|
|
TECHNICAL ACTIVITIES BOARD
MINUTES
26
June 1999
Boston, MA
(Privileged information,
subject to approval) |
| The second meeting of the 1999
IEEE Technical Activities Board was held at the Seaport Hotel
at the World Trade Center, Boston, Massachusetts. Mr. Michael
S. Adler, Chair of the IEEE Technical Activities Board, called
the meeting to order at 8:05am on 26 June 1999. A list of
attendees is attached (Appendix TAB
30). |
|
NOTE: Minutes 51 through 85 were
approved as part of the Consent Agenda. These items are shown
individually for easy reference. |
| 51. |
Review and Adoption of Agenda. The
agenda was adopted as amended at the meeting. |
| 52. |
Approval of TAB Minutes. The
Minutes of the 13 February 1999 TAB meeting were
approved. |
| 53. |
Acceptance of TAB Management
Committee Actions. The actions taken by the TAB
Management Committee at its 21 May 1999 meeting were accepted
as follows: |
|
A. |
Approval that Tzyh-Jong (T.J.) Tarn
Serve on the TAB Nominations and Appointments (N&A)
Committee. Due to a Division Director Representative
position becoming vacant on the TAB N&A Committee, the TAB
Management Committee has the responsibility to name
replacements to complete the term of office for TAB elected
and appointed positions left vacant because of illness, death
or inability to serve for whatever reason. Therefore, a
Motion was made that: |
|
|
TAB
approve the TAB Management Committee election of Tzyh-Jong
(T.J.) Tarn to serve the remaining term on the TAB
Nominations and Appointments Committee for
1999. |
|
|
Financial
implications to TAB: none |
|
|
The Motion passed. |
|
|
B. |
Approval of Inclusion of IEEE Sensors
Council in Division I. Since the IEEE Sensors Ad Hoc
Committee became a Council in January 1999, a determination of
its Division was necessary. Therefore, a Motion was made
that: |
|
|
TAB approve
including the IEEE Sensors Council in Division
I. |
|
|
Financial
implications to TAB: none |
|
|
The Motion passed. |
|
|
C. |
Division for IEEE Council on
Superconductivity. Since the IEEE Superconductivity
Committee became a Council in February 1999, a determination
of its Division was necessary. Therefore, a Motion was made
that: |
|
|
TAB approve including the IEEE Council on
Superconductivity in Division
IV. |
|
|
Financial
implications to TAB: none |
|
|
The Motion passed. |
|
| 54. |
|
Approval of Revisions to the IEEE
Computer Applications in Nuclear and Plasma Sciences Award.
The TAB Awards and Recognition Committee submitted a
proposal for revisions to the IEEE Computer Applications in
Nuclear and Plasma Sciences Award, recognizing an outstanding
achievement in the application of computers in nuclear and
plasma sciences, and a Motion was made
that: |
|
|
TAB
approve the revisions to the IEEE Computer Applications in
Nuclear and Plasma Sciences Award, increasing cash prize
from $1K to $2K and modifying wording in some criteria,
effective 1999. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 55. |
Approval of Revisions to the IEEE
Computer Society Richard E. Merwin Award for Distinguished
Service. The TAB Awards and Recognition Committee
submitted a proposal for revisions to the IEEE Computer
Society Richard E. Merwin Award for Distinguished Service,
recognizing outstanding service to the profession at large,
including significant service to the Computer Society or its
predecessor organization, and a Motion was made
that: |
|
|
TAB
approve the revisions to the IEEE Computer Society Richard
E. Merwin Award for Distinguished Service, increasing cash
prize from $2K to $5K, effective
1999. |
|
|
Financial implications to TAB:
none |
|
|
The Motion passed. |
|
| 56. |
Approval of Revisions to the IEEE
Computer Society Taylor Booth Education Award. The TAB
Awards and Recognition Committee submitted a proposal for
revisions to the IEEE Computer Society Taylor Booth Education
Award, recognizing an outstanding record in computer science
and engineering education, and a Motion was made
that: |
|
|
TAB
approve revisions to the IEEE Computer Society Taylor Booth
Education Award, increasing cash prize from $2K to $5K,
effective 1999. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 57. |
Approval of the Establishment of the
IEEE Industry Applications Society Industrial Automation and
Control Conference Award. The TAB Awards and Recognition
Committee submitted a proposal for establishment of IEEE
Industry Applications Society Industrial Automation and
