange. Appropriate cooperative efforts may be undertaken with
non-IEEE societies.
Article III
Membership
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Section 1. The members of the Society shall be those
members of the IEEE of any grade who elect to pay the Society
fee, and Affiliate Members as defined in Section 2.
Section 2. Individuals whose technological activities
do not justify full membership in the IEEE but who may be helped
by participation in Society activities, and from whose participation
in Society activities members of the Society may benefit, may
by their membership in another approved professional organization
qualify to become Affiliate Members of the Society with full voting
privileges. An Affiliate Member may not be an officer of the Society
as defined in the Bylaws, Article IV
Article IV
Administration and Organization
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Section 1. The Society shall be governed by a Board
of Governors (BOG). All members of the BOG must be members of
the Society. There shall be at most 24 voting members of the
BOG, consisting of an Executive Committee (ExCom), as detailed
in the Bylaws and 15 Members who are elected from the membership
at large.
Section 2. The duties and responsibilities of the
Officers and Members of the BOG shall be defined hereunder and
in the Bylaws, and as further delineated by the BOG.
Section 3. The terms of office of the fifteen elected
Members of the BOG shall be three years, with five (5) Members
to be elected each year. The fifteen members of the Board of
Governors shall be elected by the Society membership by a method
detailed in the Bylaws. The specified method shall include a
suitable provision for additional nominations by Society members
other than members of the Board of Governors and shall include
a provision for election by a mail ballot by the Society members.
Section 4. An elected BOG member can be removed
from office by a two-thirds affirmative vote of the BOG present
in meeting assembled, provided the member (1) has not attended
three consecutive meetings of the BOG; (2) has not corresponded
with the President of the Society in the form of a report or
other instrument in lieu of attendance; and (3) has been notified
in writing by the President that a Motion for Removal from Office
is pending.
Section 5. The President shall serve as a Society
Officer for four years. The year following his/her election,
the individual serves as President-Elect. After serving for
one year in that capacity he/she assumes the Presidency for
two years. After his/her term as President he/she serves one
more year as the Immediate Past President. The past president
may again be elected to the presidency following a lapse of
two years after serving as president.
Section 6. The other officers are elected for two
year terms. Editors-in-Chief may serve a maximum of three consecutive
full terms for a total of six years. All other officers may
each serve a maximum of two consecutive full terms for a total
of four years. Eligibility for office is restored after a lapse
of one year. Filling an unexpired term for more than six months
shall count as a full term.
Section 7. The President-Elect, Vice Presidents,
and newly elected members of the BOG shall assume office on
January 1 of the year immediately following their election or
as soon thereafter as practicable. They shall continue in office
until the new officers have been duly elected and have taken
office.
Section 8. The President-elect shall appoint, with
the concurrence of the BOG, the Chairs and Members of each of
the Standing Committees provided by the Bylaws to serve during
his/her term as president.
Section 9. Members appointed to committees and similar
posts shall have a term of two years, but shall serve until
their successors are appointed or the Committee is dissolved,
except where other terms are specifically designated by the
BOG.
Article V
Nomination and Election of Board of Governors
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Section 1. The nominating procedure shall include
provision for petition by Society members to place names on the
ballot.
Section 2. Election of the fifteen members of the
Board of Governors shall be as prescribed in the Bylaws.
Section 3. Within-term vacancies on the Board of
Governors shall be filled by appointments, for the unexpired terms,
by the President, with the consent of the Board of Governors.
Article VI
Financial Support and Expenditures
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Section 1. The Society may collect from its members
an annual fee, in accordance with the IEEE Bylaws, and applicable
rules and regulations.
Section 2. The Society may make registration charges
for its workshops, meetings, symposia, conferences, conventions.
Registration fees for all participants should be consistent with
guidelines contained in the IEEE Conference Manual.
Section 3. The Society may raise revenues by other
means provided that such means are consistent with applicable
IEEE rules and regulations and are within the Field of Interest
of the Society. The Society must receive an opinion from the IEEE
General Manager that any revenue means not explicitly covered
by IEEE Statements of Policy does not conflict with IEEE policy
before being adopted by the Society.
Section 4. Moneys held by or for the Society legally
belong to the IEEE. Such moneys may be expended by the Society
to promote the objectives of the Society, but shall not be expended
for purposes contrary to the interests of the IEEE.
Section 5. Neither the Society nor any officer or
representative thereof shall have the authority to contract debts
for, pledge the credit of, or in any way obligate the IEEE except,
within an approved budget, such commitments may be made.
Article VII
BOG Meetings
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Section 1. The Society must hold an Annual Meeting.
Additional meetings of the Society, represented by its BOG, may
be held at such times as are found necessary or convenient. Meetings
of the Society BOG may be held at the discretion of the Society
President, or at the request of ten members of the BOG. The time,
place, and agenda must be sent to all members of the Society BOG
at least 30 days in advance of the meeting, by e-mail, FAX or
first-class mail to the address of record of each Society BOG
Member.
Section 2. The Annual Meeting of the Society is
normally the last BOG meeting of the year held at a time and place designated by the President.
Section 3. A majority of the voting members and
proxies of the BOG shall constitute a quorum.
