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IEEE Orlando Section Monthly
SCOOP, October 2004
Published for IEEE Section Chairs
Vicki Waldman, Editor; Tracy Hawkins, Manager Section/Chapter Support
1. Volunteer Recruitment Tool Kit
2. Neural Networks Society Changes Name
3. IEEE Foundation Grants Support Engineers around the World
4. Applying for Grants and Contributions
5. Audit of IEEE Geographic Units
6. Attention U.S. Treasurers: Important Tax Requirements
7. Call for Fellow Nominations
Are you frustrated with the effort to recruit members to participate in
your IEEE local activities? Do your present volunteers have less and less time to give to IEEE activities? Do you recognize the efforts and talents of your volunteers at events attended by their peers? If you have questions about recruiting volunteers, or just need a few tips, there is a new resource available to you.
A web-based volunteer recruitment tool kit has been developed to provide IEEE geographic units (Regions, Sections, Societies, Chapters, or Affinity Groups) with ideas for recruiting local IEEE members who may be interested in volunteering time to help lead or participate in IEEE activities. The tool kit is composed of several components that will assist in recruiting, recognizing, and identifying the responsibilities of volunteer positions.
The components include:
* Tips for recruiting volunteers
* Job descriptions for Section and Subunit officer positions
* The importance of recognizing the efforts of volunteers
* Customizable volunteer recruitment brochure
* One-page handout or flyer (suitable for bulletin boards)
* Help to survey local members about volunteering
* A presentation based on the recruitment tips.
The tool kit is located on the IEEE Section/Chapter Support site at: Volunteerism is the core value of the



The IEEE Computational Intelligence Society is the new name for the former IEEE Neural Networks Society. The new name will be listed on the 2005 membership renewals. In addition, if your Section formerly had a Neural Networks Society Chapter, please note the new name when using SAMIEEE or looking for submitted meeting, financial and officer reports.
For complete information on the IEEE Computational Intelligence Society, visit their website at


Some of the important functions of the IEEE Foundation are to bring the exhilaration of scientific discovery to young students, foster
technological innovation, preserve history, and promote public awareness of the long-reaching effects of engineering.
At its June 2004 meeting, the IEEE Foundation Board of Directors awarded US$36,950 in new grants to projects that will * develop a continuing education resource kit in bioinformatics for engineers worldwide;
* provide resources and learning tools to Student Branch leaders in Latin
America; and
* bring Internet access to engineers and engineering students in Nigeria.
To learn more about these and the other grants the IEEE Foundation awarded in 2004, go to
The IEEE Grant Administration staff can assist volunteers with obtaining grants and contributions from government agencies, as well as private and corporate foundations to support IEEE conferences, projects and programs.
Assistance is provided with:
* Identifying funding sources
* Drafting proposals
* Understanding and following funding sources proposal guidelines
* Submitting the proposals
* Compliance with funding sources regulations regarding financial and
technical reporting
You can request assistance by contacting Find more information on the web at


In response to recent corporate failures in the United States, new laws, with their associated rules and regulations, have been established to assure that public companies fully disclose the results of their financial operations. While these laws (and rules and regulations) do not currently apply to IEEE, they represent 'best practices' for financial reporting of nonprofit organization financial results.
In order to begin complying with these 'best practices,' IEEE has been
working on a means of including geographic unit financial results in its
audited financial statements. It has been agreed that the Sections and Councils, whose net assets exceed 1/5 of 1% of the net cash value of the IEEE (roughly $205,000), will have their results included in the IEEE audited financial statements. Prior to consolidation of these financial results, the annual financial reports (L50s) of these units will be audited. The Units that met the criteria, based on their 2003 L50s have already been notified of the audit requirement.
Questions regarding these audits can be sent to Ken Maze at For information about the L50 financial report, email



All U.S. Geographic Units are obligated to comply with the Internal Revenue Service's information reporting requirements for taxable income payments made to individuals. The reporting threshold is the total of payments to an individual that equal or exceed $600 in the 2004 calendar year for services rendered and for awards, honorariums, and prizes. Form 1099MISC must be issued to each of these individuals by 31 January 2005. A copy is filed with the IRS by 28 February 2005. It is the IEEE Tax Compliance Department's job to prepare and file the 1099s and Unit Treasurers must provide the necessary information to complete the forms.
Please send the following information to the IEEE Tax Compliance Department before 20 January 2005: 1) name and address of the individual; 2) social security number; 3) the total amount paid in 2004; and 4) a brief description of the payments. It is recommended that IRS Form W-9 be used to obtain the names, addresses and social security numbers of each individual. The 1099 information can be emailed to or faxed to 732-562-6832.



Nominations are being accepted for the 2006 class of IEEE Fellows. For the second year, nominations, references and endorsements may be submitted electronically. The deadline is 1 March 2005.
At its June 2003 meeting, the IEEE Board of Directors approved changes to the process for nominating and electing IEEE members to Fellow grade. The change established a new nomination category for individual contributions, with the goal of increasing nominations for members in industry and encouraging nominations of application engineers or engineering practitioners who have made contributions of unusual distinction to the profession.
The board also established a Fellow Nomination Resource Center to help nominators locate the required number of references to support a
To nominate an IEEE senior member or to learn more about the Fellow program, visit



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Modified Oct 27th, 2004