Control Conference Award, recognizing the best Industrial
Automation and Control paper presented at the IAS Annual
Meeting, and a Motion was made that: |
|
|
TAB
approve the establishment of the IEEE Industry Applications
Society Industrial Automation and Control Award, to be given
annually, consisting of a cash prize of $100 (split equally
among authors of multi-authored papers) and a certificate,
effective 1999. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 58. |
Approval of the Establishment of the
IEEE Antennas and Propagation Society Best Student Paper
Award. The TAB Awards and Recognition Committee submitted
a proposal for establishment of IEEE Antennas and Propagation
Society Best Student Paper Award, recognizing the best student
paper presented at the annual Antennas and Propagation Society
International Symposium, and a Motion was made
that: |
|
|
TAB
approve the establishment of IEEE Antennas and Propagation
Society Best Student Paper Award, to be given annually,
consisting of a cash prize of $300 and a certificate for
1st place winner; and certificates for
2nd and 3rd place winners, effective
1999. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 59. |
Approval of Revisions to the
Outstanding Young Power Electronics Engineer Award Title to
Richard M. Bass Outstanding Young Power Electronics Engineer
Award. The TAB Awards and Recognition Committee submitted
a proposal for revisions to the Outstanding Young Power
Electronics Engineer Award, recognizing outstanding
achievement in the field of Power Electronics by an engineer
less than 35 years of age, and a Motion was made
that: |
|
|
TAB
approve revisions to the Outstanding Young Power Electronics
Engineer Award Title, to Richard M. Bass Outstanding Young
Power Electronics Engineer Award, effective
1999. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 60. |
Approval of Deferring Financial
Support for Society/Council Journals. The TAB Finance
Committee submitted a proposal for deferring the issue of
financial support for Society/Council journals to deliver
camera ready copy in tagged format in 2000, back to Societies.
These charges are not a TAB level responsibility, but a S/C
publication related responsibility, therefore the financial
resolution will remain at the society level, and a Motion
was made that: |
|
|
TAB
approve deferring the issue of financial support for
Society/Council journals to deliver camera ready copy in
tagged format in 2000, back to the
Societies. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 61. |
Approval of the 2000 Society/Council
Fees, Member and Non-Member Periodical Prices and Periodical
Page Budgets. The TAB Finance Committee submitted 2000
Society/Council Fees, Member and Non-Member Periodical Prices
and the Periodical Page Budgets, and a Motion was made
that: |
|
|
TAB
approve the 2000 Society/Council Fees, Member and Non-Member
Periodicals Prices and the Periodical Page
Budgets. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
31). |
|
| 62. |
Approval of Sunsetting Opportunities.
The TAB Finance Committee submitted a proposal of
eliminating (sunsetting) out-dated activities, in order to
reduce expenses for 2000 budgets by 5%, and a Motion was
made that: |
|
|
TAB approve
eliminating (Sunsetting) out-dated activities as
follows:
(a) Send monthly Society/Council financials
electronically.
Rationale: Reduce postage, mailroom, and copying
expenses by eliminating hard copy distribution of
Society/Council financial statements.
(b) Eliminate hard copy of TAB Annual Report.
Rationale: Reduce printing and postage expenses. On line
access only; proposal to eliminate entirely can be
considered in the future.
(c) Doublet matrix available electronically.
Rationale: Reduce printing and postage expenses by
printing on demand only. (Doublet matrix provides
statistics on cross memberships between Society/Council’s
and across Society/Council publication
subscriptions).
(d) Eliminate purchase and mailing of Secretary’s
Report. Rationale: Reduce
number of reports purchased from corporate. Purchase and
mail on demand only.
(e) Recover fully loaded costs on Society General
Activities services to TAB Operations. Rationale: Society/Council’s will
reimburse fully loaded staff expenses to the General
Activities Group for stationary, elections, award products,
etc. Currently the costs charged to Society/Council’s do not
include fully loaded staff time. Manager of group is
currently reviewing staffing needs and purchasing
trends.