Section 4. When a quorum is present at a meeting,
a majority vote of the voting members present shall be necessary for the conduct of business except
as otherwise provided in this Constitution or the Bylaws. The vote of a member of the BOG may
be assigned to a proxy by written statement. No individual shall hold more than
one proxy not counting any vote he/she may have in his/her own right. If less than a
quorum is in attendance at a duly called meetings of the BOG, decisions may be made that will
become effective upon subsequent ratification, either at a subsequent meeting or by
mail, as specified by Section 5 below.
Section 5. Business of the Society may be transacted
by correspondence or other telecommunication means where, in the opinion of the President,
matters requiring action can be adequately handled in that manner. The ExCom shall be the
principal body for dealing with such informal matters. At least two-thirds of the
all voting members of the Society BOG must participate in interim actions, and an absolute
majority of the Society BOG must agree for ratification of the actions, if balloting is
necessary, unless otherwise provided by this Constitution or the Bylaws.
Article VIII
Chapters and Committees
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Section 1. A Chapter in a Section may be formed
and operated on any plan consistent with the powers of the BOG
of this Society. Formation guidelines and administration of chapters
are provided in IEEE rules and regulations. A Chapter may assist
the BOG of this Society in the management of a meeting, conference,
lecture series, symposium, or convention promoted by the Society
in a Section. The Chapter may promote meetings of the Section
in the Field of Interest of this Society, under the supervision
and control of the Officers of the Section in which the Chapter
is located.
Section 2. Special or ad hoc Committees may be established
and Officers and Members appointed by the President with the consent
of the BOG. Technical Committees may be established as needed
to develop standards or other specific areas of interest, and
as listed in the Bylaws.
Article IX
Conferences and Technical Meetings
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Section 1. The Society may hold technical meetings,
conferences, lecture series, symposia, or conventions either alone
or in cooperation with Sectional, Regional, or Major Convention
Committees of the IEEE, or other technical organizations, but
the approval of IEEE must be obtained in advance in order to prevent
conflicts of dates or subject matter. The Society shall sponsor
or co-sponsor at least one technical conference of international
scope each year.
Section 2. Meetings, conferences, lecture series,
discussion groups, symposia, or conventions of the Society are
subject to IEEE policies, and to any further guidance and controls
prescribed by the BOG or its duly-appointed committees.
Section 3. The BOG determines the time, location
and Chair of each sponsored Conference and technical meeting,
based on submittal by the Conferences and Meetings Committee,
as specified in the Bylaws.
Section 4. Conference budgets prepared by Conference
Chairs shall be reviewed and approved by the Society Treasurer
and/or the Society President.
Article X
Society Publications
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Section 1. All Society publication activities are
subject to IEEE policies, and to any further guidance or controls
prescribed by the BOG or its duly appointed committees.
Section 2. The Society may publish appropriate periodicals
in accordance with IEEE Policies and Procedures. Selection of
the published material must be in accordance with the objectives
and policies of the IEEE and the Society.
Section 3. The Editors-in-Chief of the Society’s
publications are nominated by the Nominations and Appointments
Committee, or by an Ad Hoc Committee formed specifically for this
purpose. The election and duties of editors, and their remunerative
compensation, shall be as prescribed in the Bylaws.
Section 4. The Editors-in-Chief of the Society’s
publications may recommend appropriate associate and/or guest
editors as are required to implement the publications program.
Appointments will be made by the Society President with approval
of the BOG.
Article XI
Recall
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Section 1. If at any time during the year and for
any reason the best interests of the Society seem to require a
change in BOG members or Society officers, the matter must be
discussed at a regular BOG meeting, or at a special meeting of
the BOG called for this specific purpose. At least 30 days before
the BOG meeting, notice of such proposed action must be given
to all appropriately interested individuals, including the Chairperson
and Secretary of TAB.
Section 2. An affirmative vote of two-thirds of
the voting members of the BOG is necessary to declare a vacancy
for cause.
Article XII
Amendments
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Section 1. Amendments to this Constitution may be
initiated by petition submitted to the President by twenty-five
members of the Society, or by action of the BOG. Two-thirds of
the votes legally cast by the BOG shall be required for approval
of any change. The change shall then be submitted to the Chair
of the TAB for approval.
After such approval, the proposed amendment shall be publicized
to the Society membership, with notice that it goes into effect
unless two percent of the Society Members object in writing within
thirty days. If this number of objections is received, a copy
of the proposed amendment shall be mailed with a ballot to all
Members of the Society at least thirty days before the date appointed
for return of the ballots, and the ballots shall carry a statement
of the time limit for their return to the IEEE office. When a
mail vote of the entire Society Membership is made necessary,
approval of the amendment by at least two-thirds of the ballots
legally cast shall be necessary for its enactment.
Section 2. Bylaws to this Constitution may be adopted
or changed by two-thirds vote legally cast by the BOG present
at a regular or special meeting, provided that notice of the proposed
new Bylaw or Amendment has been mailed to each Member of the BOG
at least 30 days prior to such meeting.
Section 3. The Constitution, Bylaws and Statements
of Policy of the IEEE shall at all times take precedence over
those of the Society.
Section 4. All amendments to the Constitution and
Bylaws shall become effective as soon after the affirmative vote
as all approvals required by IEEE policies have been obtained,
unless a later date has been specified at the time the vote is
taken.
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