(f) Recover fully loaded costs on TAB Information
Processing services to TAB Operations. Rationale:
Society/Council Executive
Offices will reimburse fully loaded staff cost to TAB
Information Processing for systems and applications
support.
(g) Distribute only one hard copy of TAG to
Section/Council Chairs and Section Pub Editors in Regions
8-10 and also to all Student Branches in Regions 1-10.
Rationale: Reduces
printing and postage costs. (TAG contains a listing of
all IEEE sponsored, co-sponsored, and topical conferences,
including contact information. TAG is currently available
electronically).
(h) Reduce TAB Finance Committee meetings by
one. Rationale: By
replacing one meeting with a teleconference, meeting and
travel costs (staff and volunteer) are
reduced.
(i) Reduce the number of annual Book Broker meetings
by two. Rationale:
Reduce meeting and volunteer travel costs by replacing
two meetings with a teleconference.
(j) Eliminate half of Periodicals Packages Committee
meetings. Rationale:
Reduce meeting and travel (staff and volunteer)
costs.
(k) Eliminate one IEEE Meetings and Services
Committee meeting.
Rationale: Reduce meeting and travel (staff and
volunteer) costs.
(l) Eliminate hard copy of Chapter Funding Guide.
Rationale: Reduce
printing and mailing expenses by moving the guide to the
Web. (Chapter Funding Guide provides information on
Society/Council funding to chapters, including funding
requirements and restrictions).
(m) Reduce the TAB VP Discretionary Fund. Rationale:
Based on past spending,
annual expenditures = approximately $30K.
(n) Eliminate Microfiche/Binding of TAB
Minutes. Rationale:
Unnecessary expense.
(o) Distinguished Lecturer’s Manual and TAB Awards
and Recognition Manual available electronically.
Rationale: Reduce
printing and postage expenses by printing on demand only.
(Distinguished Lecturer's Manual contains information on
Distinguished Lecturer speaker's programs operated by
Societies and Councils. TAB Awards & Recognition Manual
provides a complete listing of awards and scholarships
sponsored by IEEE Societies, Councils, and conferences. Both
documents are currently available
electronically). |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
32). |
|
| 63. |
Communicate TAB Support of "Suggested
Cost Reduction Items for Other Entities" to Appropriate
Board. The TAB Finance Committee also submitted as part of
the sunsetting exercise, suggestions for TAB’s support of cost
reduction items for other IEEE entities, to the appropriate
Board, and a Motion was made that: |
|
|
TAB
endorse communicating TAB’s support of the "Suggested Cost
Reduction Items for Other Entities" to the appropriate Board
for approval by the IEEE Executive Committee. They are as
follows:
1) Investigate
holding Membership Development Retreat only every other
year
2) Reverse
policy on the use of IEEE funds for Business Class Travel.
Note: this was approved by IEEE BoD in London, June
1999.
3) Recommend
that the IEEE Executive Committee eliminate computer
leasing of laptops for Board of Directors.
4) Eliminate
hard copy of IEEE Geographical Roster, move to electronic
access.
5) Eliminate
one Board Series across the
Institute. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
33). |
|
| 64. |
New Financial Model. Mr. Michael
Masten, TAB Treasurer, presented a proposal regarding the new
financial model, and a Motion was made
that: |
|
|
TAB
resolved that the New Financial Model
should:
(1)
End all dues allotments
(2)
Declare an appropriate portion of RAB, EAB, etc., budgets
to be "infrastructure," funded by annual budgets (zero
based). The rest of their budgets will be covered by their
income sources, a practice, which should be
encouraged.
(3)
Use blended investment rate for
everyone
(4)
Require that all entities pay for IEEE services using a
"pay by the drink" model
(5)
Require that IEEE G&A costs be paid first by dues and
ancillary income sources, then and only then, by an
overhead charge to all entities.
(6)
Require that IEEE cut costs, evaluate infrastructure,
outsource when appropriate, follow good business
practices, and use the "Blue Ribbon" committee to be as
cost conscience and efficient as possible.
(7)
Allow individual Societies/Councils to operate as cost
centers with control over income sources, expenditures,
reserves, etc. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 65. |
Timeframe for Financial Model. Mr.
Masten also discussed a timeframe for implementing the new
financial model, and a Motion was made
that: |
|
|
TAB approve a
timeframe for financial model implementation as
follows:
Plan:
July-August 1999 Perform Test Case (as per
motion)
Sept-Oct 1999 Review Test Case
Nov 1999
Approval by Major Boards and BoD
Timeframes:
End
allocation FY2000
Stage infrastructure/overhead charges
to Societies
2000 – 10%
2001 – 50%
2002 –
100%
All
other provisions FY2000 or
ASAP |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 66. |
Approval of Revisions to TAB
Operations Manual Section 11.10 – TAB Nominations and
Appointments Committee Charter. The TAB Nominations and
Appointments Committee submitted a proposal for revisions to
TAB Operations Manual Section 11.10 - TAB Nominations and
Appointments Committee Charter, to properly reflect the
distribution of members from Regions 8, 9, and 10, and a
Motion was made that: |
|
|
TAB
approve revisions to TAB Operations Manual Section 11.10 -
TAB Nominations and Appointments Committee
Charter. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
34). |
|
| 67. |
Approval of IEEE Microwave
Magazine. The TAB Periodicals Committee submitted a
proposal from the IEEE Microwave Theory and Techniques Society
(MTT), for a new IEEE Microwave Magazine. This
quarterly magazine, which replaces a newsletter, will be
offered beginning in year 2000 to members with their MTT
membership, and a Motion was made that: |
|
|
TAB
approve a new IEEE Microwave Magazine, beginning in
2000. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
35). |
|
| 68. |
Acceptance of IEEE Geoscience and
Remote Sensing Society and IEEE Solid-State Circuits Society
Periodicals Review Committee Reports. The TAB Periodicals
Committee submitted a proposal to TAB to accept the IEEE
Geoscience and Remote Sensing Society and the IEEE Solid-State
Circuits Society Periodicals Review Committee Reports, and a
Motion was made that: |
|
|
TAB
approve accepting the IEEE Geoscience and Remote Sensing
Society and the IEEE Solid-State Circuits Society
Periodicals Review Committee
Reports. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
36). |
|
| 69. |
Approval of IEEE Transactions and
Journals Manuscript Date. The TAB Periodicals Committee
submitted a proposal that all papers published in IEEE
Transactions and Journals shall have the date that the
manuscript was initially received for review and the date on
which the manuscript was received in final form for
publication printed on the first page. These two dates will
serve to define the start and end of the review process to
facilitate the determination of timeliness, and a Motion
was made that: |
|
|
TAB approve all
papers published in IEEE Transactions and Journals shall
have printed on the first page the date that the manuscript
was initially received and the date on which the manuscript
was received in final[ized] form [from the authors] for
publication. These two dates will serve to define
the start and end of the review process to facilitate the
determination of timeliness. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed.
Note: The
bracketed text in the motion had been added after the June
meeting for clarification purposes. |
| 70. |
Approval of Revisions to IEEE Policy
& Procedures Manual - Section 6.5.5 - The Review
Process. The TAB Periodicals Committee submitted a
proposal for revisions to IEEE Policy and Procedures 6.5.5 -
The Review Process, to stipulate there be two or more
independent referees conversant with the pertinent subject
area. This increases the number of referees by at least one,
and a Motion was made that: |
|
|
TAB
endorsed revisions to IEEE Policy & Procedures Manual
Section 6.5.5 - The Review Process for recommendation of
approval by the IEEE Board of
Directors. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 71. |
Approval of All-Society Periodicals
Package (ASPP) Online, Prepaid Order Plan (POP) Online and
Prepaid Order Plan (POP) All Online in 2000. The TAB
Products Committee submitted a proposal for the introduction
of ASPP Online, POP Online and a new all-inclusive conference
proceedings package called POP All Online, in 2000. These
online offerings will expand on the success of the IEEE/IEE
Electronic Library (IEL) online product and will grow the IEEE
information business by allowing us to meet the needs of
customers that require online access to smaller content sets,
and a Motion was made that: |
|
|
TAB
approve the introduction of ASPP Online, POP Online and POP
All Online in 2000. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 72. |
Approval of 2000 Print Package Prices
for All-Society Periodical Package (ASPP), Prepaid Order Plan
(POP), Prepaid Order Plan (POP) Plus and Prepaid Order Plan
(POP) Extra. The TAB Products Committee submitted proposed
pricing for the 2000 print package prices for ASPP, POP, POP
Plus and POP Extra, and a Motion was made
that: |
|
|
TAB
approve the 2000 print package pricing as follows: ASPP
price of $21,995; POP price of $17,995; POP Plus price of
$25,995 and POP Extra price of $12,995.
|
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 73. |
Approval of 2000 Electronic
Combination Package Prices. The TAB Products Committee
submitted proposed pricing for the 2000 electronic combination
package pricing, for the All-Society Periodical Package (ASPP)
Online, All-Society Periodicals Package (ASPP) Print plus
Online, Prepaid Order Plan (POP) Online, Prepaid Order Plan
(POP) Print plus Online, Prepaid Order Plan (POP) All Online,
Prepaid Order Plan (POP) Plus Print plus POP All Online,
IEEE/IEE Electronic Library (IEL) CD-ROM and IEEE/IEE
Electronic Library (IEL) Online, and a Motion was made
that: |
|
|
TAB approve the 2000 Electronic Combination
Package Pricing as follows: ASPP Online price of $24,995; ASPP
Print Plus Online price of $28,995; POP Online price of
$20,995; POP Print plus Online price of $23,500; POP Plus
Online (POP All) price of $29,995; POP Plus Print plus POP All
Online price of $33,995; IEL CD price of $45,995 and IEL
Online price of $79,995. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 74. |
Approval of 2000 Conference
Proceedings Single Sales Pricing Formula. The TAB Products
Committee submitted proposed pricing for 2000 Conference
Proceedings Single Sales Pricing, and a Motion was made
that: |
|
|
TAB
approve the 2000 Conference Proceedings Single Sales Pricing
Formula of .103 x (#pages
+1000). |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 75. |
Approval of Print Conference
Proceedings Subscription Packages. The TAB Products
Committee submitted a proposal that Conference Proceedings
subscription packages will continue to include only print
copies starting in year 2000. If a conference chooses to only
provide a CD-ROM to the Book Broker Program, print copies will
be produced by IEEE for inclusion in subscription packages,
with the costs charged to the sponsoring IEEE entity(s) and
the title will remain in the Book Broker Program, and a
Motion was made that: |
|
|
TAB
approve that print Conference Proceedings subscription
packages will continue to include only print copies starting
in 2000. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 76. |
Approval of Revisions to TAB
Operations Manual Section 11.17 - TAB Book Broker Committee
Charter. The TAB Products Committee submitted a proposal
for revisions to the TAB Book Broker Committee Charter, to
clarify the Committee's existing scope to clearly convey the
fact that the Committee has oversight for the IEEE conference
proceedings business as defined by the Book Broker Program,
and a Motion was made that: |
|
|
TAB
approve revisions to TAB Operations Manual Section 11.17 -
TAB Book Broker Committee
Charter. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 77. |
Approval of 2000 Student Branch
All-Society Periodicals Package (ASPP) Pricing. The TAB
Products Committee submitted proposed pricing for the 2000
Student Branch All Society Periodicals Package (ASPP) price,
and a Motion was made that: |
|
|
TAB approve the 2000 Student All-Society Periodicals
Package (ASPP) price of
$2,500. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 78. |
Approval of 2000 Student Branch
Magazine Package Pricing. The TAB Products Committee
submitted proposed pricing for the 2000 Student Branch
Magazine Package price, and a Motion was made
that: |
|
|
TAB approve the 2000 Student Branch Magazine Package
Pricing of $295. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed. |
|
| 79. |
Acceptance of the IEEE Neural Networks
Council Review. The TAB Strategic Planning and Review
Committee (SPARC) submitted a proposal for acceptance of the
IEEE Neural Networks Council Review, and a Motion was made
that: |
|
|
TAB
approve accepting the IEEE Neural Networks Council
Review. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB 37). |
|
| 80. |
Acceptance of the IEEE Industrial
Electronics Society Review. The TAB Strategic Planning and
Review Committee (SPARC) submitted a proposal for acceptance
of the IEEE Industrial Electronics Society Review, and a
Motion was made that: |
|
|
TAB approve to
accepting the IEEE Industrial Electronics Society
Review. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
38). |
|
| 81. |
Acceptance of IEEE Electron Devices
Society Review. The TAB Strategic Planning and Review
Committee (SPARC) submitted a proposal for acceptance of the
IEEE Electron Devices Society Review, and a Motion was made
that: |
|
|
TAB accept
the IEEE Electron Devices Society
Review. |
|
|
Financial
implications to TAB: none |
|
|
|
The Motion passed (Appendix TAB
39). |
|
| 82. |
Endorsement of Revisions to IEEE
Policy & Procedures Manual 10.1.8 – Conference Bank
Account Signature, 10.1.10 - Auditing of Conference Finances
and 10.1.5 - Memorandum of Understanding. The IEEE
Meetings and Services Committee submitted a proposal for
revisions to IEEE Policy & Procedure 10.1.8 - Conference
Bank Account Signature, 10.1.10 - Auditing of Conference
Finances and 10.1.5 - Memorandum of Understanding, to provide
the Institute with a means of closing co-sponsored conference
financials when IEEE is less than a 50% financial co-sponsor,
and a Motion was made that: |
|
TAB
endorse the revisions to IEEE Policy & Procedures Maunal
10.1.8 - Conference Bank Account Signature, 10.1.10 -
Auditing of Conference Finances and 10.1.5 - Memorandum of
Understanding for recommendation of approval by the IEEE
Board of Directors. |
|
Financial
implications to TAB: none |
|
The Motion passed (Appendix TAB
40). |
| 83. |
Approval of Revisions to IEEE
Components, Packaging and Manufacturing Technology Society
Field of Interest Statement. Mr. John Stafford, President
of the IEEE Components Packaging and Manufacturing Technology
Society, submitted a proposal for revisions to the IEEE
Components, Packaging and Manufacturing Technology Field of
Interest Statement, and a Motion was made
that: |
|
TAB
approve revisions to IEEE Components, Packaging and
Manufacturing Technology Society Field of Interest
Statement. |
|
Financial
implications to TAB:
none |
|
The Motion passed (Appendix TAB
41). |
|
| 84. |
Re-evaluate and Eliminate the Year
2000 Millennium Medals and Celebration. Mr. Robert Dent,
Chair of the Society Presidents Forum, reviewed the Year 2000
Millennium Medals and Celebration. He noted that there were
concerns that the Year 2000 Millennium Medal conflicts with
the IEEE and TAB medals and awards, and a Motion was made
that: |
|
TAB
approve re-evaluating and eliminating the Year 2000
Millennium Medals and
Celebration. |
|
Financial
implications to TAB:
none |
|
The Motion passed. |
|
| 85. |
Approval of Revisions to TAB
Operations Manual Section 11.9 – RAB/TAB Section/Chapter
Support Committee Charter. The RAB/TAB Section Chapter
Support Committee submitted a proposal for revisions to the
TAB Operations Manual Section 11.9 - RAB/TAB Section/Chapter
Support Committee Charter, to make the Rejuvenation
Subcommittee a standing committee of the RAB/TAB Section
Chapter Support Committee. Therefore, a Motion was made
that: |
|
TAB
approve the revisions to TAB Operations Manual Section 11.9
- RAB/TAB Section/Chapter Support Committee
Charter. |
|
Financial
implications to TAB:
none |
|
The Motion passed (Appendix TAB
42). |
|
| 86. |
TAB Treasurer Report. Mr. Masten
presented a report at the TAB Caucus on 25 June 1999
(Appendix TAB 43). |
|
He also reviewed items that were
originally included as part of the TAB Finance Committee
Sunsetting exercise, but were pulled from the TAB Consent
agenda for further clarification and discussion. |
|
A. |
Conference Manual and Best Practices
Manual. Mr. Masten discussed changing the binding on the
Conference Manual and the Best Practice Manual. After
extensive discussions, it was consensus that the manuals will
be printed using perfect binding, and a Motion was made
that: |
|
|
TAB
approve changing the binding of the Conference Manual and
the Best Practices Manual and maintaining these two items in
the Sunsetting exercise
document. |
|
|
Financial
implications to TAB: none |
|
|
|
The
Motion to table passed. |
|
|
B. |
TAB
Colloquia Steering Committee. Mr. Masten discussed the
possibility of eliminating the TAB Colloquia Steering
Committee. It was noted that the Colloquia Steering
Committee's principal mission is to organize and monitor the
planning and execution of Colloquia "Outreach" visits to
selected locations throughout the world, which is important
for IEEE to support global initiatives and meetings. After
discussions, a Motion was made that: |
|
|
TAB
approve maintaining the TAB Colloquia Steering Committee and
removing this from the Sunsetting exercise
document. |
|
|
Financial
implications to TAB:
none |
|
|
The Motion passed. |
|
C. |
TAB
Group Photo. Mr. Masten also discussed the possibility of
eliminating the TAB Group Photo. After extensive discussions,
it was consensus that the group photo is very valuable.
Therefore, a Motion was made that: |
|
|
TAB approve keeping the TAB Group Photo and removing
this item from the Sunsetting exercise document.
|
|
|
Financial implications to TAB: none
|
|
|
The Motion passed. |
|
Discussions continued regarding revisiting the 3%
savings on net 1999 budgets for year 2000. There were concerns
that there is not a clear and concise way of doing this, and a
Motion was made that: |
|
|
TAB approve recommending that the IEEE Executive
Committee reconsider the 3% savings on net 1999 budgets for
Year 2000. |
|
|
Financial implications to TAB:
none |
|
|
The Motion failed.
|
| 87. |
TAB Periodicals Committee Report.
Mr. Robert Voller, Chair of the TAB Periodicals Committee,
presented a report at the TAB Caucus on 25 June 1999
(Appendix TAB 44). |
| 88. |
TAB Products Committee
Report. Mr. Michael Lightner, Chair of the TAB Products
Committee, presented a report at the TAB Caucus on 25 June
1999 (Appendix TAB 45). |
| 89. |
TAB Strategic Planning and
Review Committee Report. Mr. Lewis Terman, Chair of the
TAB Strategic Planning and Review Committee, presented a
report at the TAB Caucus on 25 June 1999 (Appendix TAB
46). |
| 90. |
IEEE Meetings and Services
Committee Report. Mr. Reuben Hackam, Chair of the IEEE
Meetings and Services Committee, presented a report at the TAB
Caucus on 25 June 1999 (Appendix TAB
47). |
| 91. |
TAB Chair's Report. |
|
A. |
TAB Open Action Items. Chair Adler
submitted a report of open action items from TAB meetings
(Appendix TAB 48). |
|
B. |
Disposition of TAB Items Referred to
IEEE ExCom/BoD. Chair Adler submitted a written status
report of items referred to the IEEE Executive Committee and
Board of Directors as of June 1999 (Appendix TAB
49). |
|
C. |
2000 TAB Meetings Schedule. Chair
Adler reviewed the 2000 TAB Meetings Schedule
(Appendix TAB 50). |
| 92. |
TAB Secretary's Report. Ms. Mary
Ward-Callan, Managing Director of the IEEE Technical
Activities department, reviewed the following (Appendix
TAB 51). |
|
A. |
TAB Action Calendar. Ms.
Ward-Callan presented a written report of the TAB Action
Calendar. She requested that Societies submit information in a
timely manner to be included in the action calendar to
synchronize events. |
|
B. |
Revisions to Society/Council
Constitutions and Bylaws. Ms. Ward-Callan noted that
during 5 January through 14 May 1999, the IEEE Circuits and
Systems, IEEE Communications, IEEE Computer, IEEE Engineering
in Medicine and Biology, IEEE Geoscience and Remote Sensing,
IEEE Power Electronics and IEEE Signal Processing Societies'
Constitutions and Bylaws were approved. |
|
C. |
Sister Society Agreements. Ms.
Ward-Callan reviewed the basics of Sister Society Agreements.
She discussed the possibility of working towards a more
standard set of options in Sister Society Agreements. Items
like a standard reduction in dues were proposed. The
motivation for looking at standardization is to begin
simplifying business rules that need to be implemented in the
infrastructure. |
|
D. |
Conference Closings. Ms.
Ward-Callan presented an update of conference statistics and
reviewed the time it takes conferences to close their
financials. She reported that significant improvement has been
made in conference closings. |
|
E. |
Strategic Planning and Operational
Plans. Ms. Ward-Callan reviewed 2000-2001 TAB Strategic
Initiatives. She reported that each major Board is in the
process of developing Strategic and Operational Plans for
2000-2001, including financial impact, which need to be
submitted to the IEEE Executive Committee. She noted that a
new Strategic Planning/Budget Development database has been
developed, so that each Board will be able to maintain their
own information. |
|
F. |
WEB Agendas. Ms. Ward-Callan noted
that as part of the Sunsetting exercise and in an effort to
reduce costs, TAB and all Committee agendas will be put on the
WEB by the November 1999 Board series. Paper will only be
distributed upon request. |
| 93. |
Society
Presidents' Forum Report. Mr. Dent, noted that various
items of interest were discussed at the Society Presidents'
Forum, which included ASPP Allocation, Ethics in
Publishing/Ethics Committee, New Financial Model and the
Millennium Celebration. |
| 94. |
Division Directors Forum. There was no
report. |
| 95. |
Nominations and Appointments Committee Report.
Mr. Morley presented the slate of candidates for 2001 TAB
Chair-Elect received to date. He noted that the final deadline
to receive recommendations is 3 September 1999. He noted that
TAB will be voting on the slate at the November 1999 TAB
meeting, which will be forwarded to IEEE Corporate Activities
for the IEEE ballot. |
| 96. |
RAB/TAB
Transnational Committee Report. Mr. David Green, Chair of
the RAB/TAB Transnational Committee, presented a report at the
TAB Caucus on 25 June 1999 (Appendix TAB 52).
|
| 97. |
RAB/TAB
Section/Chapter Committee Report. Mr. Antonio Bastos,
Chair of the RAB/TAB Section/Chapter Support Committee,
presented a report at the TAB Caucus on 25 June 1999
(Appendix TAB 53).
Ms. Cinda
Voegtli, President of the IEEE Engineering Management Society
and a member of the RAB/TAB Section/Chapter Support Committee,
presented the Leadership Development Project. She noted that
the primary goal of this program is to provide venue for
developing volunteers' leadership and management skills, and
also a venue for identifying new leaders. The RAB/TAB Section
Chapter Support Committee will continue to pursue this
(Appendix TAB 54). |
| 98. |
Society/Council Presidents'
Reports. The Presidents of the IEEE Vehicular Technology
and Magnetics Societies, and the Neural Networks Council, gave
a brief overview of their society activities. |
| 99. |
Update on Financial Impact of TAB
Actions Resulting from Meeting. Mr. Masten summarized the
financial impact of TAB actions resulting from the
meeting. |
| 100. |
New Business.
|
|
A. |
Adopt
Balanced Budgets. Mr. Leonard Tripp, President of the IEEE
Computer Society, made a Motion that:
|
|
|
TAB approve encouraging the IEEE Board of Directors
to adopt balanced budgets starting in 2001. Whereas, the
proposed methods to address the Institute budget deficit
will cause significant burden on the financial resources of
the TAB
Society/Councils. |
|
|
Financial implications to TAB:
none |
|
|
The Motion passed. |
|
Discussions ensued, and a
Motion was made that: |
|
|
TAB approve as a last resort, to raise the Institute
dues by the amount necessary to cover 100% of the G/A cost
by year 2003 in three
increments. |
|
|
Financial implications to TAB:
none |
|
|
The Motion Failed. |
|
Mr. Tripp then made a Motion
that: |
|
|
TAB approve that the following information be provided
for the November 1999 TAB meeting:
|
|
|
1. Explanation of the factors that
contributed to the 15M decline in the corporate reserves
(w/o initiatives) since
1997. |
|
|
2. Explanation of each of the 17 infrastructure
elements for the following:
(a)
function
(b) benefits to societies
(c)
change in expenses, income and net for the last 5
years. |
| 101. |
Next
Meeting. The next meeting of the IEEE Technical Activities
Board will be held on 13 November 1999 in Snowbird,
Utah. |
| 102. |
Adjournment. Chair Adler adjourned the meeting
at 5:00pm. |
|
Mary Ward-Callan
TAB Secretary
Issued
on 22 September 1999
Subject to
Confirmation
|
